AJRW Work Instruction AJRW Change Asset Fiscal Year 7/27/20116:57 PM Page 1 of 12 ... AJRW Change Asset Fiscal Year Keywords: SAP FA AJRW Change Asset...
AJAB Close Asset Fiscal Year 7/27/20118:54 PM Page 1 of 14 Purpose ... AJAB Close Asset Fiscal Year Keywords: SAP FA AJAB Close Asset Fiscal Year Created Date:
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Purpose Use this procedure to carry forward asset values from the previous fiscal year and post asset values for the new fiscal year in the FI-AA module.
Trigger Perform this procedure when you need to post asset values for the new fiscal year and carry forward the asset values from the previous fiscal year.
Prerequisites The system date must be in the 12 th month of the current fiscal year.
Menu Path N/A
Transaction Code AJRW
Helpful Hints
R/O/C column in tables represents Required, Optional, or Conditional entry. Ensure that the Test Run check box is selected until it is time to open the next fiscal year for all asset postings.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Procedure 1.
Start the transaction using the menu path or transaction code. The Asset fiscal year change screen displays.
Asset fiscal year change
2.
As required, complete/review the following fields: Field Company code(s)
R/O/C R
Description Company code represents an independent accounting entity. There is only one Company code for the City of Portland: "COP1." Example: COP1
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Field
R/O/C
New fiscal year
R
Description There are 12 months in a fiscal year here at the City of Portland. The fiscal year can be the same as the calendar year, but in this case a new Fiscal year begins July 1 and runs through June 30. Example: 2008
3.
Ensure Test run
4.
Click Execute (F8)
check box is selected. . The Limitation online dialog box displays.
Limitation online
5.
Click Yes
. The dialog box closes and the Asset fiscal year change screen displays.
Only 1000 assets can be carried forward at one time. Repeat the online processing for all assets repeating Steps 1-5 without the Text run check box selected. Asset fiscal year change
6. Click Read processing.
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column header. This is the number of asset records available for
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Asset fiscal year change
7.
Click Back (F3)
8.
Ensure Test run
. The Asset fiscal year change selection criteria screen displays. check box is deselected.
These next steps process over 1000 asset records at once in the background without affecting server performance.
9.
Click Program Execute in Background F9 menu item Background Print Parameters dialog box displays.
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. The
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Background Print Parameters
10. As required, complete/review the following fields: Field
R/O/C
Output Device
R
Description Program or machine that produces documents (e.g., LOCL - Local printer). Example: LOCL
11. Click Time of print combo box
.
12. Click X Print out immediately list item
. The Information dialog box
displays.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Information
13. Click Continue (Enter)
. The Background Print Parameters dialog box displays.
Background Print Parameters
14. Click Continue (Shift+F1)
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.The Start Time dialog box displays.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Start Time
15. Click Immediate
.
A date/time set every year could automatically open the new fiscal year and carry forward all asset values.
16. Click Save (Ctrl+S)
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. The dialog box closes and the Asset fiscal year change screen displays.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Asset fiscal year change
17. Click System Services Output Control menu item
. The Output Controller: List of Spool Requests screen displays.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Output Controller: List of Spool Requests
19. Click the appropriate Spool no. 20. Click Display contents
check box.
.
The Graphical display of spool request XXXX in system YYYY screen displays.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Graphical display of spool request XXXX in system YYYY
21. Click Exit
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. The SAP Easy Access screen displays.
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AJRW Work Instruction
AJRW Change Asset Fiscal Year Result You have carried asset values forward from the previous fiscal year and are able to post asset values for the new fiscal year in the FI-AA module.
