Form
8718
User Fee for Exempt Organization Determination Letter Request
(Rev. August 2005)
©
For IRS Use Only
Attach this form to determination letter application. (Form 8718 is NOT a determination letter application.)
Department of the Treasury Internal Revenue Service
OMB No. 1545-1798 Control number
Amount paid User fee screener 2 Employer Identification Number
1 Name of organization
Second Generation Motorcycle Association 13-13751622 Caution: Do not attach Form 8718 to an application for a pension plan determination letter. Use Form 8717 instead. 3 Type of request
a
Initial request for a determination letter for: ● An exempt organization that has had annual gross receipts averaging not more than $10,000 during the preceding 4 years, or ● A new organization that anticipates gross receipts averaging not more than $10,000 during its first 4 years © Note: If you checked box 3a, you must complete the Certification below.
Fee
$150
Certification I certify that the annual gross receipts of
name of organization
have averaged (or are expected to average) not more than $10,000 during the preceding 4 (or the first 4) years of operation. Signature b ✔
c
©
Title
©
Initial request for a determination letter for: ● An exempt organization that has had annual gross receipts averaging more than $10,000 during the preceding 4 years or © ● A new organization that anticipates gross receipts averaging more than $10,000 during its first 4 years © Group exemption letters
Instructions
Where To File
The law requires payment of a user fee with each application for a determination letter. The user fees are listed on line 3 above. For more information, see Rev. Proc. 2005-8, 2005-1, I.R.B. 243, or latest annual update.
Send the determination letter application and Form 8718 to: Internal Revenue Service P.O. Box 192 Covington, KY 41012-0192 If you are using express mail or a delivery service, send the application and Form 8718 to: Internal Revenue Service 201 West Rivercenter Blvd. Attn: Extracting Stop 312 Covington, KY 41011 Paperwork Reduction Act Notice. We ask for the information on this form to carry out the Internal Revenue laws of the United States. If you want your organization to be recognized as tax-exempt by the IRS, you are required to give us this information. We need it to determine whether the organization meets the legal requirements for tax-exempt status.
You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. The rules governing the confidentiality of Form 8718 are covered in section 6104. The time needed to complete and file this form will vary depending on individual circumstances. The estimated average time is 5 minutes. If you have comments concerning the accuracy of this time estimate or suggestions for making this form simpler, we would be happy to hear from you. You can write to the Internal Revenue Service, Tax Products Coordinating Committee, SE:W:CAR:MP:T:T:SP, 1111 Constitution Ave. NW, IR-6406, Washington, DC 20224. Do not send this form to this address. Instead, see Where To File above.
Attach Check or Money Order Here
Check the box or boxes on line 3 for the type of application you are submitting. If you check box 3a, you must complete and sign the certification statement that appears under line 3a. Attach to Form 8718 a check or money order payable to the “United States Treasury” for the full amount of the user fee. If you do not include the full amount, your application will be returned. Attach Form 8718 to your determination letter application. Generally, the user fee will be refunded only if the Internal Revenue Service declines to issue a determination.
$500 $500
Cat. No. 64728Z
Form
8718
(Rev. 8-2005)
Department of the Treasury Internal Revenue Service
Application for Recognition of Exemption Under Section 501(a)* *For organizations described in sections: 501(c)(2), (4), (5), (6), (7), (8), (9), (10), (12), (13), (15), (17), (19), and (25) of the Internal Revenue Code
Note: For the addresses for filing For m 1024, see Form 8718, User Fee for Exempt Organization Determination Letter Request. For obtaining an Employer Identification Number (EIN), see Form SS-4, Application for Employer Identification Number.
Note: Organizations described in section 501(c)(3) must use application Form 1023.
Contents: Form 1024 Instructions
Package 1024 (Rev. September 1998) Cat. No. 47201P
Department of the Treasury Internal Revenue Service
Instructions for Form 1024 (Rev. September 1998) Application for Recognition of Exemption Under Section 501(a) Note: Keep a copy of the completed Form 1024 in the organization’s permanent records.
General Instructions Section references are to the Internal Revenue Code unless otherwise noted. User fee.—Submit with the Form 1024 application for a determination letter, a Form 8718, User Fee for Exempt Organization Determination Letter Request, and the user fee called for in the Form 8718. You may obtain Form 8718, and additional forms and publications, through your local IRS office or by calling 1-800-829-3676 (1-800-TAX-FORM). User fees are subject to change on an annual basis. Therefore, be sure that you use the most current Form 8718. Helpful information.—For additional information, see: ● Pub. 557, Tax-Exempt Status for Your Organization ● Pub. 598, Tax on Unrelated Business Income of Exempt Organizations ● Pub. 578, Tax Information for Private Foundations and Foundation Managers ● Internet site: www.irs.ustreas.gov/bus_info/eo/
Purpose of Form Form 1024 is used by most types of organizations to apply for recognition of exemption under section 501(a). See Part I of the application. Even if these organizations are not required to file Form 1024 to be tax-exempt, they may wish to file Form 1024 to receive a determination letter of IRS recognition of their section 501(c) status in order to obtain certain incidental benefits such as: ● Public recognition of tax-exempt status ● Exemption from certain state taxes ● Advance assurance to donors of deductibility of contributions (in certain cases) ● Nonprofit mailing privileges, etc. Note: Generally, Form 1024 is NOT used to apply for a group exemption letter. For information on how to apply for a group exemption letter, see Pub. 557. Note: Tax benefits for certain homeowners associations under section 528 are available to organizations that are not exempt from Federal income tax. To elect these benefits, file a properly completed and timely filed (including extensions) Form 1120-H, U.S. Income Tax Return for Homeowners Associations. DO NOT file Form 1024.
What To File Do not submit any blank schedules that do not apply to your type of organization.
Most organizations applying for exemption under section 501(a) must complete Parts I through III. Section 501(c)(9), Voluntary Employees’ Beneficiary Associations, and section 501(c)(17), Supplemental Unemployment Benefit Trusts, applicants should also complete Part IV. See Special Rule for Certain Canadian Organizations on the following page. In addition, each organization must complete the schedule indicated on page 1 of the application for the section of the Code under which it seeks recognition of exemption. (For example, a social welfare organization seeking recognition under section 501(c)(4) must complete Parts I through III and Schedule B.)
Attachments For any attachments submitted with Form 1024.— ● Show the organization’s name, address, and employer identification number (EIN). ● Identify the Part and line item number to which the attachment relates. ● Use 8-1/2 x 11 inch paper for any attachments. ● Include any court decisions, rulings, opinions, etc., that will expedite processing of the application. Generally, attachments in the form of tape recordings are not acceptable unless accompanied by a transcript.
When To File (Section 501(c)(9) or (17) Organization) An organization must file Form 1024 to be recognized as an organization described in section 501(c)(9) or 501(c)(17). Generally, if an organization files its application within 15 months after the end of the month in which it was formed, and if the IRS approves the application, the effective date of the organization’s section 501(c)(9) or (17) status will be the date it was organized. Generally, if an organization does not file its application (Form 1024) within 15 months after the end of the month in which it was formed, it will not qualify for exempt status as a section 501(c)(9) or (17) organization during the period before the date of its application. For exceptions and special rules, including automatic extensions in some cases, see Part IV of Form 1024. The date of receipt is the date of the U.S. postmark on the cover in which an exemption application is mailed or, if no postmark appears on the cover, the date the application is stamped as received by the IRS. Private delivery services.—See the instructions for your income tax return for
information on certain private delivery services designated by the IRS to meet the “timely mailing as timely filing/paying rule.” The private delivery service can tell you how to get written proof of the mailing date. Caution: Private delivery services cannot deliver items to P.O. boxes. You must use the U. S. Postal Service to mail any item to an IRS P.O. box address. See the Form 8718 for the P.O. box address as well as the express mail or a delivery service address.
Where To File File the completed Form 1024 application, and all required information, at the address shown in Form 8718. The IRS will determine the organization’s tax-exempt status and whether any annual returns must be filed.
Signature Requirements An officer, a trustee who is authorized to sign, or another person authorized by a power of attorney, must sign the Form 1024 application. Attach a power of attorney to the application. You may use Form 2848, Power of Attorney and Declaration of Representative, for this purpose.
Appeal Procedures Your organization’s application will be considered by the IRS which will either: 1. Issue a favorable determination letter; 2. Issue a proposed adverse determination letter denying the exempt status requested; or 3. Refer the case to the National Office. If we send your organization a proposed adverse determination, we will advise it of its appeal rights at that time.
Language and Currency Requirements Language requirements.—Prepare the Form 1024 and attachments in English. Provide an English translation if the organizational document or bylaws are in any other language. See the conformed copy requirements in the line 8 instructions under Part I. You may be asked to provide English translations of foreign language publications that the organization produces or distributes and that are submitted with the application. Financial requirements.—Report all financial information in U.S. dollars (specify the conversion rate used). Combine amounts from within and outside the United States and report the total for each item on the financial statements.
For example: Gross Investment Income From U.S. sources From non-U.S. sources Amount to report on income statement
$4,000 1,000 $5,000
Annual Information Return If an annual information return is due while the organization’s application for recognition of exempt status is pending with the IRS (including any appeal of a proposed adverse determination), the organization should file: Form 990, Return of Organization Exempt From Income Tax, or Form 990-EZ, Short Form Return of Organization Exempt From Income Tax, at the following address: Internal Revenue Service, Ogden Service Center, Ogden, UT 84201-0027 Indicate that an application is pending. If an organization has unrelated business income of more than $1,000, file Form 990-T, Exempt Organization Business Income Tax Return. Applicants under sections 501(c)(5), (9), and (17) should see the Form 990 (or Form 990-EZ) instructions for special provisions regarding substitutions for certain parts of that form.
Public Inspection of Form 1024 Caution: Note the discussion below for the potential effect of the Taxpayer Bill of Rights 2 (TBOR2) on these instructions. IRS responsibilities for public inspection.— If the organization’s application for section 501(c) status is approved, the following items will be open to public inspection in any District office and at the National Office of the IRS (section 6104): 1. The organization’s application and any supporting documents. 2. Any letter or other document issued by the IRS with regard to the application. Note that the following items are not available for public inspection: 1. Any information relating to a trade secret, patent, style of work, or apparatus that, if released, would adversely affect the organization, or 2. Any other information that would adversely affect the national defense. IMPORTANT: Applicants must identify this information by clearly marking it, “NOT SUBJECT TO PUBLIC INSPECTION,” and must attach a statement to explain why the organization asks that the information be withheld. If the IRS agrees, the information will be withheld. Organization’s responsibilities for public inspection.—The organization must make available a copy of its approved application and supporting documents, along with any document or letter issued by the IRS, for public inspection. These documents must be available during regular business hours at the organization’s principal office and at each of its regional or district offices having at least three paid employees. See Notice 88-120, 1988-2 C.B. 454. A penalty of $20 a day will be imposed on any person under a duty to comply with the public inspection requirements for each day a failure to comply continues.
Furnishing copies of documents under TBOR2.—The Taxpayer Bill of Rights 2 (TBOR2), enacted July 30, 1996, modified prospectively the section 6685 penalty and the rules for the public inspection of returns and exemption applications. An organization must furnish a copy of its Form 990, Form 990-EZ, or exemption application, and certain related documents, if a request is made in writing or in person. For a request made in person, the organization must make an immediate response. For a response to a written request, the organization must provide the requested copies within 30 days. The organization must furnish copies of its Forms 990, or Forms 990-EZ, for any of its 3 most recent taxable years. No charge is to be made other than charging a reasonable fee for reproduction and actual postage costs. An organization need not provide copies if: 1. The organization has made the requested documents widely available in a manner provided in Treasury regulations, or 2. The Secretary of the Treasury determined, upon application by the organization, that the organization was subject to a harassment campaign such that a waiver of the obligation to provide copies would be in the public interest. Penalty for failure to allow public inspection or provide copies.—The section 6685 penalty for willful failure to allow public inspections or provide copies is increased from the present-law level of $1,000 to $5,000 by TBOR2. Effective date of TBOR2.—These public inspection provisions governing tax-exempt organizations under TBOR2 generally apply to requests made no earlier than 60 days after the date on which the Treasury Department publishes the regulations required under the provisions. However, Congress, in the legislative history of TBOR2, indicated that organizations would comply voluntarily with the public inspection provisions prior to the issuance of such regulations.
Special Rule for Certain Canadian Organizations A religious, scientific, literary, educational, or charitable organization formed in Canada that has received a Form T2051, Notification of Registration, from Revenue Canada (Department of National Revenue, Taxation) and whose registration has not been revoked may apply for recognition of exemption as a social welfare organization under section 501(c)(4) without completing all parts of Form 1024 that would otherwise be required. Such an organization must complete only Part I and the signature portion of Form 1024. To indicate that this special rule applies, the organization should write “Registered Canadian Organization” across the top of page 1 of Form 1024. The organization must also attach a copy of its current Form T2051 and a copy of Application for Registration, Form T2050, together with all required attachments that it submitted to Revenue Canada. If any of the attachments to Form T2050 were prepared in French, an English translation must be furnished with Form 1024.
In the case of organizing documents and bylaws, see the line 8 instructions under Part I. An organization that wants recognition of exemption under section 501(c)(3) must complete Form 1023, Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code. Exemption under section 501(c)(3) is needed to establish eligibility to receive contributions that are deductible by U.S. residents to the extent provided by the U.S.– Canada tax treaty.
Specific Instructions The following instructions are keyed to the line items on the application form:
Part I. Identification of Applicant Line 1. Full name and address of organization.—Enter the organization’s name exactly as it appears in its creating documents, including amendments. If the organization will be operating under another name, show the other name in parentheses. For a foreign address, enter the information in the following order: city, province or state, and country. Follow the country’s practice in placing the postal code in the address. Do not abbreviate the country name. Line 2. Employer identification number (EIN).—All organizations must have an EIN. Enter the nine-digit EIN the IRS assigned to the organization. See Form SS-4, Application for Employer Identification Number, for information on how to obtain an EIN immediately by telephone, if the organization does not have an EIN. Enter, “applied for,” if the organization has applied for an EIN number previously. Attach a statement giving the date of the application and the office where it was filed. Do not apply for an EIN more than once. Line 3. Person to contact.—Enter the name and telephone number of the person to be contacted during business hours if more information is needed. The contact person should be an officer, director, or a person with power of attorney who is familiar with the organization’s activities and who is authorized to act on its behalf. Attach Form 2848 or other power of attorney. Line 4. Month the annual accounting period ends.—Enter the month the organization’s annual accounting period ends. The organization’s accounting period is usually the 12-month period that is the organization’s tax year. The organization’s first tax year depends on the accounting period it chooses. The first tax year could be less than 12 months. Line 5. Date incorporated or formed.—Enter the date the organization became a legal entity. For corporations this is the date that the articles of incorporation were approved by the appropriate state official. For unincorporated organizations, it is the date its constitution or articles of association were adopted. Line 6.—Indicate if the organization has ever filed Form 1023, Form 1024, or other exemption application with the IRS. Line 7.—Indicate if the organization has ever filed Federal income tax returns as a taxable organization or filed returns as an exempt organization (e.g., Forms 990, 990-EZ, 990-PF, and 990-T).
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Line 8. Type of organization and organizational documents.— Organizing instrument.—Submit a conformed copy of the organizing instrument. If the organization does not have an organizing instrument, it will not qualify for exempt status. ● A conformed copy is one that agrees with the original and all amendments to it. The conformed copy may be: ● A photocopy of the original signed and dated organizing document, OR ● A copy of the organizing document that is unsigned but is sent with a written declaration, signed by an authorized individual, that states that the copy is a complete and accurate copy of the original signed and dated document. Corporation.—In the case of a corporation, a copy of the articles of incorporation, approved and dated by an appropriate state official, is sufficient by itself. If an unsigned copy of the articles of incorporation is submitted, it must be accompanied by the written declaration discussed above. Signed or unsigned copies of the articles of incorporation must be accompanied by a declaration stating that the original copy of the articles was filed with and approved by the state. The date filed must be specified. Unincorporated association.—In the case of an unincorporated association, the conformed copy of the constitution, articles of association, or other organizing document must indicate in the document itself, or in a written declaration, that the organization was formed by the adoption of the document by two or more persons. Bylaws.—If the organization has adopted bylaws, include a current copy. The bylaws need not be signed if submitted as an attachment to the Form 1024 application. The bylaws of an organization alone are not an organizing instrument. They are merely the internal rules and regulations of the organization. Trust.—In the case of a trust, a copy of the signed and dated trust instrument must be furnished.
Part II. Activities and Operational Information Line 1.—It is important that you report all activities carried on by the organization to enable the IRS to make a proper determination of the organization’s exempt status. It is also important that you provide detailed information about the nature and purpose of each of the activities. The organization will be contacted for such information if it is not furnished. Line 2.— If it is anticipated that the organization’s principal sources of support will increase or decrease substantially in relation to the organization’s total support, attach a statement describing anticipated changes and explaining the basis for the expectation. Line 3a.—Furnish the mailing addresses of the organization’s principal officers, directors, or trustees. Do not give the address of the organization.
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Line 3b.—The annual compensation includes salary, bonus, and any other form of payment to the individual for services performed for the organization. Line 4.—If your organization’s activities were formerly performed under another name or if your organization was a part of another organization (tax-exempt or nonexempt), furnish the requested information. Otherwise, indicate “N/A.” Line 5.—Indicate your organization’s current or planned connection with any tax-exempt or nonexempt organization. Line 6.—If your organization has issued stock as a means of indicating ownership by its members or others, furnish the requested information. Otherwise, indicate “N/A.” Line 7.—If your organization is a membership organization, furnish the requested information. Otherwise, indicate “N/A.” Line 8.—If your organization should cease operations as a tax-exempt organization, explain to whom its assets will be distributed. Line 9.—Indicate if the organization distributes, or plans to distribute, any of its property or funds (such as a distribution of profits) to its shareholders or members. Line 10.—Indicate if the organization performs any services for any other organization or individual for which it is paid a fee. Line 11.—Do not include the normal salary of officers or employees. Line 12.—Answer “Yes,” if the organization either provides insurance through a third party or provides the insurance itself. Line 13.—Examples of public regulatory bodies are: HUD, HHS, Public Utilities Commission, Housing Commission, and a state insurance commission. Line 14.—Provide the specified information about leased property whether it is used for exempt functions or for other purposes. Line 15.—Provide the specified information about political expenditures whether they were made to support or to oppose particular candidates. Line 16.—This includes any printed material that may be used to publicize the organization’s activities, or as an informational item to members or potential members.
Part III. Financial Data The Statement of Revenue and Expenses must be completed for the current year and each of the 3 years immediately before it (or the years the organization has existed, if less than 4). Any applicant that has existed for less than 1 year must give financial data for the current year and proposed budgets for the following 2 years. Any applicant that has been in existence more than 1 year but seeks recognition of exemption only for the current year and future years (rather than from the date of its formation), should give financial data for the current year and proposed budgets for the following 2 years. We may request financial data for more than 4 years if necessary. All financial information for the current year must cover the period beginning on the first day of the organization’s established annual accounting period and ending on any day that is within 60 days of the date of this application.
If the date of this application is less than 60 days after the first day of the current accounting period, no financial information is required for the current year. Financial information is required for the 3 preceding years regardless of the current year requirements. Note that if no financial information is required for the current year, the preceding year’s financial information can end on any day that is within 60 days of the date of this application. Prepare the statements using the method of accounting and the accounting period the organization uses in keeping its books and records. If the organization uses a method other than the cash receipts and disbursements method, attach a statement explaining the method used.
A. Statement of Revenue and Expenses Line 1.—Include amounts received from the members that represent the annual dues and any special assessments or initiation fees. Line 2.—Do not include amounts received from the general public or a governmental unit for the exercise or performance of the organization’s exempt function. Line 3.—Examples of such income include: the income derived by a social club from the sale of food or beverage to its members; the sale of burial lots by a cemetery association; and fees charged by a social welfare organization or trade association for an educational seminar it conducted. Line 4.—Enter the organization’s gross income from activities that are regularly carried on and not related to the organization’s exempt purposes. Examples of such income include: fees from the commercial testing of products; income from renting office equipment or other personal property; and income from the sale of advertising in an exempt organization periodical. See Pub. 598 for information about unrelated business income and activities. Line 5.—Attach a schedule showing the description of each asset, the name of the person to whom sold, and the amount received. In the case of publicly traded securities sold through a broker, the name of the purchaser is not required. Line 6.—Include on this line the income received from dividends, interest, payments received on securities loans (as defined in section 512(a)(5)), rents, and royalties. Line 7.—Enter the total income from all sources that is not reported on lines 1 through 6. Include, for example, income from special events such as raffles and dances that is not taxable as unrelated business income. Attach a schedule that lists each type of revenue source and the amount derived from each. Line 9.—Enter the expenses directly related to the income sources reported on line 3 of this part. Line 10.—Enter the expenses directly related to the income sources reported on line 4 of this part. Line 11.—Attach a schedule showing the name of the recipient, a brief description of the purposes or conditions of payment, and the amount paid.
Line 12.—Attach a schedule showing the total amount paid for each benefit category, such as disability, death, sickness, hospitalization, unemployment compensation, or strike benefits. Lines 13–18.—Use lines 13 through 18 to report expenses that are not directly related to the expense categories listed on lines 9 and 10. For example, salaries attributable to the organization’s exempt purpose activities should be included with any other expenses reportable on line 9 rather than being reported separately on line 14. Salaries reportable on line 14 include, for example, those attributable to special events; to the solicitation of contributions; and to the overall management and operation of the organization. Line 13.—Attach a schedule that shows the name of the person compensated; the office or position; the average amount of time devoted to business per week, month, etc.; and the amount of annual compensation. Line 14.—Enter the total of employees’ salaries not reported on line 13. Line 15.—Enter the total interest expense for the year, excluding mortgage interest treated as occupancy expense on line 16. Line 16.—Enter the amount paid for the use of office space or other facilities; heat; light; power; and other utilities; outside janitorial services; mortgage interest; real estate taxes; and similar expenses. Line 17.—If your organization records depreciation, depletion, and similar expenses, enter the total. Line 18.—Attach a statement listing the type and amount of each significant expense for which a separate line is not provided. Report other miscellaneous expenses as a single total if not substantial in amount.
B. Balance Sheet Line 1.—Enter the total interest- and noninterest-bearing cash in checking and savings accounts, temporary cash investments (money market funds, CDs, treasury bills, or other obligations that mature in less than 1 year), change funds, and petty cash funds. Line 2.—Enter the total accounts receivable that arose from the sale of goods and/or performance of services. Line 3.—Enter the amount of materials, goods, and supplies purchased or manufactured by the organization and held to be sold or used in some future period. Line 4.—Attach a schedule that shows the name of the borrower, a brief description of the obligation, the rate of return on the principal indebtedness, the due date, and the amount due. Line 5.—Attach a schedule listing the organization’s corporate stock holdings. For stock of closely held corporations, the schedule should show the name of the corporation, a brief summary of the corporation’s capital structure, the number of shares held, and their value as carried on the organization’s books. If such valuation does not reflect current fair market value, also include fair market value. For stock traded on an organized exchange or in substantial quantities over the counter, the schedule should show the name of the corporation, a description of the stock and
the principal exchange on which it is traded, the number of shares held, and their value as carried on the organization’s books. Line 6.—Attach a schedule that shows the borrower’s name, purpose of loan, repayment terms, interest rate, and original amount of loan. Report each loan separately, even if more than one loan was made to the same person. Line 7.—Enter the book value of securities held of the U.S., state, or municipal governments. Also enter the book value of buildings and equipment held for investment purposes. Attach a schedule identifying each. Line 8.—Enter the book value of buildings and equipment not held for investment. This includes plant and equipment used by the organization in conducting its exempt activities. Attach a schedule listing these assets held at the end of the current tax-year period and the cost or other basis. Line 9.—Enter the book value of land not held for investment. Line 10.—Enter the book value of each category of assets not reported on lines 1 through 9. Attach a schedule listing each. Line 12.—Enter the total of accounts payable to suppliers and others, such as salaries payable, accrued payroll taxes, and interest payable. Line 13.—Enter the unpaid portion of grants and contributions that the organization has made a commitment to pay to other organizations or individuals. Line 14.—Enter the total of mortgages and other notes payable at the end of the year. Attach a schedule that shows each item separately and the lender’s name, purpose of loan, repayment terms, interest rate, and original amount. Line 15.—Enter the amount of each liability not reported on lines 12 through 14. Attach a separate schedule. Line 17.—Under fund accounting, an organization segregates its assets, liabilities, and net assets into separate funds according to restrictions on the use of certain assets. Each fund is like a separate entity in that it has a self-balancing set of accounts showing assets, liabilities, equity (fund balance), income, and expenses. If the organization uses fund accounting, report the total of all fund balances on line 17. If the organization does not use fund accounting, report only the “net assets” account balances, such as capital stock, paid-in capital, and retained earnings or accumulated income.
Part IV. Notice Requirements Part IV only applies to section 501(c)(9) and (17) organizations. Organizations applying for tax-exempt status under other sections of the Code should not fill in Part IV. Line 1.—If you answer “Yes,” do not answer questions 2 through 4. If you answer “No,” proceed to line 2. Line 2.—Relief from the 15-month filing requirement is granted automatically if the organization submits a completed Form 1024 within 12 months from the end of the 15-month period. To get this extension, an organization must add the following statement at the top of its application: “Filed Pursuant to Section 301.9100-2.” No request for a letter ruling is required to obtain an automatic extension.
Line 3.—See Regulation sections 301.9100-1 and 301.9100-3 for information about a discretionary extension beyond the 27-month period. Under this regulation, the IRS will allow an organization a reasonable extension of time to file a Form 1024 if it submits evidence to establish that: (a) It acted reasonably and in good faith, and (b) Granting relief will not prejudice the interests of the government. Showing reasonable action and good faith.—An organization acted reasonably and showed good faith if at least one of the following is true. 1. The organization filed its application before the IRS discovered its failure to file. 2. The organization failed to file because of intervening events beyond its control. 3. The organization exercised reasonable diligence but was not aware of the filing requirement. To determine whether the organization exercised reasonable diligence, it is necessary to take into account the complexity of filing and the organization’s experience in these matters. 4. The organization reasonably relied upon the written advice of the IRS. 5. The organization reasonably relied upon the advice of a qualified tax professional who failed to file or advise the organization to file Form 1024. An organization cannot rely on the advice of a qualified tax professional if it knows or should know that he or she is not competent to render advice on filing exemption applications or is not aware of all the relevant facts. Not acting reasonably and in good faith.— An organization has not acted reasonably and in good faith if it chose not to file after being informed of the requirement to file and the consequences of failure to do so. Furthermore, an organization has not acted reasonably and in good faith if it used hindsight to request an extension of time to file. That is, if after the original deadline to file passes, specific facts have changed so that filing an application becomes advantageous to an organization, the IRS will not ordinarily grant an extension. To qualify for an extension in this situation, the organization must prove that its decision to file did not involve hindsight. No prejudice to the interest of the government.—Prejudice to the interest of the government results if granting an extension of time to file to an organization results in a lower total tax liability for the years to which the filing applies than would have been the case if the organization had applied on time. Before granting an extension, the IRS may require the organization requesting it to submit a statement from an independent auditor certifying that no prejudice will result if the extension is granted. Procedure for requesting extension.—To request a discretionary extension, an organization must submit the following with its Form 1024. ● A statement showing the date Form 1024 should have been filed and the date it was actually filed. ● An affidavit describing in detail the events that led to the failure to apply and to the discovery of that failure. If the organization
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relied on a qualified tax professional’s advice, the affidavit must describe the engagement and responsibilities of the professional and the extent to which the organization relied on him or her. ● All documents relevant to the election application. ● A dated declaration, signed by an individual authorized to act for the organization, that includes the following statement: “Under penalties of perjury, I declare that I have examined this request, including accompanying documents, and, to the best of my knowledge and belief, the request contains all the relevant facts relating to the request, and such facts are true, correct, and complete.” The individual who signs for the organization must have personal knowledge of the facts and circumstances at issue. ● A detailed affidavit from individuals having knowledge or information about the events that led to the failure to make the application and to the discovery of that failure. These individuals include accountants or attorneys knowledgeable in tax matters who advised the organization concerning the application. Any affidavit from a tax professional must describe the engagement and responsibilities of the professional as well as the advice that the professional provided to the organization. The affidavit must also include the name, current address, and taxpayer identification number of the individual making the affidavit (the affiant). The affiant must also forward with the affidavit a dated and signed declaration that states: “Under penalties of perjury, I declare that I have examined this request, including accompanying documents, and, to the best of my knowledge and belief, the request contains all the relevant facts relating to the request, and such facts are true, correct, and complete.” The reasons for late filing should be specific to your particular organization and situation. Regulation section 301.9100-3 (see above) lists the factors the IRS will consider to determine if good cause exists for granting a discretionary extension of time to file the application. To address these factors your response on line 3 should provide the following information:
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1. Whether the organization consulted an attorney or accountant knowledgeable in tax matters, or communicated with a responsible IRS employee (before or after the organization was created), to ascertain the organization’s Federal filing requirements and, if so, the names and occupations or titles of the persons contacted, the approximate dates, and the substance of the information obtained; 2. How and when the organization learned about the 15-month deadline for filing Form 1024; 3. Whether any significant intervening circumstances beyond the organization’s control prevented it from submitting the application timely or within a reasonable period of time after it learned of the requirement to file the application within the 15-month period; and
4. Any other information that you believe may establish reasonable action and good faith and no prejudice to the interest of the government for not filing timely or otherwise justify granting the relief sought. A request for relief under this section is treated as part of the request for the exemption determination letter and is covered by the user fee submitted with Form 8718. Line 4.—If you answer “No,” the organization may receive an adverse letter limiting the effective date of its exempt status to the date its application was received.
Paperwork Reduction Act Notice.—We ask for the information on this form to carry out the Internal Revenue laws of the United States. If you want your organization to be recognized as tax exempt by the IRS, you are required to give us this information. We need it to determine whether the organization meets the legal requirements for tax-exempt status. The organization is not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. The rules governing the confidentiality of the Form 1024 application are covered in Code section 6104. The time needed to complete and file this form will vary depending on individual circumstances. The estimated average times are:
Form 1024, Parts I–III Part IV Sch. A Sch. B Sch. C Sch. D Sch. E Sch. F Sch. G Sch. H Sch. I Sch. J Sch. K
Recordkeeping 53 1 2 1
hr., hr., hr., hr.,
4 1 2 1 1 5 2 3
hr., hr., hr., hr., hr., hr., hr., hr.,
5 12 52 40 58 4 40 23 55 40 30 23 21
min. min. min. min. min. min. min. min. min. min. min. min. min.
Learning about the law or the form 2 hr., 17 35 18 18 12 18 18 6 6 6 30 6 6
min. min. min. min. min. min. min. min. min. min. min. min. min.
Preparing and sending the form to the IRS 3 hr., 15 52 21 20 13 22 20 8 8 8 37 8 10
min. min. min. min. min. min. min. min. min. min. min. min. min.
If you have comments concerning the accuracy of these time estimates or suggestions for making this form simpler, we would be happy to hear from you. You can write to the Tax Forms Committee, Western Area Distribution Center, Rancho Cordova, CA 95743-0001. DO NOT send the application to this address. Instead, see Where To File on page 1.
Procedural Checklist Make sure the application is complete. If you do not complete all applicable parts or do not provide all required attachments, we may return the incomplete application for the organization to resubmit with the missing information or attachments. This will delay the processing of the application and may delay the effective date of your organization’s exempt status. The organization may also incur additional user fees.
Have you . . . Attached Form 8718 (User Fee for Exempt Organization Determination Letter Request) and the appropriate fee? Prepared the application for mailing? (See Where To File addresses in Form 8718.) Completed all Parts and Schedules that apply to the organization? Shown your organization’s Employer Identification Number (EIN)? a. If your organization has an EIN, write it in the space provided. b. If this is a newly formed organization and does not have an Employer Identification Number, obtain an EIN by telephone. (See Specific Instructions, Part I, Line 2, on page 2.) If applicable, described your organization’s specific activities as directed in Part II, question 1 of the application? Included a conformed copy of the complete organizing instrument? (Part I, question 8 of the application.) Had the application signed by one of the following: a. An officer or trustee who is authorized to sign (e.g., president, treasurer); or b. A person authorized by a power of attorney (submit Form 2848 or other power of attorney)? If applicable, enclosed financial statements (Part III)? a. Current year (must include period up to within 60 days of the date the application is filed) and 3 preceding years. b. Detailed breakdown of revenue and expenses (no lump sums). c. If the organization has been in existence less than 1 year, it must also submit proposed budgets for 2 years showing the amounts and types of receipts and expenditures anticipated.
Note: Dur ing the technical review of a completed application, it may be necessary to contact the organization for more specific or additional information.
Do not send this checklist with the application.
Page 6
Form
1024
Application for Recognition of Exemption Under Section 501(a)
(Rev. September 1998)
OMB No. 1545-0057 If exempt status is approved, this application will be open for public inspection.
Department of the Treasury Internal Revenue Service
Read the instructions for each Part carefully. A User Fee must be attached to this application. If the required information and appropriate documents are not submitted along with Form 8718 (with payment of the appropriate user fee), the application may be returned to the organization. Complete the Procedural Checklist on page 6 of the instructions. Part I. Identification of Applicant (Must be completed by all applicants; also complete appropriate schedule.) Submit only the schedule that applies to your organization. Do not submit blank schedules. Check the appropriate box below to indicate the section under which the organization is applying: a
Section 501(c)(2)—Title holding corporations (Schedule A, page 7)
b
Section 501(c)(4)—Civic leagues, social welfare organizations (including certain war veterans’ organizations), or local associations of employees (Schedule B, page 8)
c
Section 501(c)(5)—Labor, agricultural, or horticultural organizations (Schedule C, page 9)
d e
Section 501(c)(6)—Business leagues, chambers of commerce, etc. (Schedule C, page 9)
✔ Section 501(c)(7)—Social clubs (Schedule D, page 11)
f
Section 501(c)(8)—Fraternal beneficiary societies, etc., providing life, sick, accident, or other benefits to members (Schedule E, page 13)
g
Section 501(c)(9)—Voluntary employees’ beneficiary associations (Parts I through IV and Schedule F, page 14)
h
Section 501(c)(10)—Domestic fraternal societies, orders, etc., not providing life, sick, accident, or other benefits (Schedule E, page 13)
i
Section 501(c)(12)—Benevolent life insurance associations, mutual ditch or irrigation companies, mutual or cooperative telephone companies, or like organizations (Schedule G, page 15)
j
Section 501(c)(13)—Cemeteries, crematoria, and like corporations (Schedule H, page 16)
k
Section 501(c)(15)—Mutual insurance companies or associations, other than life or marine (Schedule I, page 17)
l
Section 501(c)(17)—Trusts providing for the payment of supplemental unemployment compensation benefits (Parts I through IV and Schedule J, page 18)
m Section 501(c)(19)—A post, organization, auxiliary unit, etc., of past or present members of the Armed Forces of the United States (Schedule K, page 19) n Section 501(c)(25)—Title holding corporations or trusts (Schedule A, page 7) 1a Full name of organization (as shown in organizing document) 2 Employer identification number (EIN) (if none, see Specific Instructions on page 2)
Second Generation Motorcycle Association, Inc. 1b
c/o Name (if applicable)
1c
Address (number and street)
13-3751622 3 Name and telephone number of person to be contacted if additional information is needed
Room/Suite
Jeffrey D. Skulsky
PO Box 303 1d
City, town or post office, state, and ZIP + 4 Instructions for Part I, page 2.
If you have a foreign address, see Specific
Tomkins Cove, NY 10986
( 914 ) 391 - 7558
1e Web site address
4
Month the annual accounting period ends
5
December
Secondgenerationma.org
Date incorporated or formed
1/18/94
6
Did the organization previously apply for recognition of exemption under this Code section or under any other section of the Code? If “Yes,” attach an explanation.
Yes
✔ No
7
Has the organization filed Federal income tax returns or exempt organization information returns? If “Yes,” state the form numbers, years filed, and Internal Revenue office where filed.
Yes
✔ No
8
Check the box for the type of organization. ATTACH A CONFORMED COPY OF THE CORRESPONDING ORGANIZING DOCUMENTS TO THE APPLICATION BEFORE MAILING. a
✔ Corporation— Attach a copy of the Articles of Incorporation (including amendments and restatements) showing approval by the appropriate state official; also attach a copy of the bylaws.
b c
Trust—
Attach a copy of the Trust Indenture or Agreement, including all appropriate signatures and dates.
Association—
Attach a copy of the Articles of Association, Constitution, or other creating document, with a declaration (see instructions) or other evidence that the organization was formed by adoption of the document by more than one person. Also include a copy of the bylaws. © If this is a corporation or an unincorporated association that has not yet adopted bylaws, check here I declare under the penalties of perjury that I am authorized to sign this application on behalf of the above organization, and that I have examined this application, including the accompanying schedules and attachments, and to the best of my knowledge it is true, correct, and complete.
PLEASE SIGN HERE
©
Jeffrey D. Skulsky (Signature)
For Paperwork Reduction Act Notice, see page 5 of the instructions.
(Type or print name and title or authority of signer)
(Date)
Form 1024 (Rev. 9-98)
Page
2
Part II. Activities and Operational Information (Must be completed by all applicants) 1
Provide a detailed narrative description of all the activities of the organization—past, present, and planned. Do not merely refer to or repeat the language in the organizational document. List each activity separately in the order of importance based on the relative time and other resources devoted to the activity. Indicate the percentage of time for each activity. Each description should include, as a minimum, the following: (a) a detailed description of the activity including its purpose and how each activity furthers your exempt purpose; (b) when the activity was or will be initiated; and (c) where and by whom the activity will be conducted.
SGMA was founded to promote the enjoyment of owning, riding and generating goodwill towards motorcyclists. All activities are intended to further this purpose. We have performed the following Activities since inception (except where noted): Sunday Rides (55%) - Those club members and guests wishing to ride, meet Sunday morning (Ussually at Samsondale Plaza, in Haverstraw NY), at a predetermined time (usually 9:30am in the warmer months, and 10:30 in the colder months) to take a ride. Destinations vary from attendance to charity events sponsored by other organizations to a less organized destination (for example, lunch upstate) in the Tri-State area. Monthly Club Meetings (14%)- Club members meet the third wed of the month to discuss club business and future plans. Meetings are held in a facility within Rockland County. Annual Club social gatherings (3%)- The club sponsors 3 parties a year, for members, family of members and guests. Parties include Spring kickoff, Summer Picnic and Holiday party. Annual Benefits (17+%)- In addition to the other activities, the club organizes and runs motorcycle events open to the public to benefit a charitable organization and generate good will towards motocyclists. A new project started in 2004 is called the "Dice Run". This event is held to benefit the American Breast Cancer Foundation. The event consist of a Run (Ride in the tri-state area), mapped out by the club, and then a party (Typically in Rockland County) with food, music and prizes. The club provides service in the way of manpower to local groups/families in need (11+%)- Some examples would include serving food at one of the Rockland County firehouse's, during an event, Crown Control at a county wide event (charity for those in need). In addition, the club may make cash or other donations to local (Rockland) families with hardships (child that broke his neck, Holiday food drive, toy drives,… ) Activities vary year to year
2
List the organization’s present and future sources of financial support, beginning with the largest source first.
Annual Benefits (such as the Dice Run to benefit Breast Cancer) Membership dues Social Activities (Holiday Party, Summer Picnic, Spring Kickoff) Sale of club patches and shirts Misc. Other
Form 1024 (Rev. 9-98)
Page
3
Part II. Activities and Operational Information (continued) 3
Give the following information about the organization’s governing body: a
Names, addresses, and titles of officers, directors, trustees, etc.
b Annual compensation
Mike Renza - President - PO Box 293 Tomkins Cove, NY 10986
No one is compensated,
Jeff Comparetto – Vice President - 9 Jenkins Ave, Stony Point, NY 10980
Other than annual dues
Jeff Skulsky - Treasurer - 9 Orchard Cirlce, Suffern NY 10901.
are waived
.
Barbara Babcock -Secretary - 19 Rowan Dr. Garnerville, NY 10923
4
If the organization is the outgrowth or continuation of any form of predecessor, state the name of each predecessor, the period during which it was in existence, and the reasons for its termination. Submit copies of all papers by which any transfer of assets was effected.
NA
5
If the applicant organization is now, or plans to be, connected in any way with any other organization, describe the other organization and explain the relationship (e.g., financial support on a continuing basis; shared facilities or employees; same officers, directors, or trustees).
The club is affiliated with The American Motorcycle Association (AMA). This is a National organization that fights for the rights of motorcyclists. Second Generation pays dues ($34/yr) and belongs to AMA District 34. District 34 is made of of a number of Metro NY clubs (Club of clubs). Representatives of each individual club attend a monthly District 34 meeting. The purpose of the district is to provide input to the AMA on important local topics and coordinate local club events (minimize 2 clubs having an event on the same day). In addition to supporting our rights to ride, the AMA also provides a discounts on insurance used at the Dice Run. We do not have any shared facilities, employees or officers. 6
If the organization has capital stock issued and outstanding, state: (1) class or classes of the stock; (2) number and par value of the shares; (3) consideration for which they were issued; and (4) if any dividends have been paid or whether your organization’s creating instrument authorizes dividend payments on any class of capital stock.
NA
7
8
State the qualifications necessary for membership in the organization; the classes of membership (with the number of members in each class); and the voting rights and privileges received. If any group or class of persons is required to join, describe the requirement and explain the relationship between those members and members who join voluntarily. Submit copies of any membership solicitation material. Attach sample copies of all types of membership certificates issued.
A member must own a motorcycle, or have a family member/significant other that owns a motorcycle. In order to join a person completes an application and becomes a Trial Member. A trial member is expected to participate in activities and are not allowed to Vote. After 6 months, the membership votes to determine if a Trial Member should be converted to a Full Member. A person must be a Member for 1 year, before holding an exec. office. Patches are issued to Members. Current rules limit growth of membership to 5/year. As of Year end, we have no trial members and 59 full members. Explain how your organization’s assets will be distributed on dissolution. All club funds and assets will be donated to a charitable organization determined by the executive board.
Form 1024 (Rev. 9-98)
Page
4
Part II. Activities and Operational Information (continued) 9
Has the organization made or does it plan to make any distribution of its property or surplus funds to shareholders or members?
Yes ✔ No
If “Yes,” state the full details, including: (1) amounts or value; (2) source of funds or property distributed or to be distributed; and (3) basis of, and authority for, distribution or planned distribution.
10
Does, or will, any part of your organization’s receipts represent payments for services performed or to be performed?
✔ Yes
No
If “Yes,” state in detail the amount received and the character of the services performed or to be performed.
The club may provide manpower to other organizations, in return, donations of $100 to $300 may be awarded to the club. Examples would include providing crowd control for a Rockland County charity event and serving food at a local firehouse event.
11
Has the organization made, or does it plan to make, any payments to members or shareholders for services performed or to be performed?
Yes ✔ No
If “Yes,” state in detail the amount paid, the character of the services, and to whom the payments have been, or will be, made.
12
Does the organization have any arrangement to provide insurance for members, their dependents, or others (including provisions for the payment of sick or death benefits, pensions, or annuities)?
Yes ✔ No
If “Yes,” describe and explain the arrangement’s eligibility rules and attach a sample copy of each plan document and each type of policy issued.
13
Is the organization under the supervisory jurisdiction of any public regulatory body, such as a social welfare agency, etc.?
Yes ✔ No
If “Yes,” submit copies of all administrative opinions or court decisions regarding this supervision, as well as copies of applications or requests for the opinions or decisions. 14
Does the organization now lease or does it plan to lease any property? If “Yes,” explain in detail. Include the amount of rent, a description of the property, and any relationship between the applicant organization and the other party. Also, attach a copy of any rental or lease agreement. (If the organization is a party, as a lessor, to multiple leases of rental real property under similar lease agreements, please attach a single representative copy of the leases.)
15
Has the organization spent or does it plan to spend any money attempting to influence the selection, nomination, election, or appointment of any person to any Federal, state, or local public office or to an office in a political organization?
Yes ✔ No
Yes ✔ No
If “Yes,” explain in detail and list the amounts spent or to be spent in each case.
16
Does the organization publish pamphlets, brochures, newsletters, journals, or similar printed material? If “Yes,” attach a recent copy of each.
✔ Yes
No
Form 1024 (Rev. 9-98)
Page
5
Part III. Financial Data (Must be completed by all applicants) Complete the financial statements for the current year and for each of the 3 years immediately before it. If in existence less than 4 years, complete the statements for each year in existence. If in existence less than 1 year, also provide proposed budgets for the 2 years following the current year.
A. Statement of Revenue and Expenses (a) Current Tax Year
Revenue
From To
1
Gross dues and assessments of members
2
Gross contributions, gifts, etc.
3
Gross amounts derived from activities related to the organization’s exempt purpose (attach schedule) (Include related cost of sales on line 9.)
4
Gross amounts from unrelated business activities (attach schedule)
5
Gain from sale of assets, excluding inventory items (attach schedule)
6
Investment income (see page 3 of the instructions)
7
Other revenue (attach schedule)
8
Total revenue (add lines 1 through 7)
9
Expenses attributable to activities related to the organization’s exempt purposes
10
Expenses attributable to unrelated business activities
11
Contributions, gifts, grants, and similar amounts paid (attach schedule)
12
Disbursements to or for the benefit of members (attach schedule)
13
Compensation of officers, directors, and trustees (attach schedule)
14
Other salaries and wages
15
Interest
16
Occupancy
17
Depreciation and depletion
18
Other expenses (attach schedule)
19
Total expenses (add lines 9 through 18)
20
Excess of revenue over expenses (line 8 minus line 19)
1/1/05 12/31/05 5,121 308
3 Prior Tax Years or Proposed Budget for Next 2 Years
(b)
2004
(c)
2003
(d)
2002
(e) Total
7,298 15
5,313 524
3,789 48
21,520 587
18,385
16,153
1,787
2,157
38,482
23,506
23,466
7,624
5,993
60,589
14,346
15,003
4,002
5,047
38,399
5,346
3,400
1,000
277
10,023
19,692
18,403
5,002
5,324
48,422
3,814
5,062
2,623
669
12,167
Expenses
B. Balance Sheet (at the end of the period shown) Current Tax Year
Assets
as of 12/31/2005
Cash
1
2
Accounts receivable, net
2
3
Inventories
3
4
Bonds and notes receivable (attach schedule)
4
5
Corporate stocks (attach schedule)
5
6
Mortgage loans (attach schedule)
6
7
Other investments (attach schedule)
7
8
Depreciable and depletable assets (attach schedule)
8
9
Land
9
Other assets (attach schedule)
10
1
10 11
11
Total assets
15,196
15,196
Liabilities 12
Accounts payable
12
13
Contributions, gifts, grants, etc., payable
13
14
Mortgages and notes payable (attach schedule)
14
15
Other liabilities (attach schedule)
15
16
16
Total liabilities
Fund Balances or Net Assets 17 18
Total fund balances or net assets Total liabilities and fund balances or net assets (add line 16 and line 17)
17 18
15,196 15,196
If there has been any substantial change in any aspect of the organization’s financial activities since the end of the period shown above, © check the box and attach a detailed explanation
Form 1024 (Rev. 9-98)
Page
6
Part IV. Notice Requirements (Sections 501(c)(9) and 501(c)(17) Organizations Only) 1
Section 501(c)(9) and 501(c)(17) organizations: Are you filing Form 1024 within 15 months from the end of the month in which the organization was created or formed as required by section 505(c)?
Yes
No
Yes
No
Yes
No
Yes
No
If “Yes,” skip the rest of this Part. If “No,” answer question 2. 2
If you answer “No” to question 1, are you filing Form 1024 within 27 months from the end of the month in which the organization was created or formed? If “Yes,” your organization qualifies under Regulation section 301.9100-2 for an automatic 12-month extension of the 15-month filing requirement. Do not answer questions 3 and 4. If “No,” answer question 3.
3
If you answer “No” to question 2, does the organization wish to request an extension of time to apply under the “reasonable action and good faith” and the “no prejudice to the interest of the government” requirements of Regulations section 301.9100-3? If “Yes,” give the reasons for not filing this application within the 27-month period described in question 2. See Specific Instructions, Part IV, Line 3, page 4, before completing this item. Do not answer question 4. If “No,” answer question 4.
4
If you answer “No” to question 3, your organization’s qualification as a section 501(c)(9) or 501(c)(17) organization can be recognized only from the date this application is filed. Therefore, does the organization want us to consider its application as a request for recognition of exemption as a section 501(c)(9) or 501(c)(17) organization from the date the application is received and not retroactively to the date the organization was created or formed?
Form 1024 (Rev. 9-98)
Schedule A
Page 7 Organizations described in section 501(c)(2) or 501(c)(25) (Title holding corporations or trusts)
1
State the complete name, address, and EIN of each organization for which title to property is held and the number and type of the applicant organization’s stock held by each organization.
2
If the annual excess of revenue over expenses has not been or will not be turned over to the organization for which title to property is held, state the purpose for which the excess is or will be retained by the title holding organization.
3
In the case of a corporation described in section 501(c)(2), state the purpose of the organization for which title to property is held (as shown in its governing instrument) and the Code sections under which it is classified as exempt from tax. If the organization has received a determination or ruling letter recognizing it as exempt from taxation, please attach a copy of the letter.
4
In the case of a corporation or trust described in section 501(c)(25), state the basis whereby each shareholder is described in section 501(c)(25)(C). For each organization described that has received a determination or ruling letter recognizing that organization as exempt from taxation, please attach a copy of the letter.
5
With respect to the activities of the organization. a
Is any rent received attributable to personal property leased with real property?
Yes
No
Yes
No
Yes
No
If “Yes,” what percentage of the total rent, as reported on the financial statements in Part III, is attributable to personal property?
b
Will the organization receive income which is incidentally derived from the holding of real property, such as income from operation of a parking lot or from vending machines? If “Yes,” what percentage of the organization’s gross income, as reported on the financial statements in Part III, is incidentally derived from the holding of real property?
c
Will the organization receive income other than rent from real property or personal property leased with real property or income which is incidentally derived from the holding of real property? If “Yes,” describe the source of the income.
Instructions Line 1.—Provide the requested information on each organization for which the applicant organization holds title to property. Also indicate the number and types of shares of the applicant organization’s stock that are held by each. Line 2.—For purposes of this question, “excess of revenue over expenses” is all of the organization’s income for a particular tax year less operating expenses. Line 3.—Give the exempt purpose of each organization that is the basis for its exempt status and the Internal Revenue Code section
that describes the organization (as shown in its IRS determination letter). Line 4.—Indicate if the shareholder is one of the following: 1. A qualified pension, profit-sharing, or stock bonus plan that meets the requirements of the Code; 2. A government plan; 3. An organization described in section 501(c)(3); or 4. An organization described in section 501(c)(25).
Form 1024 (Rev. 9-98)
Schedule B
1
Page
8
Organizations Described in Section 501(c)(4) (Civic leagues, social welfare organizations (including posts, councils, etc., of veterans’ organizations not qualifying or applying for exemption under section 501(c)(19)) or local associations of employees.)
Has the Internal Revenue Service previously issued a ruling or determination letter recognizing the applicant organization (or any predecessor organization listed in question 4, Part II of the application) to be exempt under section 501(c)(3) and later revoked that recognition of exemption on the basis that the applicant organization (or its predecessor) was carrying on propaganda or otherwise attempting to influence legislation or on the basis that it engaged in political activity?
Yes
No
Yes
No
Yes
No
If “Yes,” indicate the earliest tax year for which recognition of exemption under section 501(c)(3) was revoked and the IRS district office that issued the revocation.
2
Does the organization perform or plan to perform (for members, shareholders, or others) services, such as maintaining the common areas of a condominium; buying food or other items on a cooperative basis; or providing recreational facilities or transportation services, job placement, or other similar undertakings? If “Yes,” explain the activities in detail, including income realized and expenses incurred. Also, explain in detail the nature of the benefits to the general public from these activities. (If the answer to this question is explained in Part II of the application (pages 2, 3, and 4), enter the page and item number here.)
3
If the organization is claiming exemption as a homeowners’ association, is access to any property or facilities it owns or maintains restricted in any way? If “Yes,” explain.
4
If the organization is claiming exemption as a local association of employees, state the name and address of each employer whose employees are eligible for membership in the association. If employees of more than one plant or office of the same employer are eligible for membership, give the address of each plant or office.
Form 1024 (Rev. 9-98)
Schedule C
Page
9
Organizations described in section 501(c)(5) (Labor, agricultural, including fishermen’s organizations, or horticultural organizations) or section 501(c)(6) (business leagues, chambers of commerce, etc.)
1
Describe any services the organization performs for members or others. (If the description of the services is contained in Part II of the application, enter the page and item number here.)
2
Fishermen’s organizations only.—What kinds of aquatic resources (not including mineral) are cultivated or harvested by those eligible for membership in the organization?
3
Labor organizations only.—Is the organization organized under the terms of a collective bargaining agreement? If “Yes,” attach a copy of the latest agreement.
Yes
No
Form 1024 (Rev. 9-98)
Schedule D 1
Page
11
Organizations described in section 501(c)(7) (Social clubs)
Has the organization entered or does it plan to enter into any contract or agreement for the management or operation of its property and/or activities, such as restaurants, pro shops, lodges, etc.?
Yes ✔ No
If “Yes,” attach a copy of the contract or agreement. If one has not yet been drawn up, please explain the organization’s plans.
2
Does the organization seek or plan to seek public patronage of its facilities or activities by advertisement or otherwise?
✔ Yes
No
If “Yes,” attach sample copies of the advertisements or other requests. If the organization plans to seek public patronage, please explain the plans.
All weekly rides as well as annual parties are open to other motorcyclist and guests. Annual charitable events are open to the general public.
3a Are nonmembers, other than guests of members, permitted or will they be permitted to use the club facilities or participate in or attend any functions or activities conducted by the organization? If “Yes,” describe the functions or activities in which there has been or will be nonmember participation or admittance. (Submit a copy of the house rules, if any.)
✔ Yes
No
all weekly rides as well as annual parties are open to other motorcyclist and guests. Annual charitable events are open to the general public, and is where the majority of nonmember income is collected (Annual Dice Run to benefit breast cancer)
b State the amount of nonmember income included in Part III of the application, lines 3 and 4, column (a) c Enter the percent of gross receipts from nonmembers for the use of club facilities d Enter the percent of gross receipts received from investment income and nonmember use of the club’s facilities 4a Does the organization’s charter, bylaws, other governing instrument, or any written policy statement of the organization contain any provision that provides for discrimination against any person on the basis of race, color, or religion? b If “Yes,” state whether or not its provision will be kept.
c If the organization has such a provision that will be repealed, deleted, or otherwise stricken from its requirements, state when this will be done d If the organization formerly had such a requirement and it no longer applies, give the date it ceased to apply e If the organization restricts its membership to members of a particular religion, check here and attach the explanation specified in the instructions See reverse side for instructions
13,526 0% 0% Yes ✔ No
Form 1024 (Rev. 9-98)
Page
12
Instructions Line 1.—Answer “Yes,” if any of the organization’s property or activities will be managed by another organization or company. Lines 3b, c, and d.—Enter the figures for the current year. On an attached schedule, furnish the same information for each of the prior tax years for which you completed Part III of the application. Line 4e.—If the organization restricts its membership to members of a particular religion, the organization must be: 1. An auxiliary of a fraternal beneficiary society that:
a. Is described in section 501(c)(8) and exempt from tax under section 501(a), and b. Limits its membership to members of a particular religion; or 2. A club that, in good faith, limits its membership to the members of a particular religion in order to further the teachings or principles of that religion and not to exclude individuals of a particular race or color. If you checked 4e, your explanation must show how the organization meets one of these two requirements.
Form 1024 (Rev. 9-98)
Schedule E 1
Page
13
Organizations described in section 501(c)(8) or 501(c)(10) (Fraternal societies, orders, or associations)
Is the organization a college fraternity or sorority, or chapter of a college fraternity or sorority?
Yes
No
Does or will your organization operate under the lodge system?
Yes
No
If “No,” does or will it operate for the exclusive benefit of the members of an organization operating under the lodge system?
Yes
No
Is the organization a subordinate or local lodge, etc.?
Yes
No
Yes
No
If “Yes,” read the instructions for Line 1, below, before completing this schedule. 2
3
If “Yes,” attach a certificate signed by the secretary of the parent organization, under the seal of the organization, certifying that the subordinate lodge is a duly constituted body operating under the jurisdiction of the parent body.
4
Is the organization a parent or grand lodge? If “Yes,” attach a schedule for each subordinate lodge in active operation showing: (a) its name and address; (b) the number of members in it; and (c) how often it holds periodic meetings.
Instructions Line 1.—To the extent that they qualify for exemption from Federal income tax, college fraternities and sororities generally qualify as organizations described in section 501(c)(7). Therefore, if the organization is a college fraternity or sorority, refer to the discussion of section 501(c)(7) organizations in Pub. 557. If section 501(c)(7) appears to apply to your organization, complete Schedule D instead of this schedule.
Line 2.—Operating under the lodge system means carrying on activities under a form of organization that is composed of local branches, chartered by a parent organization, largely self-governing, and called lodges, chapters, or the like.
Form 1024 (Rev. 9-98)
Schedule F
14
Page
Organizations described in section 501(c)(9) (Voluntary employees’ beneficiary associations)
1
Describe the benefits available to members. Include copies of any plan documents that describe such benefits and the terms and conditions of eligibility for each benefit.
2
Are any employees or classes of employees entitled to benefits to which other employees or classes of employees are not entitled?
Yes
No
If “Yes,” explain.
3
Give the following information for each plan as of the last day of the most recent plan year and enter that date here. If there is more than one plan, attach a separate schedule
/ (mo.) (day)
/ (yr.)
a Total number of persons covered by the plan who are highly compensated individuals (See instructions below.) b Number of other employees covered by the plan c Number of employees not covered by the plan d Total number employed* * Should equal the total of a, b, and c—if not, explain any difference. Describe the eligibility requirements that prevent those employees not covered by the plan from participating. 4
State the number of persons, if any, other than employees and their dependents (e.g., the proprietor of a business whose © employees are members of the association) who are entitled to receive benefits
Instructions Line 3a.—A “highly compensated individual” is one who: (a) Owned 5% or more of the employer at any time during the current year or the preceding year.
(b) Received more than $80,000 (adjusted for inflation) in compensation from the employer for the preceding year, and (c) Was among the top 20% of employees by compensation for the preceding year. However, the employer can choose not to have (c) apply.
Page 15 Schedule G Organizations described in section 501(c)(12) (Benevolent life insurance associations, mutual ditch or irrigation companies, mutual or cooperative telephone companies, or like organizations)
Form 1024 (Rev. 9-98)
1
Attach a schedule in columnar form for each tax year for which the organization is claiming exempt status. On each schedule: a Show the total gross income received from members or shareholders.
b List, by source, the total amounts of gross income received from other sources. 2
If the organization is claiming exemption as a local benevolent insurance association, state: a The counties from which members are accepted or will be accepted.
b Whether stipulated premiums are or will be charged in advance, or whether losses are or will be paid solely through assessments.
3
If the organization is claiming exemption as a “like organization,” explain how it is similar to a mutual ditch or irrigation company, or a mutual or cooperative telephone company.
4
Are the rights and interests of members in the organization’s annual savings determined in proportion to their business with it?
Yes
No
If “Yes,” does the organization keep the records necessary to determine at any time each member’s rights and interests in such savings, including assets acquired with the savings?
Yes
No
5
If the organization is a mutual or cooperative telephone company and has contracts with other systems for long-distance telephone services, attach copies of the contracts.
Instructions Mutual or cooperative electric or telephone companies should show income received from qualified pole rentals separately. Mutual or cooperative telephone companies should also show separately the gross amount of income received from nonmember telephone companies for performing services that
involve their members and the gross amount of income received from the sale of display advertising in a directory furnished to their members. Do not net amounts due or paid to other sources against amounts due or received from those sources.
Form 1024 (Rev. 9-98)
Schedule H 1
Page 16 Organizations described in section 501(c)(13) (Cemeteries, crematoria, and like corporations)
Attach the following documents: a Complete copy of sales contracts or other documents, including any “debt” certificates, involved in acquiring cemetery or crematorium property.
b Complete copy of any contract your organization has that designates an agent to sell its cemetery lots. c A copy of the appraisal (obtained from a disinterested and qualified party) of the cemetery property as of the date acquired. 2
Does your organization have, or does it plan to have, a perpetual care fund?
Yes
No
Yes
No
If “Yes,” attach a copy of the fund agreement and explain the nature of the fund (cash, securities, unsold land, etc.)
3
If your organization is claiming exemption as a perpetual care fund for an organization described in section 501(c)(13), has the cemetery organization, for which funds are held, established exemption under that section? If “No,” explain.
Form 1024 (Rev. 9-98)
Schedule I 1
Page
17
Organizations described in section 501(c)(15) (Small insurance companies or associations)
Is the organization a member of a controlled group of corporations as defined in section 831(b)(2)(B)(ii)? (Disregard section 1563(b)(2)(B) in determining whether the organization is a member of a controlled group.)
Yes
No
If “Yes,” include on lines 2 through 5 the total amount received by the organization and all other members of the controlled group. If “No,” include on lines 2 through 5 only the amounts that relate to the applicant organization. (a) Current Year From To
2
Direct written premiums
3
Reinsurance assumed
4
Reinsurance ceded
5
Net written premiums ((line 2 plus line 3) minus line 4)
6
If you entered an amount on line 3 or line 4, attach a copy of the reinsurance agreements the organization has entered into.
3 Prior Tax Years (b)
(c)
(d)
Instructions Line 1.—Answer “Yes,” if the organization would be considered a member of a controlled group of corporations if it were not exempt from tax under section 501(a). In applying section 1563(a), use a “more than 50%” stock ownership test to determine whether the applicant or any other corporation is a member of a controlled group.
Line 2.— In addition to other direct written premiums, include on line 2 the full amount of any prepaid or advance premium in the year the prepayment is received. For example, if a $5,000 premium for a 3-year policy was received in the current year, include the full $5,000 amount in the Current Year column.
Form 1024 (Rev. 9-98)
Schedule J
Page
1
If benefits are provided for individual proprietors, partners, or self-employed persons under the plan, explain in detail.
2
If the plan provides other benefits in addition to the supplemental unemployment compensation benefits, explain in detail and state whether the other benefits are subordinate to the unemployment benefits.
3
18
Organizations described in section 501(c)(17) (Trusts providing for the payment of supplemental unemployment compensation benefits)
Give the following information as of the last day of the most recent plan year and enter that date here a Total number of employees covered by the plan who are shareholders, officers, self-employed persons, or highly compensated (See Schedule F instructions for line 3a on page 14.)
b Number of other employees covered by the plan c Number of employees not covered by the plan d Total number employed*
* Should equal the total of a, b, and c—if not, explain the difference. Describe the eligibility requirements that prevent those employees not covered by the plan from participating. 4
At any time after December 31, 1959, did any of the following persons engage in any of the transactions listed below with the trust: the creator of the trust or a contributor to the trust; a brother or sister (whole or half blood), a spouse, an ancestor, or a lineal descendant of such a creator or contributor; or a corporation controlled directly or indirectly by such a creator or contributor?
Note: If you know that the organization will be, or is considering being, a party to any of the transactions (or activities) listed below, check the “Planned” box. Give a detailed explanation of any “Yes” or “Planned” answer in the space below. a Borrow any part of the trust’s income or corpus?
Yes
No
Planned
b Receive any compensation for personal services?
Yes
No
Planned
c Obtain any part of the trust’s services?
Yes
No
Planned
d Purchase any securities or other properties from the trust?
Yes
No
Planned
e Sell any securities or other property to the trust?
Yes
No
Planned
f Receive any of the trust’s income or corpus in any other transaction?
Yes
No
Planned
5
Attach a copy of the Supplemental Unemployment Benefit Plan and related agreements.
Form 1024 (Rev. 9-98)
Schedule K
1
Page
19
Organizations described in section 501(c)(19)—A post or organization of past or present members of the Armed Forces of the United States, auxiliary units or societies for such a post or organization, and trusts or foundations formed for the benefit of such posts or organizations.
To be completed by a post or organization of past or present members of the Armed Forces of the United States. a Total membership of the post or organization
b Number of members who are present or former members of the U.S. Armed Forces c Number of members who are cadets (include students in college or university ROTC programs or at armed services academies only), or spouses, widows, or widowers of cadets or past or present members of the U.S. Armed Forces d Does the organization have a membership category other than the ones set out above?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
If “Yes,” please explain in full. Enter number of members in this category
e If you wish to apply for a determination that contributions to your organization are deductible by donors, enter the number of members from line 1b who are war veterans, as defined below A war veteran is a person who served in the Armed Forces of the United States during the following periods of war: April 21, 1898, through July 4, 1902; April 6, 1917, through November 11, 1918; December 7, 1941, through December 31, 1946; June 27, 1950, through January 31, 1955; and August 5, 1964, through May 7, 1975. 2
To be completed by an auxiliary unit or society of a post or organization of past or present members of the Armed Forces of the United States. a Is the organization affiliated with and organized according to the bylaws and regulations formulated by such an exempt post or organization? If “Yes,” submit a copy of such bylaws or regulations.
b How many members does your organization have? c How many are themselves past or present members of the Armed Forces of the United States, or are their spouses, or persons related to them within two degrees of blood relationship? (Grandparents, brothers, sisters, and grandchildren are the most distant relationships allowable.) d Are all of the members themselves members of a post or organization, past or present members of the Armed Forces of the United States, spouses of members of such a post or organization, or related to members of such a post or organization within two degrees of blood relationship? 3
To be completed by a trust or foundation organized for the benefit of an exempt post or organization of past or present members of the Armed Forces of the United States. a Will the corpus or income be used solely for the funding of such an exempt organization (including necessary related expenses)? If “No,” please explain.
b If the trust or foundation is formed for charitable purposes, does the organizational document contain a proper dissolution provision as described in section 1.501(c)(3)-1(b)(4) of the Income Tax Regulations?
Second Generation Motorcycle Association, Inc. PO Box 303 Tomkins Cove, NY 10986 (EIN)13-3751622 Additional Information for Part III - Financial Data -Lines 3 and 11 Details (Income and Expenses) Description
Amount
Income Category
2005
2004
2003
2002
Total
Line 3 - Gross Amounts Derived From Activities related to the organizations exempt purposes Annual Charity Event - Dice Run Total Club Merchandise (Shirts, Patches) Total Club Social Gatherings (Holiday Party, Picnic, …Other) Total Total Line 3
12,772
8,629
-
-
588
3,078
590
956
21,401 5,212
5,025
4,446
1,197
1,201
11,869
18,385
16,153
1,787
2,157
38,482
(1,178) (3,676) (492) (5,346)
(400) (3,000) (3,400)
(950) (50) (1,000)
Line 11 - Contributions, Gifts, Grants, and similar amounts Contribution to local Family or organization (Fund Raising) Total Contribution to National Charitable Organization (Breast Cancer) Total Purchased Flower for Member in morning Tota Total Line 11
(225) (52) (277)
(2,753) (6,676) (594) (10,023)
S e c o n d G e n e r a t i o n M o t o rc y c l e A s s o c i a t i o n Volume 4 Issue 7
Newsletter Date September 2005
Hot Times October Meeting – Be There October 19 —– 8:00pm Executive meeting 7:00pm
Inside this issue: President Comments
2
Road Captains / AMA
2
Safety Officers
2
Dice Run
3
Member Ads
4
Calendar
4
It is October 18. And President Mike Renza reminds everyone that nominations of officers is in our near future. If you would like to get more involved in the club and be an officer, step up to the plate. It is important to remember however, that if you are elected you now have a responsibility to the association to perform all the duties of the offices to which you have been elected. That fact sometimes gets lost in thrill of the election process. Each job has certain duties, some have more than others but all are important. Take a moment and think about any office you like, come up with a list of what you think the duties of the job are and then talk to the person that has the job. My guess is you will have thought about maybe 30% of what they actually do and no one knows about it but them.
Special points of interest: • New Safety tips • Member Ads have been revised. • Join the AMA today • Be an active member come to the meetings.
The Absecon Lighthouse at Atlantic City was the location selected for the presentation of the donation to the American Breast Cancer Foundation on October 15, 2005. Five members made the trip and had a beautiful day. A check for Five Thousand Dollars was presented.
What we did on our Summer vacation – 2005 Since our last letter in August a lot of things have been going on. A group of us went to the “Roar at the Shore” in Wildwood NJ. Here we see Jeff Berger and his biker babe Leslie enjoying the sites at Cape May, just outside Wildwood. We left on Thursday for the 3 hour ride and met numerous other groups along the way. A couple of guys on bikes who just felt more comfortable with a group jumped in and rode most of the way with us. We also ran into some other unexpected guests. Jeff Comparetto’s Mom and Dad on their way to A.C.. It was very odd to see a car pull along side the group and begin to talk to one of our members at 70 MPH. Then when we stopped Mom and Dad were there and it all became obvious. Making the trip by bike were Brian and Maryann. Brian went shopping for a new bike while in Wildwood. Couldn’t make the deal, but he tried. Jeff Nish also rode down. He and Brian lead the way along with Ronnie Silverstien. Kevin Clark aka Skelator along with Jeff Berger made up the center of the pack and Barbara and Butch Babcock acted as safety officers and kept watch on the group.
Page 2
Presidents Corner Oct 2005 It’s all about the ride. It is also about participation. It is about being there when the club is involved in an event. It is about wearing your colors when we ride as a group. It is about leaving Samsondale together and riding home together. That all comes down to one word “Pride”. Proud to be a member. Proud to wear the colors. Proud to be hangin’ together as a group. Something has happened to our organization. I don’t know whether to call it “evolution” or “mutation” but we have changed. We have become an organization that people look to throughout the community for help. Let’s just take a look back for a moment. During the holidays 2004 we were asked by a member to sponsor a food drive for some church in Stony Point. We did it and did it well for a first time shot. Our Toy run was a bust this passed year because of missed communications with other organizations. Super Bowl Sunday, well over twenty club members along with numerous other clubs run through North Rockland in support of the Polar
We have to remember,
Day
Plunge and Lauren Lieber. Another good thing we did. Spring 2005 we get the Rockland County Times to do a Motorcycle awareness article that for the first time in anyone's memory brought all of the clubs from Orange and Rockland County together for speak as one. We allowed our logo to be used to raise additional funds for the Lauren Lieber fund and sold/purchased numerous tickets to that end. We did a nationwide television spot for our own Dice Run for Breast Cancer. We were asked to cook for the hurricane Katrina relief efforts. That was another good day. We were asked to bartend for a Wetdown of a new piece of fire fighting equipment in Suffern. Another good night. We've been invited to participate in the
Date
Destination
we all want to get
Haverstraw Villages Halloween parade. People are asking us to participate in things for next year already. The town of Haverstraw is asking us to put together something for their annual Community Day (Spring 2006), like a Bike and Custom Car show. Along with something for the end of the season. I guess what we can see happening is we are becoming a force in the community. A group to be respected for the work we do. Our Association was called a “gang” one night at Annies and one of our members straightened that person out quick by just saying “We are not a gang, we are a group of people that like to ride motorcycles and at the same time we do a lot of good for the community”. Looking back on what we have done this year, I guess that member was right. Some times we even loose sight of what we do. Maybe it is all about the ride, ride but what we have figure out is, What is the ride ? Be Proud to be a member… I am.
Road Captains
home in one piece.
AMA News - Ron Bimbo All members , Please contact Ron Bimbo or Ron Dicensza with your AMA membership numbers and expiration dates. It is important to update our files for future events. Second Generation has accumulated 43 points thus far in District 34 events. This is exciting news because this
would mark the first time we had any real competitive participation in District events. We can and should strive to do better. Any member who needs to join the AMA can see Ron B. or Ron D. on Sundays at Samsondale or at our Monthly meetings. Contact info for Ron B is
Cell: 914-536-4169 E-mail:
[email protected]
Page 3
Dice Run – 2005 – Presentation Made in Atlantic City October 15, 2005 – Five members made the three hour trip to Atlantic City to present the check to the American Breast Cancer Foundation. Foundation Director, Tammy Wagner and her co-worker Donna made the three hour trip from Baltimore Maryland to accept on behalf of the foundation. As you can see by the photos that after about 10 minutes of very light drizzle, the day turned out to be perfect. It would have been a great ride with the bikes but we just don’t seem to be having that kind of luck with the pres-
entation. After the presentation was made, Tammy explained to us what the mission of the foundation was and how they are now
recognized for their work by the American Cancer Society. The ABCF actually helps women who cannot afford treatment to get treatment through the issuance of
… Summer Vacation … cont. Of course taking all the photos of our group riding along the highway was none other that Gina with Leslie driving the pace car. The next day, Jeff and Cindy arrived along with Pedro and Karen. Let the games be-
gin. Here we see the late arrivals trying desperately to catch up. By nightfall they had. From bottles of Tequila to Absolut to lessons on eating a banana, we had quite a weeke n d . P r op e r technique is demonstrated for
peeling a banana. Then came the End of Season Picnic. Good weather, good food and good friends are always a good way to end the season. We r e c eived lessons on how not to launch a boat. !! Here Brian points out the various mistakes made by the unknown yachtsman when he tried to launch his craft during low tide …
grants. They also provide funds for research and development. We asked about any presentation materials they may have for us to use when we attack this next year, if we decide to continue, and they explained they are looking in to creating a short video presentation that could be used in that capacity. Thanks to everyo ne t ha t made this possible. Say Hi to Brian a new friend to Second Generation MA. According to Brian and all those that have floated a boat, that’s a NO-NO. Two other events rounded out the summer, The Wetdown at the Suffern Fire House and cooking
for Hurricane Katrina relief efforts at Bowline Park. Its been a
great Summer.
SECOND GENERATION MOTORCYCLE ASSOCIATION
Club Happenings
PO Box 303 Tomkins Cove, NY 10980
Sundays
Every
Weekly Ride Samsondale Plaza 9:30 am
Saturday
12/10/05
SGMA Holiday Party
Phone: Fax: Email:
[email protected]
We’re on the Web WWW.SECONDGENERATIONMA.ORG
ABCF Slogan: If you don’t find it, you can’t fight it, and if you cant fight it, you cant beat it !!
SGMA Classifieds Real Estate Agent Barbara Babcock, SGMA Secretary is a licensed Real Estate Agent with Country Sun Realty in Garnerville. Buying, Selling or Renting. Barbara can help. Call her at 947-1131 (Home) or 222-8486 (Cell)
Haverstraw Motor Sports Ads being updated. Call Guy for all the latest information on Bikes — ATVs 845845-429429-0141
IMPERIAL COLLISION Joe Bonavito 64 Catherine St. Nyack, NY 10960 (845) 353-4195 Fax (845)-348-0627
(845) 429-4423
Lic # HB6-003527 Insured A&S HOME IMPROVMENTS General Contracting Historical Renovations Additions– Repairs Anthony Grace
(845)429-8296
24 Hr Towing
DANNY SERVICE CENTER, INC. GENERAL AUTOMOTIVE REPAIRS – INSPECTIONS ROAD SERVICE – SNOW PLOWING A.S.E. CERTIFIED Danny Breyer
Massage Therapy (845) 671671-0789 Karen Rapp
23 Cosgrove
NOTE: Neither the editorial staff nor the Second Generation Motorcycle Association are responsible for typographical errors.
Second Generation Motorcycle Association Inc. SecondGenerationMA.Org
[email protected] PO Box 303 Tomkins Cove, NY 10986 (EIN)13-3751622
Charter “Second Generation M.A.” has been founded to promote the enjoyment of owning and riding motorcycles and to generate goodwill towards motorcycle activities in the local community. Any activities performed or sponsored by “Second Generation M.A.” will be lawful and family oriented. As a free association of Motorcycle enthusiasts it always will be our first priority to promote safe and family oriented motorcycle activities. We also acknowledge the commitment to perform an active role in the local community by conducting and participating in charity events or other community oriented and related activities to the best of our ability. Each member, while wearing SGMA colors or participating in the SGMA connected events such as meetings, rides or any other activities, will display and maintain a conduct of courtesy and respect towards fellowmembers and others outside of SGMA. All members should make a conscious effort to promote drug and alcohol free motorcycle riding in the interest of safety. Membership conduct will be defined in the by-laws being adjunct to this charter. Each member will receive a copy of the charter and by-laws and will be required to affirm compliance by signature. Failure to comply with the charter and or by-laws as set forth may result in fines, penalty or both, or in the termination of membership, in accordance with the stipulation of the by-laws. Second Generation M.A. Rockland County, NY Date Amended: Oct. 2002
Second Generation Motorcycle Association Inc. SecondGenerationMA.Org
[email protected] PO Box 303 Tomkins Cove, NY 10986 (EIN)13-3751622
BY-LAWS ARTICLE 1-GENERAL A) The by-laws have been written as an adjunct to the Charter. Proper conduct of club business, receiving and disbursement of club funds, and all membership activities and procedures shall be guided by these by-laws in support of the Club Charter. B) The club will be AMA sanctioned if feasible, to be decided annually according to current financial or other standings.
C) The Executive Board may formally adopt a proposal for termination of the Corporation and or assets. The proposal must be brought to an official meeting for presentation to membership and voted on and passed with a two-thirds vote of those present at the same meeting.
ARTICLE 2-MEMBERSHIP QUALIFICATIONS AND ENROLLMENT. 2.1 New Membership New membership will be solely through sponsorship by an existing club member in good standing. 2.2 Sponsorship Qualifications Any individual, who is a member of the community in good standing and pledges to uphold the Charter and by-laws, qualifies for sponsorship. 2.3 Limitations of sponsorship
Page 1 of 9 Post Office Box 303 Tomkins Cove, New York 10986
a) The number of sponsorships per member is limited to a total of 2 sponsorship per calendar year. A new sponsorship consisting of husband and wife is considered one sponsorship. The club may vote to waive this limitation on an as needed basis.
Page 2 of 9 Post Office Box 303 Tomkins Cove, New York 10986
2.4 Trial Membership a) Newly sponsored trial members are to undergo a 6-month trial membership period regular attendance of meetings, club rides and other club activities. Any deviations of attendance are to be reviewed by the Executive Board. b) During this evaluation period, trial members are ineligible to vote, obtain or wear colors. After completion of the trial membership period, trial members may be voted in as full members by a majority membership vote, if vote is recommended by the Executive Board. 2.5 Trial Member Sign-up a) Prior to sign-up trial members are to present a brief statement to the membership. This statement should include the reason for wanting to join the club as well as a brief history of the motorcycling background (bikes ridden, years of riding, etc) b) At the time of sign up, trial members will receive a copy of the Charter and by-laws. After having been given the opportunity to review the Charter and by-laws, they will be required to sign a trial membership sign up sheet and pay a predetermined sign up fee. Trial members will receive a copy of Group Riding Instructions for familiarization at this time. 2.6 Membership Obligations This is a working club. All members are required to volunteer their time and efforts to assist actively in all club functions 2.7 Full Membership Induction A formal ceremony will be performed for new members that have been granted full membership status. This ceremony will be performed in front of the membership and include the signing of the sign-up document and presentation of the colors. 2.8 Associate Membership As a family oriented club, we provide associate membership status for spouses or individuals in similar relationships who do not ride a motorcycle, but are actively participating in club rides and other related events. Associate members are subject to the same dues, rules and regulations 6-month trial membership and privileges as trial or full members, respectively.
Page 3 of 9 Post Office Box 303 Tomkins Cove, New York 10986
2.9 Limits on Yearly Membership A limit of 5 new members (in accordance with 2.3a) per calendar year will exist to minimize mass growth and ensure that all new members have an opportunity to establish relationships with existing members. The membership can vote to exceed the limit with majority vote (mail in, or in person) ARTICLE 3- Membership dues/application fees a) Membership dues will be set at $80.00 per calendar year. In addition to the annual membership dues, there will be a one-time fee of $50.00. These fees are subject to change annually if deemed necessary by a vote of the members. b) In case of trial membership, there will be a $5.00 per month fee, due at each meeting for the 6-month trial period (total of $30.00). c) At the time of sign-up for full membership, after the trial period, the balance of the membership fees, $100.00, will be due. (This consists of $80.00 annual fee, less the $30.00 already paid [$5.00/month for 6 month], plus the $50.00 one-time. No colors will be issued or privileges extended until this payment is complete. 3.1 Incidental membership charges Each member attending or non-attending a meeting will contribute a designated amount voted on by the membership, toward the cost of meeting room and associated expenses, such as non-alcoholic refreshment, etc. on a monthly basis as set forth by the Treasurer. Members not attending meetings will receive a copy of the monthly newsletter by mail. This is a mandatory charge that applies equally to all members, including trial members. Bills will be sent out quarterly reflecting any outstanding fees. If payment is not made up by statement due date, the member will be suspended and / or fined by the Executive Board. 3.2 Membership renewals Members are to renew their annual membership by the date of the January meeting. If dues and incidental membership charges are not paid by the date of the February meeting the delinquent member will receive a notice of membership termination.
Page 4 of 9 Post Office Box 303 Tomkins Cove, New York 10986
ARTICLE 4-OFFICERS a) Current officer positions will be as follows: Executive Board 1) One President 2) One Vice President 3) One Recording Secretary 4) One Treasurer Officers 5) 6) 7) 8) 9) 10)
One Editor Three Safety Officer Two Sergeant of Arms Seven Road Captains (or as needed) One Activities Co-ordinator Two AMA Rep
Appointed Positions – Assigned by President 11) Two membership Managers 12) Trustees (2 to 6 as needed) 13) One WebMaster 14) One By Laws keeper b) All officers will serve a one year term 4.1 Executive Board a) The top administrators of the club namely President, Vice President, Secretary, Treasurer and Trustee will form the Executive Board. b) The Executive Board will operate the administration of the club activities and provide parliamentary rules during the meetings. c) The Executive Board has the right to appoint any club member to any position for the good of the club if no suitable member volunteers. This applies to all club activities. d) The Executive Board has the right to impose fines, penalties and to recommend membership termination. e) In the event that an Executive Board member resigns their position, he will be ineligible to run or hold office for a period of two years. f) A person must be a member for more than 12 months and in good financial standing in order to be elected.
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4.2 Nomination of Officers a) Nominations of officers will be held in September. The nominee will campaign in October. b) Candidates running for office will provide the membership with a verbal statement of qualifications for the position they are seeking, the reasons they are seeking office and what they intend to accomplish during their stay in office. c) Election will be by membership majority vote. ARTICLE 5-GRIEVANCES a) All grievances will be handled by the Executive Board jointly with the Appointed Trustees. The grievance will be settled and all involved will be advised of the decision. b) The members involved have the right to appeal the decision to the membership for a final resolution. ARTICLE 6- MEMBERSHIP VIOLATIONS/TERMINATIONS a) Members who are found in violation of the Charter or by-laws are subject to fines, penalties or both, or may be expelled from the club by a majority vote by the membership in attendance. b) Typical example of membership violations are: 1) Non Payment of dues or incidental fees 2) Non payment of fines 3) Non-compliance with penalties 4) Extremely rude, offensive or insulting behavior towards fellow members or others while involved in club activities or wearing club colors 5) The initiation of a physical confrontation while being involved in club activities or wearing club colors 6) Public drunkenness while being involved in club activities or wearing club colors 7) Participation in a club ride while intoxicated or under the influence of drugs 8) Desecration of club colors. c) Membership violations are not limited to the above examples.
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6.1 Assessment of fines and/or penalties a) Fines may be assessed by the Executive Board in the amounts of $10.00, $25.00 or $50.00 depending upon the type of violation, at the Executive Board’s discretion. b) At the Executive Board’s discretion, penalties may be assessed for non-payment of fines in conjunction with fines or instead of fines, depending upon the type of violation. c) In case of serious violations affecting the well-being and safety of other club members or the reputation of the club as a whole, members may be barred from any number of events, such as meetings, club rides or other functions, or their club membership may be terminated permanently. d) Resignations from the club are required in writing to the attention of the Executive Board and can only accepted by the Executive Board. ARTICLE 7-MEETINGS Regular business meetings will be held on the third Wednesday of every month at a location set at the previous month’s meeting. Monthly business meetings are opened to full and sponsored trial members only. Guests are welcome only with prior approval by the Executive Board. ARTICLE 8- EXPENDITURES a) Any funds in the treasury are membership moneys. Therefore prudent judgement shall be used in the handling and disbursement of such funds. b) Any expenditure out of the treasury in excess of $40.00 per item and a total of $150.00 per month require majority approval by membership prior to expenditure. This amount is to be reviewed at the end of each calendar year. c) No treasury funds of any kind at any time are to be used for alcoholic beverages in order to preclude any alcohol-connected liability issues. d) A monthly balance of the club’s financial status consisting of Previous month’s ending balance Receivables Payables, and Closed out months’ ending balance will be presented verbally by the Treasurer at each months meeting. e) In addition, the membership will be presented with a copy of a written annual financial statement. f) The club bank account requires the signatures of the five Executive Board members on the signature card. g) All checks issued require the joint signatures of two Executive Board members consisting of the Treasurer and one other Board member. Page 7 of 9 Post Office Box 303 Tomkins Cove, New York 10986
h) Each January, after elections, a new corporate resolution and signature cards are required to be delivered to the bank of account/
a) b) c) d) e) f)
a) b)
c)
d) e)
f)
ARTICLE 9- CLUB COLORS Only club members with full membership status are authorized to wear club colors. Colors should be worn on all club rides. Any and all Club Officers are required to wear colors on all club functions and including rides. Club colors will remain the property of the club. The club reserves the right to request the return of colors upon termination of membership status to prevent their unauthorized use. Only Second Generation Colors may be displayed by full members while on club rides or functions. This is regarding both front and rear insignias. Colors may be pulled and held by the Executive Board as punishment for membership violations. ARTICLE 10- CLUB RIDES All club rides will be announced. Destinations, riding procedures and ride formations will be announced by the Safety Officer or Road Captains before each ride. Members will fully comply with and strictly adhere to all riding instructions and safety procedures. Failure to do so constitutes a gross violation of the Charter and by-laws and will result in direct corrective action, as deemed necessary by the Safety Officer and/ or Road Captains. The Safety Officer and Road Captains are empowered to remove any member or guest from the group if their riding style and/or behavior, motorcycle and/or equipment constitute a safety hazard. Any safety problems are to be brought to the attention of the Safety Officer and/or Road Captains by all ride participants Trial and/or new members will receive written group riding guidelines at the time of signup. It will be the Safety Officer’s responsibility to follow up with new members, on a timely basis, to ensure that the riding instructions are fully understood. All full and trial members are to have a valid motorcycle license or permit and adequate and current insurance.
10.1 Guest invitations to club rides a) Any club member in good standing may invite other riders as guests to participate in club rides from time to time. b) Invited guests must be introduced, prior to the ride to the Safety Officer and Road Captains by the inviting member. Page 8 of 9 Post Office Box 303 Tomkins Cove, New York 10986
c) It is the inviting member’s responsibility to provide such guests with proper riding instructions, prior to ride participation, in accordance with club group riding guidelines. d) Inviting members must also be aware that guests may not be familiar with the difference in riding style a group ride requires. In the interest of safety, guests unfamiliar with group riding must be kept at the rear of the group with the inviting member, where the rear Road Captain can observe their riding skills and the safety of the rest of the club members is not jeopardized. ARTICLE 11- CLUB DISSOLUTION a) If, for any reason, the club dissolves, the executive board will give all assets to a charity of their choosing. ADDENDUM Any amendments or additions to these by-laws will be made by a duly appointed By-Law committee. Date established: December 7, 1993 Date Amended: Oct. 2001 Date Amended: Oct. 2002 Date Amended: March 2003 Date Amended: December 2003 Date Amended: January 2006 SIGNATURES: Executive Board
President
Date
Vice President
Date
Secretary
Date
Treasurer
Date
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