ADDITIONAL INFORMATION ON THE FOLLOWING POST:
FINANCIAL MANAGEMENT SERVICES CLUSTER
CHIEF FINANCIAL OFFICER (Ref. 3): POSITION CODE: 5502 (FIVE-YEAR CONTRACTUAL PERIOD) THE REMUNERATION PACKAGE OFFERED WILL BE HIGHLY COMPETITIVE AND NEGOTIABLE (FRINGE BENEFITS DO NOT APPLY TO THIS POSITION)
JOB DESCRIPTION FORM SECTION A:
A1. 1. 2. 3.
JOB TITLE AND INFORMATION SECTION
POST IDENTIFICATION Municipality Post title Number of posts
A2. LOCATION OF POST Cluster Directorate
Nelson Mandela Bay Municipality Chief Financial Officer 1
Financial Management Services Financial Management Services
A3. SURROUNDING POSTS Immediate supervisor Job title 1.
City Manager
1. 2. 3. 4. 5.
Job title(s) Budgeting & Financial Management Expenditure Management & Financial Revenue Management Treasury & Financial Support Supply Chain Management
Immediate subordinates
___________________________________________________________________________________ (JOB NO. ……………………….)
SECTION B: B.1
JOB PURPOSE, DUTIES AND RESPONSIBILITIES OF THE POST
JOB PURPOSE
The purpose of the post of the CFO is to strategically direct and manage the provision of financial management support services to the Municipality including: B.2
NO. 1
Being administratively in charge of the Budget and Treasury Directorate of the institution; Assisting the accounting officer to carry out his or her financial management responsibilities (in line with delegations), in areas ranging from budget preparation to financial reporting and the development and maintenance of internal control policies and procedures. Implementing relevant financial reforms at the direction of the accounting officer, with the assistance of appropriately skilled finance staff; and Undertaking specific responsibilities as a member of the top management team. DUTIES OF THE POST Key Performance Area (WHAT) Strategic Leadership and Management
Focus Area
Duties/Tasks (HOW)
Purpose (WHY)
Frequency
Strategic leadership
To ensure that the Division is productive, effective and efficient
Ongoing
Strategic and service delivery Planning and Management
To ensure that strategic goals and plans are set and achieved within the area of responsibility
Ongoing
Provides strategic leadership within area of responsibility by: o Determining the strategic vision and plan pertaining to the area of responsibility o Leading the process of determining the ideal institutional arrangements pertaining to the area of responsibility o Providing visible, supportive and effective leadership o Motivating and empowering staff to deliver on strategies and goals o Fostering a positive and creative management culture Contributes substantively to the Municipality’s strategic, integrated development and performance planning and reporting processes: o Leading and managing the planning processes for the Finance Division o Providing direction and contributing to the development and review of credible plans, including the Integrated Development Plan (IDP) and Service Delivery and Budget Implementation Plan (SDBIP) o Managing the alignment of strategies and goals within area of responsibility o Assessing and monitoring the impact of financial and nonfinancial changes on plans, including national and provincial policy statement changes o Managing the implementation of service delivery plans within the legislative and regulatory framework pertaining to the area of responsibility
___________________________________________________________________________________ (JOB NO. ……………………….)
2
B.2
NO.
DUTIES OF THE POST Key Performance Area (WHAT)
Focus Area
Duties/Tasks (HOW)
Purpose (WHY)
Frequency
To contribute to the effective and efficient functioning of the Municipality
Ongoing
To ensure accountability and performance by the Division
Ongoing
In order to ensure the creation of a conducive work environment
Ongoing
o o
Strategic Support
Strategic Performance Management
Change Management
Identifying and managing all financial risks in plans Formulating plans, strategies and goals based on the past and current performance and financial position of the Municipality Provides strategic support to the Council, accounting officer and the senior management team by: o Providing solicited and unsolicited advice on financial policy objectives o Providing technical input to support Council in undertaking its obligations and to support management decision making, as required o Providing leadership in reviewing decisions that have been made, with a specific emphasis on financial implications and/ or alignment to relevant financial management legislation, regulations and policies o Developing/Managing the development of financial models and scenario plans to support decision making processes Manages the performance of the Division by: o Overseeing the implementation of the performance management system within area of responsibility o Leading the process of monitoring, evaluating and reporting on the performance of the Division in line with agreed measures and standards o Managing the performance reporting process in order to ensure measurability, accuracy, validity, reliability and timeliness of submissions o Making submissions and presentations to relevant stakeholders on the substantive details contained in the performance reports Guides the management of change within the area of responsibility by: o Analyzing the financial and non-financial impact of changes in the external and internal environment that could affect area of responsibility o Managing and implementing change management initiatives within area of responsibility (as required) o (Proactively) finding creative and innovative solutions to change o Consulting with, and management of various stakeholders
___________________________________________________________________________________ (JOB NO. ……………………….)
3
B.2
NO.
DUTIES OF THE POST Key Performance Area (WHAT)
Focus Area
Duties/Tasks (HOW)
Purpose (WHY)
Frequency
To ensure that the Municipality’s finances are managed effectively and efficiently
Ongoing
To ensure the effective management of the financial resources of the Municipality
Ongoing
particularly regarding change 2
Financial Management
Strategic Financial Management
Budget Management
Guides effective, efficient and economic financial management and administration in line with the MFMA, Financial Regulations and Treasury Instructions by: o Developing and implementing finance and financial management strategies o Guiding the development, implementation and periodic review of financial policies, systems, controls, guidelines and instructions to ensure effectiveness, efficiency and relevance o Compiling and managing the Municipality’s budget in alignment with the Integrated Development Plan (IDP) o Preparing multi-year revenue and expenditure forecasts, strategic plans, budgets and estimates; and advising the impact thereof on service delivery, performance and the financial position of the Municipality o Supporting the accounting officer in overseeing the financial management, tax implications and performance of service delivery mechanisms, both internal and external (including municipal entities) and outsourced service agreements o Monitoring and addressing non-compliance with financial management policies and procedures o Developing and managing strategies, processes and systems for providing financial management support to other functions within the Municipality Guides the effective and efficient management of the Municipality’s budget by: o Leading and managing the budget preparation, adjustment and implementation process o Supporting the accounting officer in ensuring that the budget is aligned to the relevant policies and the Integrated Development Plan and Service Delivery and Budget Implementation Plan o Overseeing capital and operational budget expenditure o Monitoring and managing irregular, unauthorised and/or wasteful expenditure
___________________________________________________________________________________ (JOB NO. ……………………….)
4
B.2
NO.
DUTIES OF THE POST Key Performance Area (WHAT)
Focus Area
Duties/Tasks (HOW)
Purpose (WHY)
Frequency
Revenue Management
To contribute towards the financial sustainability of the Municipality
Ongoing
Maintaining working capital
To ensure sufficient working capital (cash flow/ short term liquidity)
Ongoing
Financial Performance and Reporting
To ensure that the Municipality meets its obligations with regard to financial reporting in line with legislative, regulatory, policy requirements and
Ongoing
Guides the effective and efficient management of the Municipality’s revenue by: o Developing and managing the Municipality’s system for managing revenue, including billing, collection and debt recovery in line with legislative requirements and relevant standards o Developing and implementing appropriate strategies for enhancing the revenue of the Municipality and/or reducing revenue losses o Managing and coordinating the Municipality’s revenue management programme, including Debt Collection, Credit Control, Indigent Management and Customer Care and Management o Managing grants in line with legislative requirements and national guidelines o Developing and managing the rates and tariff system of the Municipality o Advising and managing the Municipality with respect to investments Regulates and maintains cash flow and the short-, medium- and longterm viability of operations by: o Monitoring and advising the accounting officer of changes that may affect the Municipality’s working capital o Contributing to the prioritization of working capital to align with strategies and goals o Contributing to decisions regarding borrowing and the significance thereof to service delivery programmes o Applying best practice risk management strategies to the management of working capital Leads and manages the financial reporting process by: o Developing and managing systems of collecting, analyzing and reporting with regard to financial transactions and processes o Leading and managing the process of preparing and submitting financial reports/statements to relevant stakeholders within stipulated time frames and quality requirements o Generating, analyzing and evaluating cost management reports for all programmes and/or projects to support the
___________________________________________________________________________________ (JOB NO. ……………………….)
5
B.2
NO.
DUTIES OF THE POST Key Performance Area (WHAT)
Focus Area
Duties/Tasks (HOW) review of performance of all functions within the Municipality Supporting the accounting officer and key stakeholders in analyzing and evaluating financial reports to understand impact on and guiding planning in respect of strategies and goals, including financial position, borrowings, performance, implementation of the annual budget and SDBIP, tariff, rates, credit control, debt collection, supply chain management and other relevant policies o Managing the financial reporting process in order to ensure measurability, accuracy, validity, reliability and timeliness of submissions o Making submissions and presentations to relevant stakeholders on the substantive details contained in the reports Oversees the supply chain management by: o Developing and implementing a supply chain management strategy for the Municipality o Developing and managing the Municipality’s supply chain management system o Developing/Reviewing the municipality’s supply chain management policies and procedures o Monitoring, evaluating and reporting on level of compliance to the supply chain management policy and procedures o Developing and managing the implementation of a procurement plan and strategy for the Municipality o Overseeing the maintenance of registers to support the supply chain management process o Managing the system for unsolicited bids o Implementing and monitoring the implementation of measures aimed at combating the abuse of the supply chain system, e.g. fraud, favouritism, corruption, unfair and irregular practices o Implementing and monitoring delegations for supply chain management powers and duties in accordance with Supply Chain Management Regulations o In line with the delegations framework, resolving relevant supply chain management related disputes, objections, complaints and queries o
3
Supply Chain Management
Supply Chain Management
___________________________________________________________________________________ (JOB NO. ……………………….)
Purpose (WHY)
Frequency
acceptable standards
To ensure compliance to minimum requirements and that the Municipality has access to the goods and services that it requires to carry out its mandate in a timely manner
Ongoing
6
B.2
NO. 4
DUTIES OF THE POST Key Performance Area (WHAT) Assets and liabilities management
Focus Area
Duties/Tasks (HOW)
Purpose (WHY)
Frequency
Asset management
Ongoing
Management of liabilities
To ensure compliance with minimum requirements and that the Municipality’s assets are managed appropriately and efficiently. To ensure compliance with minimum requirements and to ensure effective management of its liabilities
To ensure compliance with minimum requirements and attainment/ maintenance of favorable audit findings
Ongoing
To ensure good governance, strategic management and
Ongoing
5
Audit and Assurance
Audit and assurance
6
Governance and Risk Management
Corporate Governance
Oversees the management of the Municipality’s assets by: o Developing and maintaining the system for managing the Municipality’s assets o Developing and implementing asset management policies and procedures for the Municipality o Monitoring, evaluating and reporting on compliance with asset management policies and procedures o Overseeing the development and management of a register (registers) for fixed and non-fixed assets of the Municipality Oversees the management of the Municipality’s liabilities by: o Developing and maintaining a system for managing the Municipality’s liabilities o Developing and implementing policies and procedures for the management of the Municipality’s liabilities o Managing the payment process o Monitoring and addressing irregular payments o Monitoring, evaluating and reporting on compliance with policies and procedures Upholds the audit process by: o Preparing the relevant reports an documents necessary for the carrying out of an effective and efficient audit process o Making sure that the relevant audit authorities have timely access to the financial records and all relevant information of the Municipality to enable them to perform their respective functions o Analyzing the reports and advice of the relevant audit authorities and providing appropriate management responses o Managing/Coordinating the implementation of specific actions within/related to areas of responsibility as part of the process of responding to audit queries and/or findings o Managing relevant communications with the Auditor General o Coordinating responses to audit queries and requests for additional information, and responding to relevant queries Contributes towards good governance by: o Clarifying roles and responsibilities, separation of powers and reporting lines for all relevant role-players o Coordinating and managing the implementation of initiatives
___________________________________________________________________________________ (JOB NO. ……………………….)
Ongoing
7
B.2
NO.
7
DUTIES OF THE POST Key Performance Area (WHAT)
Human Resources Management and Development
Focus Area
Duties/Tasks (HOW)
Financial Risk Management
Cooperative Governance
Operational Human Resources Management and Development
aimed at maintaining or improving governance within area of responsibility o Monitoring, evaluating and reporting on compliance to relevant policies, procedures and codes of good practice o Promoting a culture of good governance, transparency and accountability within area of responsibility o Supporting the formulation and implementation of codes of conduct o Supporting the implementation of strategies and systems to encourage good governance, ethics and code of conduct, e.g. mechanisms for reporting misconduct, fraud, corruption, etc. Guides the management of financial risks in the Municipality by: o Contributing to and supporting the accounting officer with the establishment and maintenance of effective, efficient and transparent systems for financial risk management and internal control o Contributing to and supporting the accounting officer in implementation a risk management and fraud prevention plan o Contributing to and supporting the accounting officer in undertaking risk assessments o Mitigating financial risks within the Municipality by undertaking the necessary measures to predict and manage those risks Leads the effective and efficient management of intergovernmental relations within area of responsibility by o Promoting intergovernmental relations within area of responsibility o Supporting and advising the accounting officer with regard to pertinent intergovernmental relations issues and obligations o Participating in and contributing towards processes and initiatives aimed at ensuring good cooperative governance. o Managing compliance to relevant intergovernmental relations frameworks and policies within area of responsibility Leads the effective and efficient management and development of human resources within area of responsibility by: o Managing the performance of all the direct reports o Overseeing the management of performance of all staff within the Division
___________________________________________________________________________________ (JOB NO. ……………………….)
Purpose (WHY)
Frequency
contribute towards ensuring a clean audit.
To contribute towards a reduction in overall risk in the management of the affairs of the Municipality
Ongoing
To contribute towards seamless, effective and efficient governance
Ongoing
To contribute towards the creation of a conducive work environment and improved
Ongoing
8
B.2
NO.
DUTIES OF THE POST Key Performance Area (WHAT)
Focus Area
Duties/Tasks (HOW) o
8
Legislation, policy and Implementation
Policy and By-Laws
Legislation and Compliance
Defining/Adjusting role boundaries, workflow process and job design against laid down service delivery requirements and statutory financial regulations referring to good and accountable financial management and governance o Determining staffing levels and authorising motivations for the filling of vacancies to complement functional objectives and requirements o Participating in the recruitment and selection process, approving minimum design and specifications for inclusion into job advertisements and evaluating applicants’ suitability through analysis of selected short-listed CVs and interviews o Approving, monitoring and evaluating the implementation of relevant skills development plans and priorities for the area of responsibility o (In partnership with the relevant line function) monitoring, evaluating and reporting on human resources management and development practices within area of responsibility and in line with the policies and procedures of the Municipality Supports and contributes to the formulation of financial policy and municipal by-laws by: o Proactively reviewing relevant policies, procedures and bylaws o Advising the accounting officer on the financial and nonfinancial implications of proposed policies and by-laws o Supporting the accounting officer and contributing to the administrative aspects of the process for adopting financial policies and by-laws o Conceptualising and formulating financial policies and by-laws in line with relevant frameworks and within the Municipality’s constraints Implements, manages and oversees the implementation of financial legislation by: o Supporting the accounting officer in establishing and maintaining a register of non-compliance with legislative requirements o Regularly monitoring and reporting to the accounting officer on the implementation of legislation and policies and compliance
___________________________________________________________________________________ (JOB NO. ……………………….)
Purpose (WHY)
Frequency
performance.
To contribute towards effective and efficient governance and administration
Ongoing
To ensure compliance with legislation and thereby effective and efficient governance
Ongoing
9
B.2
NO.
DUTIES OF THE POST Key Performance Area (WHAT)
Focus Area
Duties/Tasks (HOW) thereof Regularly reviewing and, where necessary, proposing to the accounting officer amendments to financial policies o Monitoring and ensuring compliance to municipal by-laws through the enforcement of fines and penalties within areas of responsibility o Regularly considering impact of amendments to the legislative framework that governs local government on the Municipality’s by-laws and policies as they pertain to the area of responsibility Guides, establishes and maintains appropriate stakeholder relations by: o Establishing and maintaining effective stakeholder relations within areas of responsibility o Establishing and maintaining clear roles and responsibilities, service level standards, reporting lines and communications to ensure effective and efficient internal stakeholder relations o Managing stakeholder consultation processes and advising the accounting officer on stakeholder consultations in line with relevant legislation, regulations and policies Directs and guides financial projects by: o Managing the process for conceptualizing and designing the financial projects in line with the IDP and SDBIP o Overseeing the development and implementation of project plans o Monitoring, evaluating and reporting on the implementation of financial projects o Contributing towards establishing a system for managing projects within the Municipality
Purpose (WHY)
Frequency
To contribute towards effective and efficient stakeholder relations management
Ongoing
To ensure the effective and efficient management of projects within area of responsibility
Ongoing
o
9
Stakeholder Management
Maintenance of Stakeholder Relations
10
Project management
Management of Financial Projects
___________________________________________________________________________________ (JOB NO. ……………………….)
SECTION C
JOB SPECIFICATION
Skills relevant to a job include education or experience, specialised training, personal characteristics or abilities C.1 ESSENTIAL REQUIREMENTS OF THE POST Qualification
A Master’s Degree or higher qualification in financial management * A CA(SA) or up-to-date professional registration would be an added advantage.
Experience
* A minimum of ten years’ experience at senior management level * At least three years’ experience as a Chief Financial Officer or Executive Director of Financial Management of a medium-sized municipality or metro or similar public sector organisation is essential * Proven experience must include financial management, audit and risk management, budgeting, revenue management, working capital and cash flow management * Proven experience
in
obtaining
and
maintaining
clean
audits
for
an
institution/business unit * Proven experience and knowledge of the relevant legislative frameworks of local government (MFMA), National Treasury Regulations, GRAP and IFRS * Proven experience in change management * Solid financial administration experience * Experience in industrial relations and the management of large teams in the financial environment.
___________________________________________________________________________________ (JOB NO. ……………………….)
2
Competencies
Within the Budget and Treasury Directorate, the ability to contribute to service delivery systems of a complex nature and to manage the achievement of municipal strategies and goals. Within the area of responsibility, the ability to formulate and influence short, medium and long-term service delivery plans to deliver on municipal strategies and goals. The ability to provide supportive leadership to the accounting officer and senior management team. Within the area of responsibility, the ability to develop and maintain strategic alliances with various stakeholders. The ability to guide the management of an effective, economic and efficient finance function, supported by effective financial management policies and practices. The ability to forecast revenue and expenditure and assessing the impact thereof on a municipality’s financial position and performance. The ability to commission and operate financial systems. The ability to maintain sufficient working capital (cash flow/short-term liquidity) to meet the needs of the Municipality. The ability to manage the budget preparation and implementation process and provide technical expertise in this regard The ability to support and implement good governance in the area of responsibility. The ability to implement and manage the financial reporting process of the Municipality. The ability to implement and manage the performance reporting process of the Municipality. The ability to understand risk and guide the management of risk for the Municipality within the area of responsibility. The ability to guide the management of change in the Municipality within the area of responsibility. The ability to provide direction and guide project management within the area of responsibility. The ability to support and contribute to the formulation of policies and by-laws by the municipal Council. The ability to implement, manage and oversee the implementation of legislation and policy within the area of responsibility. Within the area of responsibility, the ability to guide, establish and maintain appropriate stakeholder relations. The ability to manage and oversee a fair, equitable, transparent, competitive and cost effective supply chain management function. The ability to manage the supply chain management function. The ability to support the audit process, in order to obtain the optimum level of assurance from the Auditor-General.
C.3 PHYSICAL/MENTAL REQUIREMENTS OF THE POST 1.
Dealing with tight deadlines and pressure
2.
Ability to work extended hours
C4 SPECIAL CONDITIONS ATTACHED TO THE POST (Specify) 1.
The CFO as a member of the Municipality’s senior management team may be assigned additional responsibilities over and above the core requirements of the CFO’s job description.
___________________________________________________________________________________ (JOB NO. ……………………….)
