Instructions for Signing-in to iLearn Our Learning Management System (LMS): iLearn is a web-based software application for the administration, documentation, tracking, reporting and delivery of all education. iLearn can be accessed through the I Need To… or Quick Links area on the North Shore LIJ Intranet: Click on the I Need To… dropdown, or the Quick Links on the Intranet. Click Access iLearn.
FOR STATEN ISLAND & LIH EMPLOYEES ONLY: Click on the Click Here button (
). Review the pop-up and click OK (
). Enter your username & password (
).
You can access the iLearn login page directly by going here: http://lsglm700.learnsoft.com/lsglm/login/nslijlogin.aspx Username: SIUH-(first name initial / last name initial and Peoplesoft employee ID number *) ex: “SIUH-JS123456” Password: Initial password is Peoplesoft employee ID number *, ex: “123456” After first login, update password & logout for change to take effect. Login with new password to access iLearn.
*Your Peoplesoft employee ID number can be found on your paycheck. If you are a voluntary physician, you must use your license number in place of employee ID number.
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FOR ALL OTHER MANAGERS: If you are on your personal work computer click the blue button that says “Learning Management System” and you will be logged on automatically.
If you are on a shared computer or kiosk, you will be prompted to enter your Universal ID in the “User Name” field and your associated password in the “password” field.
* If you are accessing this from home, please log into the Remote Access Portal (RAP).
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Enroll and Manage My Courses To Enroll: 1. Click on the Search tab.
2. In the Search Field: type in key words which will assist in searching for your course. Ex: “conflict management”. 3. Click on the Search button.
4. From search results, click on
View icon to the right of the course information to open the course details.
5. Click the Enroll button within the window that opens up in order to enroll in the class.
You will receive a confirmation email from
[email protected]. The appointment can be added to your Outlook calendar by clicking accept.
Cancelling out of a Course Click on the My Courses tab. Click on Cancel icon
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to far right of the course.
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Instructions for Managing Employee Education
jh View an Employee Enrollment & Transcript:
Enroll Employee(s) in a Course:
1. Click on the My Team tab on top right.
1. Click on the Search tab. 2. In the Search Field: type in key words which will assist in
2. Search for the employee in the top right search box or
3. Click on the Search button. 4. From search results, click on
searching for your course. Ex: “conflict management”.
scroll through the list. Click on their Name to view employee details. Accept/ Deny Employee from Course: 1. Click on the My Team tab on top right.
to the left of the course information. 5. Find the employee that you would like to enroll by entering the last and/or first name, and then clicking Go. 6. Once the employee is located, check the box to the left of their User ID, and click Add Attendees.
2. Click on the Enrollment tab below My Transcript. 3. If there are learning requests to process, pending
requests will appear in this window. 4. Click on Enroll or Deny for each learning request.
Cancel Employee out of a scheduled Course: 1. Click on the My Team tab on top right.
. 2. Search for the employee in the top right search box or
scroll through the list. Click on their Name to view employee details. 3. Scroll down to Available Learning Object Sessions. 4. In the row of the course you would like to cancel, click on Cancel link.
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7. Look for confirmation message that the enrollment worked.
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Instructions for Enrolling Via an Assignment (Example: ICD-10 Education Certifications) Assignments are used to enroll users in courses that are mandatory. Managers will use assignments to enroll their employees in specific certifications predetermined by the business units. See numbered images below instructions for further clarification. 1. Click on the Advanced View link.
2. Hover over Learning Objects and select the Assignments options from the menu.
3. In the search field: type in the name of the assignment. i.e., ICD-10 Business Impacts.
4. Click on the Assignment Name.
5. In the assignment screen scroll down to Available Users section and click on Add User.
6. Check the box to the left of each employee to be registered. If you have more than 1 page of direct reports, you may need to either: o Click Next towards the top, right of the page to see additional pages OR o Search for the employee(s) by typing in their name & clicking “go”. 7. After checking the appropriate boxes, click Add User
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to complete the enrollment of the employee.
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Reporting- Completion Report View a Completion Report: 1. Click on the My Reports tab on top right. 2. Click Completion Report [Excel Exportable]. 3. Enter desired Report Criteria.
Standard Criteria: Date Range – select Any Date or enter Start Date and End Date Course – add one or more courses Availability – all North Shore or individual facilities Catalog – all North Shore or individual catalogs 4.Click View Report on the top right.
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Export Completion Report: 1. Perform View a Completion Report steps to the left. 2. Click Export icon on the top left of the report. 3. Select the Export format MS Excel 97 – 2000 (Data
Only) 4. Select All or specific pages for report. 5. Click Ok.
You will be prompted to either Open or Save the Excel report.
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