English for Academic Purposes Program (EAPP) ACADEMIC REGULATIONS
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Contents 1: EAPP Mission Statement 2: Objectives 3: General Policy Environment Engendering Our Rules and Regulation 4: Program of Studies 4.1:EAPP 2014-2015 Calendar 4.2: Duration. 4.3: English Language Requirements for EAPP ADAU 4.4: Exemption from EAPP 4.5: ADAU English Proficiency Exam EPE Overview 4.6: Class size 5: Levels in EAPP 5.1: Levels placement 5.2: Regrouping 5.2: Level descriptions 5.3: Tuition hours 6: Grading 6.1: Grade Components 6.2: Grading system. 6.3: Grading scale 6.4: Grade Appeal Policy 7: Attendance 2
8: Examinations 8.1: Mid-term and Final Exam 8.2: Timing. 8.3: Exam periods 8.4: Postponement 8.5: Proctoring 8.6: Grievances 8.7: Grade release 8.8: Repeat Policy 8.9: Storage 9: Academic Calendar 10: Classroom Assignment 11: Cancellation of Classes 12: Visitors in Classes 13: Course Registration 13.1: Hold Policy. 13.2: Audit Policy 14: Retake Policy 15: Academic Performance Policy 15.1 Dismissal 15.2: Minimum Graduation Requirements for Bachelor's Degree. 16: Leave of Absence 17: Deferral 18: Termination 3
19: Students Transfers 20: Incompatibility 22: Rights and Responsibilities of Students 23: Honor Code 24: Tuition Fees, Rector’s List, and Scholarships 25: Organizational Structure 26: Changes to the present regulations Appendix A: Honor Code Appendix B: Program Structure and Tuition Hours Appendix C: Frequently Asked Questions Appendix D: Program Curriculum
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1: EAPP mission statement The EAPP mission statement is to prepare English language users to be confident and competent in all their communications through quality instruction in English that aims to develop linguistic, cultural, social and academic skills, highly contextualized and meaningful classroom practices, as well as collaborative work and a safe learning environment. 2: Objectives General goals and purpose of the program is • to enable the students to make successful transition from life at school to life at university; • to develop students’ knowledge and skills in general English so that they can freely converse in various types of non-academic discourse; • to develop their knowledge and skills in Academic English so that they can successfully pursue the ADAU undergraduate academic program in English; • to acculturate students to the attitudes, values, and principles of ADAU; • to deepen students knowledge and appreciation of Azerbaijani national heritage 3: General Policy Environment Engendering Our Rules and Regulations The Vision and Mission, Policies and Standards of the University are the things that created the rules defining this institution, and they should be understood and appreciated by everyone working and studying here in order to succeed. These rules also exist to help us break free of the historical and cultural compromises in education that we intend to overcome in order to create, as the philosopher Plato envisaged 2,000 years ago, a “responsible citizen” who will be a central instrument for change and progress in a free state. Some of these rules may seem strict, strange or even foolish to you, but they are there for reasons absolutely central to what this institution is all about, and that is why we are very serious about them. In many institutions, a tradition has developed of seeing the rules as an obstacle or obstruction. The smart student is the one who can find their way around those rules. Not here. Students and faculty should choose to come here because of the 5
uncompromising standards or “quality control;” parents expect nothing less from us and quality is our central promise to them, and to students. The commitment to our Honor Code is expected and enforced. (see Appendix A)
4: Program of Studies 4.1:EAPP 2014-2015 Calendar http://www.ada.edu.az/en-US/Pages/academic_calendar.aspx 4.2: Duration The normal period of education in EAPP is from one semester to one academic year. However, if a student fails to meet program graduation requirements (see Requirements for completion of EAPP), he/she may have to take summer program (if he/she is in levels 3 or 4) and/or repeat EAPP for an additional semester/year. A student cannot retake one level or one course for more than two sessions/semesters. If a student fails to achieve the required level in 2 academic years, he/she will be expelled from the University. Summer school is for additional fee, and there is no tuition fee waiver. All students who take English Program in the second academic year due to failing the course /level, will have to pay tuition fee. 4.3: English Language Requirement for EAPP / ADAU No TOEFL, IELTS or other external English proficiency exam is required to enroll in ADAU/ EAPP. However, if a student can provide his/her TOEFL or IELTS exam results that meet ADAU English Proficiency requirements, then he/she will be exempted from the EAPP. The decision regarding the validity of the results of any such exam lies with ADAU. ADAU has the right: • to request that an exam score be sent directly to the School by the external institution which has administered that exam; 6
• to launch an investigation about an exam score; • to refuse suspicious external exam scores. If a student was admitted to ADAU with SAT results, he/she will still need to take ADAU-EPE exam or provide required TOEFL, IELTS results. However, if he/she can provide SAT score 500 and above in Writing alongside with SAT Math and Reading results, then he/she will be exempted from English for Academic Purposes Program. Note: Once the students are enrolled in EAPP program, NO TOEFL, IELTS or other external English proficiency exam results will be accepted. 4.4: Exemption from EAPP Students who score 60 in ADAU-EPE or 75 in iBT TOEFL (537 Paper-based) and 6.0 in IELTS are exempted from EAPP.Students with SAT who scored 500 and above in Reading , Math and Writing will also be exempted from EAPP. However, if a student, despite being granted an exemption, wishes to study in the preparatory program, s/he has to inform the Dean’s Office within the first two weeks of classes in the degree program. 4.5: ADAU English Proficiency Exam EPE overview ADAU-EPE is a test designed to assess the English language proficiency level of students who are admitted to the undergraduate program at ADAU, where English is the medium of instruction. The purpose of the exam is to identify the English language proficiency level of a student and to place him or her in the appropriate program (BA or EAPP) or levels. ADAU-EPE has four parts: English language use, Reading Comprehension, Listening and Essay Writing. ADAU-EPE is offered in the beginning of the academic year. ADAU-EPE will also be offered at the end of the first semester to those who want to continue to GenEd or those who want to check their progress. ADAU-EPE will also be offered at the end of the academic year. 4.6: Class size
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The classes comprise of 18-20 students per group. The groups may sometimes exceed 20 students.
5: Levels in EAPP 5.1: Levels placement Based on the results of the ADAU-EPE, students are mainly placed in one of the four levels of English for Academic Purposes Program: • • • •
elementary (A) lower- intermediate (B) intermediate ( C ) and upper-intermediate (D)
During the first two weeks of classes, the instructors will observe students’ level appropriateness through different activities. If the teachers find that any of the students are placed in a level that is too low or too high for them, they should inform the program Director who will make the final decision. Sometimes, additional tests may be used to more accurately determine the student’s level. Once a decision has been made, you will be notified by email. Placement decisions are final and cannot be appealed. 5.2:Regrouping The University reserves the right to reform the groups where the number of students decreases or increases as a result of the end-of-level exams. 5.3: Level descriptions See Appendix D -Program Curriculum for information about competences you are expected to acquire in general by the end of the program, as well as for detailed level-by-level objective for each particular course. 5.4: Tuition hours
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Depending on the entered stream (A, B, C or D), the average number of study hours required to complete one level varies between 170-300 hours, which are covered primarily in either four (4) 8-week sessions or one-two (1-2)16-week semester(s). Students in stream A receive 25 hours of instruction per week in the fall semester and almost 22 hours of instruction per week in the spring semester. Students in stream B receive 22 hours of instruction per week in Fall Semester and almost 20 hours per week in Spring Semester. Students in stream C receive almost 20 hours of instruction per week throughout the academic year. Students in stream D study in EAPP program for one semester and receive about 20 hours of instruction a week. (See Appendix B for program structure and tuition hours) 6: Grading 6.1: Grade Components Unless the structure, content, and methodology of the course requires otherwise, all students in the EAPP will be assessed based on the grading structure composed of the following components: attendance 10%, PARTICIPATION 10%, final exams 30%, other course assignments and achievement tests 50%. Attendance refers to the student’s physical presence in class (for more information please see: 7: Attendance). The Participation component may include, but is not limited to, such elements of teaching and assessment as the student’s contribution to class discussion, simulations, case studies, group discussion and individual/group presentations. Class participation is graded. 10% of the total course grade is allocated for participation and therefore, students are strongly encouraged to contribute to class discussion. Participation, besides being physically present, means demonstrating adequate preparation, presenting straightforward information, demonstrating consistent ongoing involvement, and developing new approaches that take the class and discussion further. QUALITY of input (not quantity!) is the goal. Students should come to each class prepared to initiate topics of conversation and to draw the attention of others to important themes or passages in the text, as well as answer direct questions posed by the instructor or classmates. Failure to participate is the single easiest way of doing poorly in the class, so students should speak up. Note: In the beginning of the course the instructor will introduce you to the participation rubric that they use to assess your participation. 9
The information about other academic assignments and achievement test that constitute another 50% of the grade component can be found in the syllabus of each particular course. The academic assessment component may include, but is not limited to, written, oral or take-home projects; quizzes and tests or any other evaluation mechanism. No single component of the above mentioned grading should exceed 50% of the total grade. Whatever the academic assignments are, the instructors introduce the students to the assessment criteria / rubric that he/she will use to grade students’ performance. The assessment criteria/rubrics are either provided in the syllabus of every course or attached to the instruction for each assignment. If, for some reasons, the students are not introduced to the assessment criteria/rubrics, they reserve the right to require the instructors to provide them with assessment criteria/rubric. Note: Class materials Students are expected to come to class with proper materials (books, paper, pens, etc.). By bringing the relevant materials to the classroom, students are able to take good class notes. Keeping good class notes serves several purposes: helping students study for exams; understanding the instructor better; keeping up with the class; and, remaining attentive. It should be noted that students are required to use “original” copies of the course books at all levels. Photocopied versions of the books or books with answers written by other students are not acceptable. 6.2: Grading system. The following letter grades are used for all classes and exams in the English Preparatory Program: A, B, C, D, F. The grading system includes plus (+) and minus (-) modifiers along with the letter grades. The letter grade D has a (+) modifier only. The table below illustrates the letter grades and their corresponding points and modifiers: Letter Grade
Excellent
A+
Points – Not applicable for EAPP
It indicates work of extraordinary distinction and may be given at a faculty member’s discretion. It has no impact on GPA but will appear on the transcript.
4.0
10
Description
Excellent
A
4.0
A-
3.67
B+
3.33
It represents a student's outstanding work, highly meritorious performance, understanding and originality in the argument and content. The student is exceptionally good and displays advanced understanding of the course, and is proficient in utilizing the information and course materials.
The quality of the student’s work can be presented from good to very good. The student has competence in using appropriate concepts, demonstrates a good understanding of the subject matter, and is able to handle the problems and course materials confidently.
B Good
3.0
B-
2.67
C+
2.33
Satisfactory
C
2.0
An indicator of the student’s satisfactory understanding, average performance and command of the subject matter, and an ability to handle relatively simple problems and course materials.
Unsatisfactory
C-
1.67
Failed.
D+
1.33 11
D
1.0
F
0
I
Incomplete
Students are given the grade of Incomplete (I) if they cannot complete course work for reasons beyond their control and which are notified to the Instructor. Students must inform the faculty of their reasons and receive approval from the instructor before the date when grades must be reported. Any failure to complete the course work set to remove the Incomplete, i.e. before the date when grades must be reported, will result in a grade of “F”. 6.3: Grading scale. The following grading scale is suggested for all courses at University A+
98-100%
A
94 – 97%
A-
90 – 93%
B+
87 – 89%
B
83 – 86%
B-
80 – 82%
C+
77 – 79%
C
73 – 76%
C-
70 – 72%
D+
67 – 69%
D
60 – 66%
F
0 – 59% 12
6.4: Grade Appeal Policy The responsibility to assign grades lies with the course instructor. Students who feel their grade does not accurately reflect their work should first ask the relevant instructor to explain the grade. In case the instructor should see sufficient reason to change the grade ( or in the cases of data input or communication errors leading to erroneous grades being reported), the instructor shall inform the Dean and the Registrar and fill out a “Grade Amendment Form” that is available in the Registrar Office. Should the student still be of the opinion that they have been wrongly graded after consulting with the instructor, it is possible to lodge an official grade appeal. Appeals are admissible only in a case of grounded suspicion of incorrect behavior on the part of the instructor. Appeals must be filed no later than one week after the grade in question was received. Any appeal must be accompanied by a detailed written description of why the student believes the instructor has behaved incorrectly. The student has the right to withdraw the appeal in writing at any time during the process. Appeals shall be filed with the Dean of School of Humanities and Sciences. The Dean has the right to declare an appeal unfounded. Founded appeals shall be discussed by a committee consisting of the Dean plus two faculty members, not including the instructor whose grade is being appealed. The committee shall have the right to hear both the instructor and the student. It shall make all decisions no later than one week after the appeal was received. The decision shall be in writing and will be communicated to the instructor and the student. The committee’s decision is final. Please note that the committee’s review may also result in the original grade being lowered. 7: Attendance Attendance refers to the student’s physical presence in class. Students should attend all classes. Failure to do so will result in the deduction of points from the ‘attendance’ component of their final grade. Ten percent (10%) of the total course grade will depend upon physical attendance in class. Faculty members and academic advisors are responsible for reminding and explaining to the students the importance of attendance and especially the clear link between attendance and exam performance and other evaluation components that affect the final course grade. a) EAPP class attendance policy excuses two-three (2-4) student absences per 8– 13
week session and four-six (4-8) absences per 16-week session depending on the courses. For instance, if you have a 32-class course in a session (8 weeks), you will have only 2 excused absences. However, if you have a 64-class course in a session (8weeks), you will have 4 excused absences. Since the number of classes doubles in 16-week courses, your excused absences will be counted respectively. Please note that these absences should reflect a serious need on the student’s part to be away from class. For each additional absence, a student will lose 2.5 percent of his/her overall grade. In other words, four (4) absences extra to the excused absences will exhaust all of the 10 percent slated for attendance. If a student misses 40 percent of classes for any reason, they are considered to have failed that particular class. b) Students are responsible for arriving on time for classes. Late arrival results in disruption to class members and is disrespectful to the student body and the instructor. Once a student is late by 5 minutes, or more, to a class, the professor may allow said student into the class, but will consider the occurrence as a complete absence. In cases of involuntary and unpredictable serious disruption of normal life, students may appeal to a grievance procedure through the Office of the Dean of School. In all cases, students should inform the relevant faculty member that they will not be attending class, and not just “stay away.” There always has to be an acceptable reason for any absence. 8: Examinations The demonstration of progress in academic learning is an integral component of the student experience. The quality of that experience is influenced by learning environment. The integrity of the assessment process is central to the quality of the learning experience, the reputation of the institution, and the integrity of the process. For the purpose of this policy, examination is defined as a time-limited and individual assessment task conducted under supervision and within a specified examination period that is defined by University. It is important to define what is meant by ‘examination’ as there is a range of assessment methods that may sometimes be considered, or called, ‘examinations' which, for the purposes of this policy, may not meet the criteria; for example: tests, practical assessments, in-unit quizzes. 14
8.1: End of Level Exam. The end of level exam may include different assessment elements such as written or oral examinations. A single examination shall not constitute more than 50% of the total assessment in a unit, except where the Dean has given approval for there to be an exception. 8.2: Timing. Written exams shall last no more than three hours. Unless specified otherwise by the instructor, students may not bring any electronic devices or reference materials, such as dictionaries, books, articles, or notes, to the exam. Internet access will be disabled for the duration of the exam. 8.3: Exam periods. Exams will usually be scheduled for the same day and time that classes meet during the semester. The exam schedule will be sent to you by the program coordinator or the registrar office. 8.4: Postponement. For exceptional and documented reasons, individual students may ask for a postponement or make-up exam. In the absence of a genuine reason, such a request must be received well in advance of the exam date. The decision is at the discretion of the Dean, having heard the student and the instructor. 8.5: Proctoring. Exams are proctored by EAPP faculty and/or administrative staff. 8.6: Grievances. Students may address grievances related to exam procedures to the Dean. 8.7: Grade release. Grades will normally be posted on the Student Information System no later than two weeks after the exam. Students will be notified by email as soon as the grades are available. In the case of a missing grade, students should contact the Registrar. Grades will be released only to students who are in good standing with University regulations. 8.8: Repeat Policy. Exams cannot be retaken. Students receiving an unsatisfactory grade C-(72%) or below in a core course must retake that course the next time it is offered. The syllabi of the respective courses will provide the necessary information. 8.9: Storage. All examination papers and scripts will be kept in a secure location at all times. Each completed examination script will be kept by University for a minimum of six months. The six months starts from the end date of the relevant examination period. Where an appeal has been lodged, the examination script is to be kept for six months following the outcome of the appeal. Completed examination scripts and extra copies of examination papers will be disposed of via confidential waste. 9. Academic Calendar 15
The academic year is divided into the fall and spring semesters that sometimes consist of 2 sessions each. Final examinations, if given, are scheduled into the last week of the session/semester. The Registrar at the beginning of each semester announces the holidays and vacations. The official calendar for each semester is published in the Schedule of Classes for that semester. Faculty members and students should check this source for final information about the current academic calendar. The university reserves the right to change any published calendar, including the Schedule of Classes, because of emergencies beyond its control. Information about last-minute changes will be distributed as widely as possible. 10. Classroom Assignment Classroom assignments in the university are made and controlled by the Office of Registrar. That office maintains a central record of all assignments, which is the only official source of information about class meeting locations. While the University Registrar endeavors to allocate to each class the room best suited to its needs, it is not always possible to assign an individual class to the room preferred by the instructor. 11. Cancellation of Classes Classes are expected to meet according to their announced schedules regardless of circumstance. In case of severe bad weather conditions, the Office of Registrar would announce cancellation of classes. In case a faculty member misses classes because of illness, conference visit or any other circumstances, he or she should inform the Registrar. When cancellations of classes are necessary, instructors are expected to arrange with their students additional reading and study assignments, or class meetings, to compensate for the time lost. A faculty member who wishes to hold a class meeting in lieu of one cancelled may not schedule it on holidays, during vacation periods, or at other times when classes are not meeting regularly. A special class meeting should be at a time, which is mutually satisfactory to the instructor and students. Faculty has a right to hold one extra class if necessary during the study week. 12. Visitors in Classes Occasionally visitors to the university wish to attend classes as observers. Such visitors are usually friends, prospective students, and scholars interested in educational developments and methodology. Those visits must be approved by the instructor and pre-arranged with the Dean and should not exceed two class meetings. Other than under these circumstances faculty members are expected to deny a place in the class to any person who has not been formally registered. 13: Course Registration 16
13.1:Hold Policy The University may place a student on hold, or cancel a student’s registration, when a student has unmet financial or other obligations to University. A registration-hold prevents students from registering for courses, attending classes, taking exams, and being issued official transcripts and a diploma. In addition, the University may place a student on hold in any of the following cases: • • • • • •
Outstanding judicial matters; Providing incomplete documentation; Lack of emergency health insurance; Honor Code violations; Unreturned library materials; Failure to meet graduation requirements.
The duration of the hold may be related to the nature of the hold. If a student has a hold, they should contact the Registrar as soon as possible. Students will be notified in writing about a hold placed by University, the reason for a hold, duration of the hold and the person to be contacted regarding the hold, based on the nature of the hold. The student will be allowed to register only after the reason for the hold is eliminated. 13.2: Audit Policy. This is not a grade, but a status where it shows the student’s enrollment in course where s/he participates without receiving credit for the course. Students should get the permission of both their advisor (in order to prevent them taking too many courses) as well as the instructor (in order to prevent having too many students in a class) for auditing a course. 14: Retake Policy Any student, who receives a grade of C- (72%) in any course, in order to graduate from EAPP, must retake the failed course in its normal sequence. For the course retaken, only the second grade shall be taken into account. 15: Academic Performance Policy English Language Program: In order to qualify for passing to the General Education program, students should successfully complete the English Preparatory Program (EAPP). In particular, students must complete all courses in the placed levels and earn C (73%) or above. 15.1 Dismissal. A student, who fails to maintain the required academic standards by the end of each session/semester, will have to retake that level/course. A student, who cannot 17
maintain a score of C (73%) or above after they retake the course/level, will be expelled from the university.
15.2 Minimum requirements for completion of EAPP To graduate from EAPP and qualify for the undergraduate program, students must successfully complete Level 4 (Upper-Intermediate) of the ADAU-EAPP. To pass from one level to another students must complete each course of that level with “C” (73%) and above. • If a student’s grade is “C” (73 %) and above for 2 courses, but he/she failed one of the courses with “C”- (72%) and below, then he/she passes to the next level, but retakes the course that he/she failed. • If a student’s overall grade for three core courses is “C+” 77% or above, but his/her score for one of the courses is “C”- (72%) and below, s/he passes to the next level without the need to retake that (failed) course • If a student scores C- (72% ) and below in 2 or more courses, he/she repeats the entire level. • If a student fails one course for the second time, he/she goes back to the level in which he/she has to retake that particular course. Possible scenario: Student X. Session 1: L/S –pass (pre-intermediate) Language Use – pass (pre-intermediate) Reading Writing –fail (elementary retake) Session 2: L/S –pass (intermediate) Language Use – pass (intermediate) Reading Writing – fail (elementary retake ) Session 3: The student will have to take pre-intermediate level in all 3-core courses. In exceptional cases (ex; overall GPA C+ 77% and above), exit exam can be given to replace the student in the relevant level. Note: The same rules are applied to the students repeating EAPP for the second year. 18
16: Leave of Absence A Leave of Absence is an officially approved period during which student enrolment is suspended for various approved reasons. This policy provides students with guidelines regarding Leave of Absence. For more specific information regarding the circumstances and processes for Leave of Absence, as well as conditions relevant to returning from Leave, students should speak with their Dean who will decide on granting LOA. It is the student’s responsibility to understand and accept the implications of a Leave of Absence for housing, financial aid and progress toward the degree. Students who are intending to apply for a Leave of Absence should take the following rules and considerations into account. • All students are eligible to apply for a leave of absence of up to one year for medical and compassionate reasons. A student who is applying for a LOA based on medical conditions must provide supporting medical documentation dated within 30 days of the request for the Leave. • Leaves are not granted to students who have completed less than one full term of enrollment in residence. • A student on leave of absence should not normally be engaged in any activities related to their studies. Students will be given restricted access to certain University facilities like e- mail and limited library services while on leave of absence. • Conditions may be placed on re-entry to some subjects following a period of Leave of Absence (e.g. students may be required to successfully re-audition for entry to some advanced-level practical subjects i.e. English). • A leave of absence must be approved before the term for which it is requested; it cannot be granted retroactively. • A student who applies for a leave of absence for one standard teaching period (usually one semester) may be unable to enroll in future courses because the structure of their program of study. For instance the subjects in which they are required to enroll next may not be taught in the semester during which the student returns because they are “out of sequence.” • Those who fail to return after the expiration of the leave of absence will automatically be dismissed from their program of study. 8. After a student returns from leave of absence, his/her case is considered by Faculty Senate which is responsible for reinstating the student. 19
9. Students on leave of absence are still considered “in the system” and should pay student fees. 10.
A student who takes leave of absence remains subject to the Honor Code process. A student permitted to take a Voluntary Leave of Absence while on academic and/or disciplinary status will return on that same status.
11.
International students are advised that taking a leave of absence can affect their student visa status and scholarship terms, and they should consult with the International Students Coordinator or Students/Academic Deans.
17: Deferral Students who have been admitted to ADA’s undergraduate program, but whose plans have to be changed before scheduled enrollment, may apply for a deferred entry. They should complete the appropriate form applying for deferment before the start of the semester for which they originally applied. The fees charged to students deferring will be those applying at the time of their deferred entry and any fellowship attached to the decision for the current year is not automatically carried forward, but may be. Deferral may be granted for one year only. Deferment beyond that would require re-application. If, during the year of deferment, the student registers for 30, or more, credits at a college or university, then the applicant must reapply as a transfer-student coming from that university. Admission, at that point, will take account of the normal school-leaving exam performance as well as grades accrued in the intervening period since then. ADA cannot guarantee that the courses contained in the program in which the student was admitted will remain the same in the year of deferred entry. The process of deferral is not automatic and requires the completion of the deferral form as well as approval by the Provost after the application is considered by the Admissions Committee. 18: Termination The Rector of the University, upon recommendation of the Provost and the University Senate, may permanently terminate students from the program for the following reasons: (a) Failure to fulfill his/her financial obligations toward the University; (b) Failure to meet the academic requirements of their program; (c) Upon recommendation of the Honor Code Committee, in cases of serious and or repeated violations of the Honor Code; 20
(d) official notice of criminal convictions of, and accusations against, a student, whether the crime is committed on or off campus. This may then result in appropriate sanctions, including that student’s expulsion from the University. 19: Student Transfers ( see the Undergraduate Academic Regulations)
20: Incompatibility Students enrolled in a full-time degree program at a domestic or foreign institution may not simultaneously enroll in the undergraduate program. 21: Rights and Responsibilities of Students - Students enrolled in the University program shall attend the classes and other events organized within the framework of this program on a full-time basis. - Students are expected at all times to adhere to the University Honor Code. - Students have the right to ask for a temporary suspension from the program in documented cases of serious illness or pregnancy. Their Dean shall approve any request for suspension, having heard the student’s advisor. - Students shall have the right to access their academic records at all times. - Students shall have the right to address grievances related to any aspect of Undergraduate program to the Dean, or Provost.
the
22: Honor Code The University Honor Code forms an integral part of the academic regulations of the undergraduate program. Instructors and students should familiarize themselves with the University Honor Code and sign it. 23: Tuition Fees, Rector’s List, and Scholarships The University Senate shall establish annual tuition fees no later than the start of the admissions process for that academic year. Tuition fees will not be refunded in case of withdrawal or removal of a student from the program. No tuition fees will be due for the semester during which a student has obtained a leave of absence. The honor list of high-performing students will be published after each semester. The cut-off point for being included on the Rector’s List is a GPA of 3.75. Conditional upon the availability of funds, the Rector may grant a tuition waiver or a partial or full scholarship to high-performing students who have earned a place on the Rector’s Honors List. 24: Organizational Structure The Faculty Senate is the decision making body for 21
substantial changes in the undergraduate program. The Faculty Senate, inter alia, shall be responsible for determining the curriculum, for hearing a request for suspension, for hearing cases of alleged misconduct, and for hearing students’ grievances. 25: Changes to Present Regulations The Rector upon a proposal of the Faculty Senate shall approve changes to the present regulations.
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