Food and Nutritional Science Society, SS, HKUSU, Session 2012-2013
Annual Plan
Contents Terminology
P.2
Introduction of the Cabinet 1. Name of the cabinet
P.2
2. Meaning of the cabinet name 3. Aims of the cabinet
P.2 P.3
4. The Executive Committee
P.3
5. Introduction of the Executive Committee
P.3-6
6. Summary of the Annual Plan
P.7
Annual Functions 1. Inauguration Ceremony 2. Class Photo Taking 3. 1st Welfare Week
P.8-10 P.11 P.12-13
4. Masquerade
P.14-15
5. Firm Visit
P.16
6. Mentorship Program
P.17-18
7. Annual Dinner 8. Registration Day
P.19-20 P.21
9. O-Day & O-Camp
P.22-26
10. Commencement Dinner
P.27-28
nd
11. 2 Welfare Week 12. Career Talk
P.29-30 P.31-33
Estimated Financial Budget for Session 2012-2013
P.34-42
1
Terminology In this booklet, “Society” shall mean Food and Nutritional Science Society, SS, HKUSU; “Union” shall mean The Hong Kong University Students’ Union; “School” shall mean School of Biological Sciences of the University of Hong Kong; “Members” shall mean all Full Members, Associate Members, or Honorary Members of Food and Nutritional Science Society, SS, HKUSU; “General Meetings” shall include any Annual General Meeting and Extraordinary General Meeting; “Executive Committee” shall mean Executive Committee of the Society.
Introduction of the Cabinet Name of the cabinet The name of the cabinet is Hestia.
Meaning of the cabinet name “Hestia” was the virgin-goddess of the hearth and the home in Ancient Greek religion. She provided light, warmth, and the means of cooking food. Our aims match Hestia’s attitudes, being neighborly and open to suggestions. We will bring Members joyfulness and unity condensing in one big family in the coming eventful year. The warmth and brightness will be the Members’ guide. In a series of healthy and delightful events, we hope to immerse Members into a simply-happy community which gives them support and power in facing different challenges.
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Aims of the cabinet - To serve as the official representative body of Members - To establish the connection and friendship between 3-year and 4-year curriculum year one Members - To provide general welfare for Members - To organize activities to strengthen the bonding among Members - To relate Food and Nutritional Science to daily life and occupations - To facilitate communication between Members and the School
Introduction of the Executive Committee of Food and Nutritional Science Society, SS, HKUSU, Session 2012-2013 Chairperson Internal Vice-Chairperson External Vice-Chairperson General Secretary Financial Secretary Social & Sports Secretary Academic Secretary Welfare Secretary Two Publication & Publicity Secretaries
CHAN Tung Ho (陳東浩) WONG Tik On (黃廸安) FUNG Sze Nga (馮詩雅) LEE Suet Yi (李雪兒) CHAN Hon Kiu (陳漢翹) LEUNG Hoi Lam (梁凱琳) LAM Pui Yee Esther (林珮怡) FUNG Ying Ying (馮盈盈) CHEUNG Wing Shan (張詠姍) KOO Chun Yin(古俊彥)
BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1 BSc Year 1
Chairperson Name: CHAN Tung Ho Curriculum: BSc (3) Year 1 (Food and Nutritional Science) Aims: - To demonstrate leadership skills among the Executive Committee - To represent the Executive Committee 3
Internal Vice-Chairperson Name: WONG Tik On Curriculum: BSc (4) Year 1 (Food and Nutritional Science) Aims: - To assist the Executive Committee in all duties and ensure all objectives are done on time - To maintain a harmonic atmosphere among the Executive Committee to facilitate discussion - To ensure the opinions from Members are reflected and replied with a satisfactory answer
External Vice-Chairperson Name: FUNG Sze Nga Curriculum: BSc (3) Year 1 (Food and Nutritional Science) Aims: - To assist the maintenance of the Society and Members’ benefit - To monitor the activities of other academic societies - To act as a communication platform between the Society and other academic societies
General Secretary Name: LEE Suet Yi Curriculum: BSc (3) Year 1 (Food and Nutritional Science) Aims: - To look into details in documents and activities - To ensure events run smoothly and according to schedule
4
Financial Secretary Name: CHAN Hon Kiu Curriculum: BSc (4) Year 1 (Food and Nutritional Science) Aims: - To ensure all the financial affairs be recorded clearly - To maintain the wise use of resources
Social & Sports Secretary Name: LEUNG Hoi Lam Curriculum: BSc (3) Year 1 (Food and Nutritional Science) Aims: - To enhance the bonding between Members through organizing sport and social activities - To raise Members’ interest in sport activities
Academic Secretary Name: LAM Pui Yee Esther Curriculum: BSc (4) Year 1 (Food and Nutritional Science) Aims: - To assist Members in overcoming difficulties encountered when studying Food and Nutritional Science - To provide information about the prospect after graduation - To raise the interests of Members towards Food and Nutritional Science
5
Welfare Secretary Name: FUNG Ying Ying Curriculum: BSc (4) Year 1 (Food and Nutritional Science) Aims: - To uphold and advance the general welfare of Members - To cultivate the sense of belonging and pride among Members to the Society
Publication & Publicity Secretary Name: CHEUNG Wing Shan Curriculum: BSc (3) Year 1 (Food and Nutritional Science) Aims: - To attract Members to join various functions organized by the Society - To enhance the sense of belonging among Members by producing Society products
Publication & Publicity Secretary Name: KOO Chun Yin Curriculum: BSc (3) Year 1 (Food and Nutritional Science) Aims: - To let Members keep abreast with the Society’s activities - To increase the transparency of the Society
6
Summary of the Annual Plan Date January 2013 February 2013 March 2013
June 2013 August 2013 September 2013 October 2013
Functions - Inauguration Ceremony - Class Photo Taking - 1st Welfare Week - Masquerade - Firm Visit - Mentorship Program - Annual Dinner - Registration Day - O-Day & O-Camp - Commencement Dinner - 2nd Welfare Week - Career Talk
7
Annual Functions 1. Inauguration Ceremony Inauguration ceremony is a ceremony which makes an official announcement of the new cabinet and provides a platform for the new Executive Committee to interact with external parties. Aims: - To initiate interaction between the Society and other parties - To present the new Executive Committee Date Time Venue Parties involved
Expected number of participants Dress code Human resources Person-in-charge Vice Person-in-charge
31 January 2013 (Thursday) 19:00-21:30 MB G07 - External bodies - Honorary President and Vice Presidents - Honorary Auditor - Representatives of other societies - Former Executive Committee of the Society - Members 95 Formal 20 helpers FUNG Sze Nga WONG Tik On
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Rundown: Time 17:00-19:00 19:00-19:40 19:40-19:45 19:45-20:15 20:15-20:20 20:20-20:25 20:25-20:30 20:30-20:35 20:35-21:20 21:20-21:30 21:30-22:00
Items - Setting up - Reception and refreshment - A short video showcase - Welcoming speech by MC - Speech by guests - Speech by former Chairperson of the Society - Handover Ceremony - Introduction of new Executive Committee - Speech by new Chairperson of the Society - Presentation of the souvenirs - Refreshment - Dismissal - Tidying up
9
Working Schedule: 2012 Time Late November
Early December Late December 2013 Time Early January
21-25 January
30 January Early February
Items - Confirmation of duties of the Executive Committee - Invitation of guests - Seeking sponsorship by sending e-mails - Designing and printing name cards - Booking of venue, banner sites and poster sites - Seeking helpers - Designing souvenirs, invitation cards, posters and banners
Items - Preparation of the proposal - Seeking sponsorship from shops - Confirmation of guests - Printing and sending invitation cards - Ordering souvenirs - Designing and printing ceremony leaflets - Printing banners and posters - Promotion of the event - Production of the video - Preparation of corsage bouquets and name tags - Confirmation of the duties of helpers - Booking of equipment - Contacting helpers - Ordering refreshment - Finalizing MC’s script - Confirmation of the sitting plan - Preparation of the guest book - Rehearsal and finalizing the rundown - Sending thank-you letters to guests and sponsors - Evaluation of the event
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2. Class Photo Taking Class photo taking is a traditional event that teaching staff of Food and Nutritional Science and all Members are gathered to take a photo shoot. Aims: - To serve as a collective memory - To provide an occasion for reunion Date Time Venue Target
Dress code Human resources Person-in-charge Vice Person-in-charge Rundown: Time 12:15-12:30 12:30-13:00 13:00-13:05 13:05-13:15 Working Schedule: 2013 Time Late January
Early February Mid February
06 February 2013 (Wednesday) 12:30-13:00 Sun Yat-Sen Steps - Honorary President - Honorary Vice-Presidents - Honorary Auditor - Teaching staff of Food and Nutritional Science - Members Society T-shirt 4 helpers FUNG Ying Ying LEUNG Hoi Lam
Items - Setting up - Assembling Members and teaching staff - Photo taking - Dismissal - Tidying up
Items - Sending invitations - Promotion of the event - Booking of equipment - Recruitment of helpers - Confirmation of helpers - Evaluation of the event
11
3. 1st Welfare Week During this five-day event, a counter will be set up to distribute free welfare packs to Members. A wide range of Society products will also be sold at the counter. Aims: - To provide general welfare for Members - To recruit new Members - To promote upcoming events Date Time Venue Target Human resources Person-in-charge Vice Person-in-charge Welfare pack
18-22 February 2013 (Monday to Friday) 11:00-17:00 Run Run Shaw Podium Members and non-members 5 helpers FUNG Ying Ying LEE Suet Yi 1 Society non-woven bag with - 2 class photos - 1 Society memo pad - 50 Society paper (New) - 1 pack of Holick or Ovaltine powder
Items sold at the counter: Items
Price for Members ($)
Society T-shirt Society non-woven bag Society file (Old) Society memo pad Society paper (New, A4, 100pcs) Hot Horlick Hot Ovaltine Rundown:
40.00 6.00 3.00 1.00 8.00 3.00 3.00
Time 10:30-11:00
Items - Setting up - Preparation of materials - Distribution of welfare packs - Sale of Society products and hot drinks - Tidying up
11:00-17:00 17:00-17:30
Price for non-members ($) / 8.00 7.00 2.00 12.00 5.00 5.00
12
Working Schedule: 2012 Time Late November Mid December
2013 Time Early January Mid January Late January Early February 17 February Late February
Items - Booking of counter, tables, chairs, poster sites and display boards - Booking of equipment - Designing Society products - Preparation of publication works
Items - Ordering Society products - Seeking sponsorship - Promotion of the event - Preparation of welfare packs - Inspection on all items to be distributed or sold - Evaluation of the event
13
4. Masquerade Masquerade is a ball which participants are required to wear a mask. The masquerade also will consist of different performance. Aims: - To provide a platform for Members to widen their social networks - To provide entertainment and relaxation for Members Date Time Venue Target Expected number of participants Dress code Human Resource Admission fee Person-in-charge Vice Person-in-charge Rundown: Time 19:00-19:20
19:20-19:40 19:50-20:20 20:30-20:50 20:50-21:20 21:20-21:40 21:40-22:10 22:10-22:15 22:15-22:20 22:20-22:35 22:35-22:40 22:40-23:00 23:00-23:30
08 March 2013 (Friday) 19:00-23:00 Cym303 Members and non-members 30 boys and 30 girls Cocktail 8 helpers $40.00 (Members) $50.00 (non-members and walk in participants) LEUNG Hoi Lam CHEUNG Wing Shan
Items - Distribution of masks to participants - Determination of the partner by picking a number from a box randomly by participants - Welcoming speech by MCs - Ice breaking games - Dancing tutorial - Slow dance with partner - Performance (Dancing) - Dancing section 1 (Allow to change partners) - Performance (Singing) - Dancing section 2 (Allow to change partners) - Finding the original partners - Taking off the masks - Dancing all together - Photo taking - Dismissal - Tidying up 14
Working Schedule: 2012 Time December
2013 Time January
Early February Mid February
Late February
Early March 07 March
Late March
Items - Booking of venue and poster sites - Contacting performers for Masquerade
Items - Brainstorming the design of the stage - Preparation of publication works - Confirmation the food supply and drinks for Masquerade - Borrowing audio set-up - Ordering masks - Confirmation of the performance in Masquerade - Promotion of the event in Welfare week and enrollment - Selection of songs for dancing - Recruitment of helpers - Designing of ice-breaking games - Briefing session for helpers - Designing the light effect of the event - Confirmation of helpers - Rehearsal - Decoration of the stage - Reminder for the participants and helpers - Setting up the audio equipment - Evaluation of the event
15
5. Firm Visit Firm visit is an event which the Society will bring Members to visit a local food firm. Aims: - To allow Members understand the working condition and duty of working in food industry - To offer Members a chance to reach a factory of some local food brands in Hong Kong Date Firms
Target Expected number of participants Admission fee Person-in-charge Vice Person-in-charge Rundown: Time 13:00-13:30 13:45-16:30 16:30-17:00
Mid March 2013 - Amoy Food(淘大食品) or - Vitasoy (維他奶) or - Lee Kum Kee(李錦記) or - Swire Coca-Cola HK Ltd.(太古可口可樂香港有限公司) Members Depending on the number offered by the firm $10.00 (Deposit) LEUNG Hoi Lam LEE Suet Yi
Items - Gathering participants at the nearest MTR station - Visiting the firm - Sharing among participants after firm visit - Photo taking
Working Schedule: 2012 Time Late October –November 2013 Time Early January Mid January Mid February Late February Late March
Items - Contacting the firm
Items - Confirmation of the firm - Preparation of publication works - Promotion of the event - Booking of the poster sites - Promotion of the event in welfare week - Enrollment of participants - Confirmation of participants and details with the firm - Evaluation of the event 16
6. Mentorship Program Through sharing by graduates of Food and Nutritional Science, mentees will have a glimpse at the prospect after studying this program. Mentees will be encouraged to share their difficulties in studying Food and Nutritional Science with their mentors. Aims: - To let mentees understand the difficulties they may face in employment or studying after graduation - To allow mentees prepare themselves well while studying - To provide a platform for mentees to gain advice from mentors Date Time Venue Target Expected number of mentees Expected number of mentors Admission fee Person-in-charge Vice Person-in-charge Rundown: Time 16:30-18:00 18:00-18:30 18:30-18:45 18:45-18:50 18:50-19:50 19:50-20:00 20:00-21:30
29 March 2013 18:30-20:00 CYM 105 Members (Priority will be given to year 2 or year 3 Members) 40 10 S10.00 (Deposit) LAM Pui Yee Esther CHAN Hon Kiu
Items - Setting up - Reception - Refreshment - Gathering between mentors and mentees - Opening remarks and introduction - Group discussion - Acknowledgement to mentors - Tidying up
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Working Schedule: 2012 Time Late November
2013 Time Mid January
Late January Mid February
Late February
Mid March
Early April
Items - Invitation of mentors
Items - Generation of application forms - Preparation of publication works - Booking of poster sites - Promotion of the event - Booking of venue and equipment - Confirmation of the availability of mentors - Enrollment of mentees - Promotion of the event - Ordering refreshment - Assigning participants into groups - Confirmation of availability of mentors - Reminders for mentors and mentees - Informing mentees of their mentors’ contact and mentors of their mentee’s contact - Sending thank-you letters to mentors - Evaluation the event
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7. Annual Dinner Annual dinner is a formal occasion which Members and teaching staff meet each other. Year 3 students will share their feelings about University life and graduation. It will be a moment for us to cherish and look back the days we shared. Aims: - To provide a chance for all Members and professors to gather - To farewell year 3 Members - To celebrate the end of the academic year Date Time Venue Target Parties involved
Expected number of participants Admission fee Dress code Person-in-charge Vice Person-in-charge Rundown: Time 16:30-18:00 18:00-18:30 18:30-18:35 18:35-19:30 19:30-19:55 19:55- 20:00 20:00 -21:00
21:00-21:05 21:05-21:20
08 June 2013 (Saturday) 18:00-21:00 Joseph's at Graduate House, Level P3, Graduate House Members - Honorary President - Honorary Vice-Presidents - Honorary Auditor - Teaching staff 50 $150.00 Formal CHAN Hon Kiu CHEUNG Wing Shan
Items - Setting up - Reception - Welcoming speech - Dinner - Video and photographs showcase - Speech by representative of year 3 students - Speech by professors - Presentation of souvenirs to the guests - Singing performance - Lucky draw - Photo taking - Dismissal - Tidying up 19
Working Schedule: 2013 Time Early March Mid March Late March Early April Mid April Late April
Early May Late May Early June Mid June
Items - Booking of venue and counter - Booking of poster sites - Designing and printing posters - Sending emails to the Members - Invitation of guests and singers - Seeking sponsorship - Preparation of souvenirs and prizes for lucky draw - Promotion of the event - Enrollment of participants - Invitation of year 3 students and professor representatives - Selection of photos for slide show - Production of video - Collection of annual dinner fee - Generation of the list of participants - Designing and printing leaflets - Evaluation of the event
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8. Registration Day Registration day is an event, which a booth is set up by the Society to introduce Food and Nutritional Science to freshmen of Science Faculty. The enrollment of the orientation series will also be done on that day. Aims: - To introduce and promote Food and Nutrition Science for freshmen - To recruit new Members for the Society - To invite freshmen to join the orientation series of the Society Date Target Person-in-charge Vice Person-in-charge Freshmen pack
Mid August 2013 All freshmen of Faculty of Science KOO Chun Yin WONG Tik On - 10 pieces of Society paper (Old) - 1 Society file - 1 Society memo pad - 1 Freshmen handbook - 1 Reminder leaflet (O-series participants only)
Working Schedule: 2013 Time Mid June Late June Early July Late August
Items - Designing freshmen handbooks and reminder leaflets - Attending the briefing session held by Science Society, HKUSU - Printing freshmen handbooks and reminder leaflets - Attending the briefing session held by the Student Union - Evaluation of the event
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9. Orientation Series A: Food and Nutritional Science Orientation Day (O-day) Food and Nutritional Science Orientation Day is a one-day orientation program before the orientation camp for freshmen. Every group will participate in different mass games and campus orienteering. Aims: - To serve as an ice-breaking session between freshmen and current students - To acquaint freshmen with Food and Nutritional Science and the Society - To let freshmen familiarize with the University campus Date Time Venue Target Expected number of participants Human Resources Person-in-charge Vice Person-in-charge Rundown: Time 13:00-14:00 14:00-14:15 14:15-14:30 14:30-16:00 16:00-20:30 20:30-21:00 21:00-21:05 21:05-21:30
Mid to late August, 2013 14:00-21:00 - CYM105 - HKU campus Freshmen 52 - 4 Organizing Committee (OCs) - 8 group leaders WONG Tik On FUNG Sze Nga
Items - Setting up - Taking a roll call - Introduction - Ice-breaking games - Cheer practice - Campus orienteering - Announcement of championship - Briefing for the orientation camp - Dismissal - Tidying up
22
Working Schedule: 2013 Time Mid February Late February Early March Early April Early June
Early July
Late July August
Early September
Items - Booking of poster sites - Preparation of publication works - Recruitment of OCs and group leaders - Organizing tea gatherings for OCs and group leaders - Designing activities and tasks in Campus Orienteering - Booking of venue - Rehearsal and finalizing the rundown - Briefing sessions for OCs and group leaders - Cheer practice for OCs and group leaders cheers - Preparation of materials - Promotion of the event - Enrollment and confirmation of participants - Assigning freshmen into groups - Evaluation of the event
23
B. Food and Nutritional Science Orientation Camp (O-camp) Food and Nutritional Science orientation camp is a three-day camp for freshmen. The four groups of freshmen will participate in various mass games and tasks together. Aims: - To let freshmen be prepared for University life - To strengthen bonding among freshmen and current students Date Duration Venue Target Expected number of participants Admission fee Human Resources Person-in-charge Vice Person-in-charge
Mid to late August, 2013 (After Orientation Day) 3 days 2 nights Lions-YMCA Junk Bay Youth Camp Freshmen 52 freshmen $350.00 (Freshmen) $340.00 (OCs and group leaders) - 4 OCs - 8 group leaders WONG Tik On FUNG Sze Nga
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Rundown: Day 1 Time 10:30-11:00 11:00-11:30 11:30-12:00 12:00-17:00 17:00-18:00 18:00-19:00 19:00-21:00 21:00-23:00 23:00-00:00 Day 2 Time 00:00-01:00 01:00-07:00 07:00-08:00 08:00-09:00 09:00-09:30 09:30-11:30 11:30-12:00 1200-13:30 13:30-15:30 15:30-17:00 17:00-18:00 18:00-19:00 19:00-19:30 19:30-20:15 20:15-21:00 21:00-00:00
Items - Setting up - Taking a roll call - Photo taking - Hong Kong Orienteering - Check in - Dinner - Setting up for detective game - Detective game - Tidying up - Having bath - 房 games
Items - 房 games (continue) - Rest - Morning call - Breakfast - Setting up for water fight - Changing clothes - Water fight - Tidying up - Changing clothes - Lunch - Setting up for mass games - Mass games - Setting up for sociology game - Sociology game - Cheer practice - Dinner - Setting up for camp fire - Rest - Camp fire - Preparing for Food 班第一次 (Transition) - Food 班第一次
25
Day 3 Time 00:00-04:00 04:00-08:00 08:00-09:00 09:00-10:00 10:00-10:15 10:15-10:30 10:30-12:00 Working Schedule: 2012 Time Mid November 2013 Time Mid January Mid February Late February Early March Early April Late May Early June Early July
Mid July August
Early September
Items - Food 班第一次 (continue) - Rest - Tidying up - Packing bags - Group sharing - Photo taking - Dismissal - Tidying up
Items - Collection of information of different campsites
Items - Application for the campsite - Booking of poster sites - Preparation of publication works - Recruitment of OCs and group leaders - Tea gathering for OCs and group leaders - Preparation of publication works - Seeking sponsorship - Deciding activities and tasks - Designing O-Camp booklets and camp T-shirts - Rehearsal and finalizing the rundown - Briefing sessions and cheer practice for OCs and group leaders - Preparation of contingency plan for adverse weather conditions - Invitation of current students and alumni for Food 班第一次 - Ordering camp T-shirts - Preparation of materials - Pre-O-Camp - Promotion of the event - Enrollment and confirmation of participants - Printing O-Camp booklets - Planning for logistics - Contacting participants and assigning them into groups - Sending thank-you letters to sponsors - Evaluation of the event 26
10. Commencement Dinner The commencement dinner is an event which celebrates the commencement of the first semester. Members will wish each other good academic results. Aims: - To celebrate the commence of the first semester - To bless Members to achieve a high academic result - To introduce superpass traditions to freshmen - To provide a platform for Members for re-union Date Time Venue Target Expected number of participants Admission fee Person-in-charge Vice Person-in-charge Rundown: Time 17:00-17:30 17:30-18:00 18:00-19:00 19:00-19:30 19:30-20:00 20:00-22:00 22:00-22:05 22:05-22:30
The first or second Friday after the commencement of the semester 17:30-22:00 CYM 105 Members 80 $40.00 WONG Tik On KOO Chun Yin
Items - Setting up - Reception - Briefing - Designing superpass fai-chun - Eating a superpass roasted pig - Photo taking - Distribution of superpass red packets - Tidying up - Dinner - Dismissal - Tidying up
27
Working Schedule: 2013 Time Late June Late August Early September
Late September
Items - Booking of venue and poster sites - Preparation of publication works - Promotion of the event - Ordering materials - Confirmation of the number of participants - Ordering the roasted pig - Ordering food from Pizza Box - Evaluation of the event
28
11. 2nd Welfare Week The second welfare week is similar to the first welfare week. This welfare week will be held in summer. As this event will be held in the orientation period, it will also provide a second chance for the enrollment of any potential members. Aim: - To provide general welfare for Members - To recruit new Members Date Time Venue Target Human Resources Person-in-charge Vice Person-in-charge Welfare pack
23-27 September 2013 (Monday to Friday) 11:00-17:00 Run Run Shaw Podium Members and non-members 5 helpers FUNG Ying Ying LEE Suet Yi - 1 Society file (Old) - 10 Society paper (Old) - 1 Society ball pen - 1 cold lemonade
Items sold at the counter: Items
Price for Members ($)
Society T-shirt Society hoodie Society non-woven bag Society file (Old) Society memo pad Society paper (New, A4, 100pcs) Society ball pen Cold lemonade
40.00 115.00 6.00 3.00 1.00 8.00
Price for non-members ($) / / 8.00 7.00 2.00 12.00
3.00 2.00
5.00 4.00
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Rundown: Time 10:30-11:00 11:00-17:00 17:00-17:30 Working Schedule: 2013 Time Late June Early July
August Early September Mid September 22 September Late October
Items - Setting up - Preparation of materials - Distribution of welfare packs to Members - Sale of Society products and cold lemonade - Tidying up
Items - Booking of counter, tables, chairs, poster sites and display boards - Booking of equipment - Designing Society products - Preparation of publication works - Ordering Society products - Seeking Sponsorship - Promotion of the event - Preparation of welfare packs - Inspection on welfare packs prepared and items to be sold - Distribution of hoodies - Evaluation of the event
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12. Career Talk Career talk is a talk delivered by guest speakers about the future prospect after graduation. Aims: - To help participants understand the career aspects upon graduation of this degree - To inspire them how to pursue that career after graduation Date Time Venue Target Guest speakers Number of guest speakers Expected number of participants Admission fee Person-in-charge Vice Person-in-charge Rundown:
11 October 2013 (Friday) 19:00-21:00 CYPP1 Members and non-members (priority given to members) Representatives from different areas 3 100
Time 17:00-18:30 18:30-19:00 19:00-19:05 19:05-19:35 19:35-19:40 19:40-20:10 20:10-20:15 20:15-20:45 20:45-20:55 20:55-21:00 21:00 21:00-22:00
Items - Setting up - Reception - Welcoming speech and introduction - Presentation of the 1st guest speaker - Q & A session - Presentation of the 2nd guest speaker - Q & A session - Presentation of the 3rd guest speaker - Q & A session - Presentation of souvenirs to guest speakers - Dismissal - Tidying up
$10.00 (Deposit) LAM Pui Yee Esther LEE Suet Yi
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Working Schedule: 2012 Time Late November
2013 Time Early June
Early September Mid September Late September Mid October
Items - Informing our Honorary President of this event - Invitation of guest speakers
Items - Booking of poster sites and venue - Preparation of publication works - Preparation of souvenirs - Confirmation of the availability of lecturers - Promotion of the event - Enrollment of participants - Booking of equipment - Reminders for lecturers - Sending thank-you letters to lecturers - Evaluation of the event
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Prepared by,
Miss Lee Suet Yi General Secretary Food and Nutritional Science Society, SS, HKUSU Session 2012-2013
Approved by,
Mr Chan Tung Ho Chairperson Food and Nutritional Science Society, SS, HKUSU Session 2012-2013
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Estimated Financial Budget for Session 2012-2013 Summary Sub Total HK$
Total HK$
Income Membership fee
9600.00
9600.00
Less Expenditure Inauguration Ceremony Class Photo Taking 1st Welfare Week Masquerade Firm Visit Mentorship Program Annual Dinner Registration day Commencement Dinner 2nd Welfare week Career Talk Deficit
2331.80 576.00 3796.30 35.00 10.80 510.80 2305.30 639.60 36.80 1668.40 794.50 (12705.30) (3105.30)
Membership fee Quantity Unit Price Units HK$ Income Year 1 (2013-2014) Surplus
80
120.00
Sub Total HK$
Total HK$ 9600.00 9600.00
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Inauguration Ceremony
Quantity Unit Price Units HK$ Expenditure Banner Poster (A3, coloured) Souvenir (Mini-sized jam) Souvenir (Cruet) Guest book Ceremony leaflet (A5, 4 pages, coloured, double-sided) Invitation card Refreshment Disposable cutlery Decoration material Venue (1 hour) Deficit
Sub Total HK$
Total HK$
2 6 95 9 1
80.00 1.80 5.00 14.00 30.00
160.00 10.80 475.00 126.00 30.00
95
4.00
380.00
40 5
2.50 400.00 60.00 50.00 108.00
100.00 400.00 60.00 50.00 540.00 (2331.80)
Class Photo Taking Quantity Unit Price Units HK$ Expenditure Photos Deficit
640
0.90
Sub Total HK$
Total HK$ 576.00 (576.00)
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1st Welfare Week Quantity Unit Price Units HK$ Income For Members: Society T-shirt (new) Society file (Old) Society paper (A4, 100pcs) Memo pad Society non-woven bag Hot Horlick Hot Ovaltine For non-members: Society file (Old) Society paper (A4, 100pcs) Memo pad Society non-woven bag Hot Horlick Hot Ovaltine Less Expenditure Society T-shirt (new) Society paper (A4, 100pcs) Society non-woven bag Horlick (850g) Ovaltine (800g) Paper cup (10'SX12) Poster (A3, coloured) Deficit
Sub Total HK$
60 10 30 5 20 20 20
40.00 3.00 8.00 1.00 6.00 3.00 3.00
2400.00 30.00 240.00 5.00 120.00 60.00 60.00
20 15 10 30 30 30
7.00 12.00 2.00 8.00 5.00 5.00
140.00 180.00 20.00 240.00 150.00 150.00
60 200 350 4 4 3 12
42.00 10.00 6.50 60.00 70.00 84.90 1.80
2520.00 2000.00 2275.00 240.00 280.00 254.70 21.60
Total HK$
3795.00
(7591.30) (3796.30)
36
Masquerade Quantity Unit Price Units HK$ Income For Members: Admission fee For non-members: Admission fee Less Expenditure Masks Green Tea (1.5L) Juice (2L) Mini fruity egg tart (24pcs) Cheese Baguette Stick (20pcs) Cake (Maxim) Plastic cup (20pcs) Paper dish (25pcs) Ice-breaking game material Decoration material Poster (A3, coloured) Deficit
Sub Total HK$
50
40.00
2000.00
10
50.00
500.00
80 8 6 3 4 60 9 7 6
5.00 14.90 22.00 188.00 98.00 7.00 18.00 15.00 30.00 200.00 1.80
400.00 119.20 132.00 564.00 392.00 420.00 162.00 105.00 30.00 200.00 10.80
Quantity Unit Price Units HK$
Sub Total HK$
Total HK$
2500.00
(2535.00) (35.00)
Firm Visit
Expenditure Poster (A3, coloured) Deficit
6
1.80
Total HK$ 10.80 (10.80)
Mentorship Program Quantity Unit Price Units HK$ Expenditure Refreshment Posters (A3, coloured) Deficit
6
500.00 1.80
Sub Total HK$
Total HK$ 500.00 10.80 (510.80) 37
Annual Dinner Quantity Unit Price Units HK$ Income Admission fee (excluding guests) Less Expenditure Food and drink Prize for lucky draw Bingo sheet for lucky draw (A4, 2 pages, black & white) Souvenir Leaflet (A5, 1 page, coloured, singled-sided) Poster (A3, coloured) Deficit
Sub Total HK$
60
150.00
70 -
148.00 200.00
10360.00 200.00
35
0.30
10.50
70 16 6
10.00 1.50 1.80
Total HK$ 9000.00
700.00 24.00 10.80 (11305.30) (2305.30)
Registration Day
Quantity Unit Price Units HK$ Expenditure Freshmen handbook (A5, 15 pages, coloured, double-sided) Poster (A3, coloured) Reminders note (A5, single-sided, black & white) Deficit
Sub Total HK$
Total HK$
80
7.50
600.00
12
1.80
21.60
60
0.30
18.00 (639.60)
38
O-Camp & O-Day
Quantity Unit Price Units HK$ Income Enrollment fee of freshmen Enrollment fee of OCs (including Exco) and group leaders Less Expenditure Poster (A3, coloured) Orientation Day (O-Day): Equipment for games Orientation Camp (O-Camp): Camp fee (14 people room, 2 nights) Camp fee (30 people room, 2 nights) Meal fee (1 breakfast, 1 lunch, 1 dinners) O Camp T-shirt Society T-shirt O Camp booklet (A6, 15 pages, coloured cover, double-sided) Stationary Rent of truck Equipment for games: Hong Kong orienteering Printed material Detective game Printed material Other material Sociology game Printed material Water fight Balloon Deficit
Sub Total HK$
52
350.00
18200.00
22
340.00
7480.00
6
1.80
10.80
-
100.00
100.00
4 1 74 74 64
1680.00 3600.00 114.00 40.00 40.00
6720.00 3600.00 8436.00 2960.00 2560.00
74
5.00
370.00
2
120.00 200.00
120.00 400.00
-
30.00
30.00
-
30.00 30.00
30.00 30.00
-
30.00
30.00
20
7.00
Total HK$
25680.00
140.00 (25536.80) (143.20)
39
Commencement Dinner Quantity Units Income Admission fee Less Expenditure Roasted pig Food (Pizza Box) Red paper for Superpass Fai-Chun Calligraphy ink Red packet money Poster (A3, coloured, single-sided) Deficit
Unit Price Sub Total HK$ HK$
80
40.00
1 6 80 6
500.00 2500.00 50.00 12.00 1.30 1.80
Total HK$ 3200.00
500.00 2500.00 50.00 72.00 104.00 10.80
(3236.80) (36.80)
40
2nd Welfare Week Quantity Units Income For Members: Society T-shirt Society hoody Society ball pen Society file (Old) Society paper (A4, 100pcs) Memo pad Cold Lemonade For non-members: Society ball pen Society file (Old) Society paper (A4, 100pcs) Memo pad Cold Lemonade Less Expenditure Society hoody Society ball pen Lemonade (6L) Paper cup (10'SX12) Poster (A3, coloured) Deficit
Unit Price Sub Total HK$ HK$
5 80 10 30 30 5 20
40.00 115.00 3.00 3.00 8.00 1.00 2.00
200.00 9200.00 30.00 90.00 240.00 5.00 40.00
10 20 15 10 20
5.00 7.00 12.00 2.00 4.00
50.00 140.00 180.00 20.00 80.00
80 400 12 2 12
121.00 3.50 56.00 84.90 1.80
Total HK$
10275.00
9680.00 1400.00 672.00 169.80 21.60 (11943.40) (1668.40)
Career Talk
Quantity Unit Price Units HK$ Expenditure Water (750ml) Talk's summary (A4, 10 pages, black & white, double-sided) Souvenir Poster (A3, coloured) Deficit
Sub Total HK$
Total HK$
3
2.90
8.70
110
2.50
275.00
5 6
100.00 1.80
500.00 10.80 (794.50) 41
Prepared by,
Mr Chan Hon Kiu Financial Secretary Food and Nutritional Science Society, SS, HKUSU Session 2012-2013
Approved by,
Mr Chan Tung Ho Chairperson Food and Nutritional Science Society, SS, HKUSU Session 2012-2013
42
