The On-Line Calendar-KeeperTM
Formerly:
What is Minute Menu Kids?
It’s software designed for in-home family child care. It’s used by about 45,000 family child care providers in the US. Also called C-K KIDS, it was designed in partnership with Redleaf Press and family child care business expert Tom Copeland to be the On-Line Calendar-Keeper Using it, you can: Do your taxes Invoice Parents Collect money from parents electronically Keep detailed files on children, including immunizations and waiting lists. Track child attendance Plan lessons & activities Get recipe ideas and plan menus Print charts & certificates for your families And much more!
Getting Started
Enter your Facility Information Click Here
Review and fill in…
General information
Operation Schedule
Meal Schedule
When finished, click on
Step Three
Make sure all of your children are enrolled and review their information Click Here
Continue
Review Your Children
Use the drop-down box to check your list of enrolled children Make note of any missing children, these will have to be enrolled
Reviewing Your Children
Click on each child and check their information on the first four tabs If any of the child’s information is incorrect, notify your sponsor
Child Information Pro Features
Emergency Contacts Medical Pickup Notes Billing
Enrolling Children
Click on Enter the child’s information Click Enter the parent’s information Click Enter the child’s Schedule Click
Enrolling Children
Enter any special information that applies Click You can now print the enrollment report Click on to finish
Recording Meals and Attendance
You are now ready to Record your meals and attendance Click Here
Continue
Record Meals 1) 2) 3) 4) 5) 6)
Choose the date Choose the meal Split serving Supply meal time Mark attendance Mark sick days or school out 7) Choose foods 8) Click Continue
Record Infant Meals 1) Click on “Infants” 2) Follow the same first four steps as noninfants 3) Check the first infant in attendance 4) Enter the menu for the first infant 5) Check the second infant in attendance 6) Enter/verify the menu for the second infant 7) Click
3
1 4
2
Continue
Record In and Out Times
Click on “Child In & Out Times” Enter the times in and out for each child Click Click on
Continue
Claim Submission Click Here
Continue
Claim Submission 1) Review your claim 2) Print/verify in out times 3) Submit claim 4) Click 5) Click
Continue
Review Submitted Claim
You can see the status of your submitted claim
Click Here
Continue
Review Submitted Claim
Payment status Claim amount Tax Report Select claim and click Claim totals Claim status Claim reports Continue
Manage Calendar
Use the Calendar to record days that you are closed or when open on a holiday.
Click Here
Continue
To Report Days Off
Click on the day Click Select which meals you will not be serving Click
Continue
When Open on Holidays
Click on the day
Click
Click
to save
Continue
Menu Planning
You can plan menus ahead of time
Click Here
Continue
Menu Planning
Double-click on a day Choose foods Click on to print
Click on
to save
Continue
Copying Menus
To copy, right-click on a day and choose “Copy Day” Click OK Right-click on another day and choose “Paste Day” Click YES Menu saved Continue
Create Menu Templates
Go into Menu Planner Click on one of the template buttons Click ADD Enter the template name Enter the foods … Click Continue
To edit or delete an existing template...
Click on the template name Make your desired changes Click Or click to remove the template Continue
Weekly Attendance Report
Assists with Meal Count tracking Click Here
Continue
Daily Meals Worksheet
Can be used to record meals and attendance when offline Click Here
Continue
Minute Menu Kids Review Download and Install Review Facility Information Enroll Children Record Meals and Attendance Review Claim Submit to Sponsor
Accounting
Kids Pro can help you manage all of your business finances
Click Here
Accounting
Create and track invoices for parents Manage Electronic Deposits from Parents Record Other Income Manage Business Expenses Record Vehicle Mileage Calculate Business Time-Space %
Bill Parents & Record Payments
Click here to setup your standard billing rates Create Invoices View Unpaid Invoices View Paid Invoices See all Payment History
Creating Invoices
Choose the billing dates Click Add Children to the Invoice Specify the $ Rate, Rate Type, & Units Click
Creating Invoices
Select who to bill Enter any invoice notes Click You can choose to print the invoice. And if you’re approved to accept electronic payments, you can email the parent so they can immediately pay it.
Recording Payments From Parents
Go to “Unpaid Invoices” Select the invoice that has been paid Click Enter payee, date, and amount paid Click You can choose to print a receipt If parents pay electronically, the receipt is recorded automatically so you don’t need to use this function.
Accepting Electronic Payments from Parents
Secure system, same as used by Federal Government Allows automatic, recurring invoices and payments to be set up Email confirmations & receipts Parents can view invoice history on-line at www.ChildCarePay.com Private, No Hassle way to collect money you are owed. Low fees, apply only when used:
$1 / transaction
How to get started with Electronic Payments For basic information, click here. How does it work?
Applying to Accept Electronic Payments
Fill out the on-line application
Once completed, it takes about 3 days to be notified of approval, but you begin setting up parent accounts immediately.
Set Your Electronic Payment Preferences
Go to the Accounting menu, and click on [Electronic Payment Setup] Choose how the transaction fee is charged and click [Next] Customize the welcome message given to parents as they set up their bank information on ChildCarePay.com and click [Next] Confirm your contact information and click [Next]
Setup Parent Accounts
Click [Add] to begin adding Parent Accounts (for each parent who will pay electronically) You’ll see a list of parents based on children you’ve already enrolled. Choose any parent. The username & password is used by the parent when initially logging into ChildCarePay.com to set up their bank info. Type the parent’s email address to send an email with instructions so the parent can set up her bank account.
Setup Recurring Invoices
Click [Recurring Invoicing] to set up automated invoices, which are automatically paid direct from parents bank accounts once they set up their bank info on ChildCarePay.com. Choose the Frequency and effective start date Then set up the invoice
Parents visit ChildCarePay.com to set up their bank info and authorize payment
Manage Electronic Payments
Once Finished with initial setup, you can review your Electronic Payment status any time. Check out your Parent Accounts to ensure parents have approved electronic payments, and add new parent accounts if necessary. Feel free to check out your transaction history.
More Accounting Tools Record Other Income Record Expenses Record Vehicle Mileage Time-Space Percentage Tax Reports
Record Other Income Other income is anything you receive other than when invoicing parents
Click Select the type of income Enter the Date and Amount Enter who the payment is from Click
Record Expenses Track your business expenses to reduce your tax liability
Click Select the type of expense Click Enter expense details When choosing Business Use, you can choose 100% Business, or base it on Time-Space Calculations Click
Record Vehicle Mileage Maximize tax deductions by recording vehicle expenses.
Add Vehicle Click Enter Vehicle Details Click Click Enter trip details Click
Time-Space Percentage For shared personal & business expenses (like utilities & mortgage/rent)
Select Month Enter # of hours children present (use a Calculate button to make it easy) Time – Other Activities Space You can view the final time-space calculation (this is applied automatically to relevant expenses)
Reports to Help with Taxes
Over a dozen accounting & tax reports Print Schedule C Worksheet and Form 8829 at the end of the year to give to your tax preparer Print Form W-10’s for your parents Compare Standard Meal Allowance vs. actual food expenses to maximize deductions Compare actual vehicle expenses vs. per mileage tracking to maximize deductions And more!
On-line Calendar Keeper
Developed in partnership with Redleaf Press, based on the annual paper Calendar-Keeper. Allows you to plan lessons and activities, and otherwise stay on top of your schedule. Click here to view it.
Calendar-Keeper: Planning Activities
Click on any day and begin typing to add notes for that day as a whole. Click “Activities for Children” for great ideas. Search for more activities if you like With activities picked out, click “Day Planner” to plan your day. Click a time in the day. Save that activity. Add any other details you like. If you want to print the day’s plan, click Reports. Select “Detail of Activities”, and click [View Report]
Other Great Resources
Get menu planning tips Find Recipe Ideas And search for more recipes if you like Get great nutrition tips Tax tips, from Tom Copeland, CPA and Family Child Care business expert And more ideas and resources
Daily Reports for Parents
Click [Daily Reports] from the main menu. Record any Activities & Notes you like. Any meals you’ve already planned will show up automatically. Put special notes for individual children. Print these Daily Reports to give to parents. Print for any/all children.
Make Certificates for Kids & Parents Click [Certificate Maker] from the main menu. Choose the type of Certificate you want Choose the Child Type a Message Print it!
Create Charts to Track Progress Click [Chart Maker] from the main menu. Choose a Chart Title type. Choose the children that should be displayed on the chart. Print it!
Help and Support is only a click away
To get assistance on any screen, click:
Look for your question or problem Click Or search for your question For technical problems click here
Try it Today!
Visit www.minutemenu.com Click Family Child Care Homes Click Try It Now Get a Trial Free for 30 Days When you’re ready to subscribe, its normally $69.95 Be sure to use my promo code for a discount!
After Signup, You’re Ready to Download the Program
Click here and then click on
If you ever need to reinstall the software, go to www.minutemenukids.com/welcome
Installation
Choose to Run the program When prompted, Click Select “I accept the agreement” and click the button twice
Logging In
Make sure your computer is still connected to the internet Double-click the icon on your desktop Enter your User Name (login ID number) and Password Click “Sign In”
Login Tips and Problems Tell internet security to “allow” or “permit” Minute Menu Kids Use “Remember my password for me” Click here if you have forgotten your user name or password
