Mass Xpress - Plymouth Rock Assurance

Mass Xpress User Guide

Introduction The Main Menu Screen

3

Section 1 The URI Screen (Registration/Title Inquiry)

4

The URSR Screen (Registration Scroll)

11

The U RS N Screen (Registration/Vehicle Identification Number Owner Scroll)

13

The URSV Screen (USM Registration Scroll by Vehicle Identification Number) The URN Screen (UMS Registration Scroll)

15 17

The URVN Screen (NADA Value Guide Inquiry)

20

The RH Screen (Registration History)

23

The VT Screen (Vehicle Title History)

28

The R1C Screen (Lessee Information)

30

The RBS Screen (Registration Bank Scroll)

35

The RNF Screen (Corporate Scroll by FID)

37

The COR Screens (Cash Obligation Resolution)

39

The IMI Screen (Inspection Maintenance History)

43


1

Ed. 09/08

Section 2 The ULP Screen (UMS Person Name Scroll)

47

The LI Screen (License Inquiry)

49

The LH Screen (License History)

54

The LTH Screen (License Transaction History)

57

The LN/LNO Screen (License Number Scroll)

59

The LNS Screen (Social Security Number Scroll)

61

Section 3 The UMI9 and UMIQ Screen (SDIP Statement Input)

63

The UMIQ Screen (SDIP Statement Display)

65

The UMO Screen (MRB Operator Summary)

66

The UMA Screen (At Fault Insurance Claim)

69

The UMC Screen (Comprehensive Insurance Claim) 73 The UMVI Screen (Traffic Citation)

76

The UMVH Screen (Traffic Citation History)

80

The UMVS Screen (Duplicate Citation Scroll)

95

The MRBS Screen (Duplicate License Scroll)

97

Section 4 The UPH Screen (Policy History)

99

The UPTH Screen (Policy Transaction History)

102

The UVH Screen (Vehicle Policy History)

106

The UPOI Screen (Policy/Operator Inquiry)

109

Section 5 The NRR Screen (Nonrenew Display Obligations for Registration)

111

The NRL Screen (Nonrenew Display Obligations for License)

113


2

Ed. 09/08

The Main Menu Screen About This Screen This screen is used to navigate the Insurity Mass Xpress system.


3

Ed. 09/08

SECTION 1 – REGISTRATION SCREENS The URI Screen About This Screen Use the Registration/Title Inquiry (URI) screen to inquire on an individual or corporate registration and/or title. To display the customer's registration/title record, enter one of the following fields: • • • •

PLATE TYPE and REG # COLOR VIN # TITLE #

These fields are described in detail starting on the next page. The URI Screen


4

Ed. 09/08

Field Descriptions Function

Enter the function code URI and press Enter to display the URI screen.

MSG

Displays system-generated messages.

Plate Type

Enter the plate type code that corresponds to the type of registration you are inquiring about. This field is required when you enter a registration number.

Reg#

Enter the registration number of the plate you are inquiring about. This field is required if you do not enter a VIN, title, or license number. It is used in conjunction with the PLT TYP field above.

Color

You may enter the color code of the plate for which you are inquiring. This is not a required field, but may be helpful to define specific registrations in plate series that have undergone a color conversion. Valid colors are: Color Code R G Y B A S M V

Color Red Green Yellow Blue Authority State Municipal Variable

VIN#

Enter the vehicle identification number to inquire. This number can contain up to 17 characters. Most passenger and commercial vehicles since 1981 contain 17 characters. Homemade trailers weighing over 3,000 pounds require a Massachusetts VIN. This field is required if you do not enter a registration, title, or license number.

TTL#

Enter the Massachusetts title number to inquire. This field is required if you do not enter a registration, VIN, or license number.


5

Ed. 09/08

After you enter the information in the required fields and press Enter, the following fields display with data, if applicable. License #1

Displays the vehicle owner’s license number. If the owner is a corporation/company, a license number does not display. (This inquiry method is not recommended). If the customer did not provide a license number at the time of registration, this field displays a system-generated X number (for example, X12345678).

License #2

Displays the second owner’s license number, if applicable.

FID#

Displays the FID or EIN number of the corporation/company that owns the vehicle.

Lessee

Displays the name of the lessee of the vehicle, if applicable.

RMV-1 Batch #

Displays the system-generated batch number that represents the first transaction that combined this owner and vehicle. This number contains information for tracking purposes.

Owner Name1

Displays the primary owner’s last name, first name, and middle name (LIC #1). If the owner is a junior, senior, etc., this displays in the middle initial field.

DOB

Displays the primary owner’s date-of-birth (MM/DD/YYYY). Individuals with an X number may display a date-of-birth of 01/01/1901.

Owner Name2 Displays the second owner’s last name, first name, and middle name of the second owner (LIC #2). If the owner is a junior, senior, etc., this displays in the middle initial field. DOB

Displays the second owner’s date-of-birth (MM/DD/YYYY). Individuals with an X number may display a date-of-birth of 01/01/1901.

Corp/Co Name Displays the name of the corporation/company identified by the number in the FID# field. Mail Address

Displays the corporate owner’s or the primary owner’s mailing address (street name or P.O. box).

City

Displays the mailing address city or town name.

ST

Displays the mailing address state name.

Zip

Displays the mailing address zip code.


6

Ed. 09/08

Bld/Apt

Displays the mailing address building or apartment number, if applicable.

Reg Only Mail

Displays Y (yes) to indicate that the mail address on this record is for this registration only. Displays N (no) to indicate that it is not.

Resid Addr

Displays the residential street address of the primary owner if it is different than the mailing address. This field is not used for corporations/companies.

City

Displays the residential city of the primary owner, if it is different than the mailing address.

ST

Displays the residential address state name.

Zip

Displays the residential address zip code.

Bldg Apt

Displays the residential address building or apartment number, if applicable.

Garage

Displays the name of the city/town where the vehicle is garaged. This is the owner’s residential city—if the owner is an individual or the garage code—if the owner is a corporation. If a residential address does not exist, system defaults to the mail address city.

Reg Status Dt. Displays the primary/secondary status and an associated date. The date is the same as or beyond the original issue date of the registration. For a complete list of status codes, see Appendix B. Reg Eff Dt

Displays the date the registration became effective (MM/DD/YYYY).

Lifetime Paid

This field is no longer used. An “N” will always display.

STKR# - DT

Displays the inspection sticker # and the inspection date

INSP RSLT

Displays the inspection result

Reg Exp Dt

Displays the date the registration expires (MM/YYYY).

Model#

Displays the model number of the vehicle (if applicable).

Style

Displays the body style of the vehicle. For a complete list of body styles, see Appendix B.

Clr

Displays the color(s) of the vehicle.

Cyl

Displays the number of cylinders in the engine of the vehicle, if applicable (for example, 4, 5, 6, 8, or RO for Rotary).

Pass

Displays the maximum number of passengers the vehicle can transport.


7

Ed. 09/08

Doors

Displays the number of doors on the vehicle.

Tran

Displays a code to indicate the type of transmission in the vehicle: A (automatic) or M (manual).

Pwr

Displays a code to indicate the type of fuel used in the vehicle: E (electric), G (gas), D (diesel), P (propane), B (Electric and Gas Hybrid), or C (Gasoline engine that can be easily converted to natural gas, propane, etc.)

Bus

Displays a code to indicate the type of bus, if applicable. Valid codes are: Code D R P S V

Bus Type Department of Public Utilities Regular Pupil School Bus Van Pool

Seats

Displays the number of seats in the vehicle if one of the following plate types was entered: Bus School Bus School Pupil Transport Van Pool Limo

Wgt

Displays the weight of the vehicle in pounds if one of the following plate types was entered: Commercial Trailer

Ttl Status-Dt

Displays the title status and the date that status became effective. For a complete list of title statuses, see Appendix B.

Ttl Dt

Displays the month, day, and year the title was applied for.

Print Dt

Displays the date the title was printed.

Purch Dt

Displays the date the vehicle was purchased.

OD

Displays the odometer reading at the time of purchase.

N/U

Displays U (used) or N (new) to indicate whether the vehicle is used or new.

Prey Ttl St/#

If the vehicle has been previously titled in Massachusetts or another state, the previous title state and title number display in this field.


8

Ed. 09/08

Ttl Type

Displays one of the following title type codes to indicate that the title has any special information. Valid values are:

Brand

Title Type

Description

• • • • • •

Salvaged Reconstructed Recovered theft Clear Owner retained Prior owner retained

S or SALVAGE R or RECONST T or THEFT C or CLEAR OWNER P or PRIOR

Displays a code to indicate why a vehicle was salvaged or reconstructed (for previously-titled vehicles) and any additional information related specifically to the title type. Valid values are: Clear Title Brands: • BOND Bond posted • UNDL Undisclosed lien • MEMO Memorandum copy • OALT Odometer may be altered • ODIS Odometer discrepancy • ORPL Odometer replaced Primary Salvaged Title Brands: • PART Parts Only • REPR Repairable Salvaged, Reconstructed, Recovered Theft, Owner Retained, and Prior-Owner Retained Title Brands: • FIRE Fire damage • FLOO Flood damage • SALT Salt damage • THEF Theft • COLL Collision • VAND Vandalism

Reason Cd

Displays the reason code. This is used to indicate why a title is in review and awaiting print or activation.


Code

Description

AUD BDP OOP VCD VIN ODM SAL DOC DUP

Application was entered by an EVR End User or a branch Bad payment Owner or vehicle info entered incorrectly Check the ninth digit in the VIN VIN failed VINA Odometer discrepancy Salvage Title Department has a case on record Supporting document needed before title can be issued Duplicate title applied for but not yet issued

9

Ed. 09/08

MYR MOD STY ATU OAL PRR MSC Ttl Rtn St

Model year amended on registration Model amended on registration Style amended on registration Auto Theft Unit has a case on record Original title application lost Prior registration record Problem with title application

This field is not currently used.

Lien1 Type/Cd Displays the lien holder type and code. The two types of lien holders are C (corporate) and I (individual). Each lien holder has a five-digit code (for example, C/36126 = Ford Motor Credit and I/78650 = Joe’s Body Shop). Name

Displays the lienholder’s name.

Lien2 Type/Cd Displays the second lienholder type and code. Name

Displays the second lienholder’s name.

Ins Co

Displays the three-digit insurance company code and name.

Orig Issue Dt

Displays the month, day, and year the customer’s registration plate was issued.

NonProf

Displays Y (yes) to indicate that the owner of the vehicle is a nonprofit organization. Displays N (no) to indicate that the owner of the vehicle is not a non-profit organization.

Plt Order Status/Dt

Displays the plate order status and the month, day, and year the plate was ordered, if applicable. The common status codes are I (issued) and O (ordered).

Last-Next Bill Displays the number of the excise run of the customer's last excise tax bill and the month and year of the customer's next excise tax bill.


10

Ed. 09/08

About This Screen The URSR Screen Use the Registration Scroll (URSR) screen to display registration information by registration number. The following registration data displays for each registration record found: ♦ Plate type, registration number, and color ♦ Model year of the vehicle ♦ Make of the vehicle ♦ Model name ♦ Color of vehicle ♦ Primary owner of each vehicle, listed by name (last, first, and middle initial) ♦ Primary registration status of the vehicle To display the customer record, you enter the Plate Type and Registration # . If you know only part of the registration number, you can enter only that part of the number. In this case, all records with registration numbers that begin with the number you enter display. In addition, you can enter the REG STATUS field to limit your search to only registrations with that particular status. The URSR Screen


11

Ed. 09/08


Enter the function code URSR and press Enter to display the URSR screen.

MSG


Plate Type

Enter the plate type code that corresponds to the type of registration you are processing to display the customer record.

Enter the complete or partial registration number of the plate you are inquiring Reg # about to display the customer record. There are a maximum of 14 matches per screen display. If the complete number is entered, this number displays as the first match on the screen. Color

Displays one of the following color codes based on the plate type entered: Color Code Color Red R G Green Y Yellow B Blue A Authority S State M Municipal V Variable

Reg Status Enter the status of the plate to display only those registrations that match this status. For a complete list of registration status codes, see see Appendix B. After you enter the information in the required fields and press Enter, the following fields display with data, if applicable. Plate Typ

Displays the plate type code.

Reg Number

Displays the registration number. Displays the color of the plate.

Model Year

Displays the model year of the vehicle.

Make

Displays the make of the vehicle.

Model Name

Displays the model name of the vehicle.

Color

Displays the color of the vehicle.

Owner Name

Displays the name of the primary owner of the vehicle.

Status

Displays the primary registration status of the vehicle.


12

Ed. 09/08

About This Screen

The URSN Screen Use the Registration/Vehicle Identification Number Owner Scroll (URSN) screen to find a vehicle identification number (VIN) or registration information. This screen displays all VINs and registrations attached to that person. The only required field on this screen is NAME L (last name). To display the customer record, enter all or part of an owner’s name. You can also enter any of the following fields to narrow your search and limit the number of records that display: ♦ ♦ ♦ ♦ ♦ ♦

Name Last Name First Name M (middle initial or initials for Sr., Jr., etc.) DOB (date of birth) VIN Display (Y or N) REG STATUS (registration status)

Another field, VIN DISPLAY, allows you to determine what type of information you want to display on this screen. For example, you can elect to display the vehicle identification number or registration information (plate type, color, registration number, and registration status). These fields are explained in detail starting on the next page.


13

Ed. 09/08

Function

Enter the function code URSN and press Enter to display the URSN screen.

MSG


PG

Displays the page number of the current scroll screen.

Name L:

Enter the registered owner’s last name to display the record. You can enter part or the entire name. If you enter just part of the name, all customers whose name begins with the letters you enter display.

F

Enter the registered owner’s first name or initial. Use this field to narrow the search and limit the number of records that display.

M

Enter the registered owner’s middle name or initial. Use this field to narrow the search and limit the number of records that display.

DOB

Enter the registered owner’s date of birth (MM/DD/YYYY). Use this field to narrow the search and limit the number of names that display.

Vin Display

Enter Y (yes) to display the VIN associated with the owner's registration. Leave this field N (no) to display the plate type and color, registration number, and registration status, but no VIN. Note: Except for Y, characters in this field do not display after you enter all selection information and press Enter.

Reg Status

Enter the appropriate primary registration status to display owner information or VIN numbers only for registrations having that status. Use this field to narrow your search and limit the number of records that display. Leave this field blank to display owner information or VIN numbers for all registration statuses.

After you enter the information in the required fields and press Enter, the following fields display with data, if applicable. Owner Name/DOB

Displays the owner’s name and date of birth. The owner’s name, address, and DOB are listed with each line of registration or VIN information.

Street/City

Displays the street and city/town portions of the owner’s address.

ST

Displays the state portion of the owner’s address. For a complete list of valid state, Canadian, and foreign codes, see Appendix B.

Vin/ Registration Info

Depending on what you entered in the VIN DISPLAY field, displays the owner’s VIN or registration information. If VIN DISPLAY is Y, the VIN displays. If VIN DISPLAY is N, the registration information (registration number, plate type, color, and registration status) displays.

Status

Displays the primary registration status if registration information is entered.


14

Ed. 09/08

Field Descriptions

Use the UMS Registration Scroll by Vehicle Identification Number (URSV) screen to display the following registration information: ♦ ♦ ♦ ♦

Vehicle identification number (VIN) Plate type, registration number and color of plate The primary owner of each vehicle—listed by last name, first name, and middle initial Primary status of the registration

This screen can also be used to select a particular registration for display on another screen. This is explained in more detail in the Procedures section at the end of this chapter. To display the customer record, enter the vehicle identification number in the VIN # field. If you know only part of the VIN, you may enter only that part of the number. In this case, all records with VINs that begin with that number display. You can also enter information in the REG STATUS field to limit your search to only registrations with that particular status. The URSV Screen


15

Ed. 09/08

About This ScreenThe URN Screen Function

Enter the function code URSV in this field and press Enter to display the URSV screen.

MSG


PG


Vin #

Enter the vehicle identification number to display the customer record. If you know only part of the VIN, you may enter only that part of the number. In this case, all records with VINs that begin with that number display. The VIN number can contain up to 17 characters. Most passenger and commercial vehicles since 1981 contain 17 characters. Homemade trailers weighing over 3,000 pounds require a Massachusetts-assigned VIN.

Reg Status

Enter the primary status of the plate to display only registrations with that primary status. For example, if you enter ACTV (active), only information with active registrations for the VIN number you enter will display.

After you enter the information in the required fields and press Enter, the following fields display with data: Vehicle ID

Displays the vehicle identification number.

Plate Typ


Reg Number

Displays the registration number.

C

Displays the color of the plate.

Owner Name

Displays the name of the owner of the vehicle.

Status

Displays the primary registration status of the vehicle.


16

Ed. 09/08

Field Descriptions

Use the UMS Registration Scroll (URN) screen to display registration information for corporations and/or companies. The only required field on this screen is the CORP/CO NAME (corporation/company name) field. You can also enter three additional fields to narrow your search and specify the information that displays on this screen. These additional fields are: ♦

ACTIVE PLATES—Allows you to display only active plates assigned to corporations/companies.

♦

EXACT CORP/CO NAME—Allows you to display only those corporations/companies that have the name you enter.

♦

CORP/CO ONLY—Allows you to display corporation/company names and addresses only or include registration information.

These fields are described in detail starting on the next page. The URN Screen


17

Ed. 09/08


Enter the function code URN in this field and press Enter to display the URN screen.

MSG


Corp/Co Name

Enter the name of the desired corporation or company to display the record.

Active Plates

Enter Y to display only active plates assigned to the corporations/companies. Leave this field N to display all plates assigned to the corporation/company. Enter Y if you want the system to search only for corporation/company names that match the exact spelling of the name you typed (through the first 20 characters). Leave this field N, if you do not want an exact match on the name. In this case, the system displays all corporations/companies with names similar to the one you entered.

Exact Match On Corp/Co Name

Corp/Co Only Enter Y to display only corporate names and addresses. Leave this field N to display registration information with corporate names and addresses. Owner Name and Addr

Displays each corporation/company by name and address (city and state).

FID#

Displays the company or corporation’s Federal identification (FID) number or Employer Identification Number (EIN).

Own

Indicates who created the NOWN: C (Citation/MRB), R (Registry), D (Dealer Repair), V (RMV formerly MRB), or E (RMV formerly Dealer/Repair).

Stat

The status of a registration. This field represents the primary status of the registration. The most common primary statuses are ACTV (Active) and EXP (Expired). For a complete list of primary status codes, see Appendix B.

Typ

Displays the type of plate issued; for example, CON = commercial and PAN = passenger. For a complete list of plate type codes, see Appendix A.

C

Displays the color of the plate issued. Valid colors are: Color Code R G Y


Color Red Green Yellow Blue

18

Ed. 09/08

A S M V Reg Num

Authority State Municipal Variable

Displays all registration numbers belonging to that corporation or company.

Note: Registrations are displayed in registration number order, from left to right.


19

Ed. 09/08

About This ScreenThe RH Screen

Use the National Automobile Dealer’s Association (NADA) Value Guide Inquiry (URVN) screen to obtain four different valuations and the weight of a used vehicle by entering the vehicle’s identification number. Price values include the Manufacturer Suggested Retail Price (MSRP) for excise tax purposes and the NADA trade-in value for sales tax purposes. To display the NADA value record, you enter only the VIN # and Odom fields. If, however, you are inquiring about a vehicle manufactured prior to 1981, you must also enter the following fields: ♦ MAKE ♦ MODEL-YEAR These fields are described in detail starting on the following page. The URVN Screen


20

Ed. 09/08


MSG


VIN

Enter the Vehicle Identification Number of the vehicle to be displayed on the record. In most cases, this number must contain 17 characters. All passenger and most commercial vehicles since 1981 contain 17 characters. The model year displays automatically. For vehicles with a model year prior to 1981, enter the NCIC number.

Make

Enter the make, for vehicles prior to 1981, to display the record. For a list of NCIC make names, see Appendix B.

Model-Year

Enter the vehicle’s model year, for vehicles prior to 1981, to display the record.

Odom

Enter the vehicle's odometer reading.

After you enter the information in the required fields and press Enter, the following fields display with data, if applicable. Weight

Displays the vehicle’s weight.

MSRP

Displays the manufacturer’s suggested retail price (when the vehicle was new).

Loan

Displays the vehicle’s loan value.

Retail

Displays the vehicle’s current retail value.

Trade-In

Displays the vehicle’s current trade-in value.

Series Desc

Displays a description of the vehicle from the NADA Official Used Car Guide.

Sub Make Desc

Displays a description of the vehicle from the NADA Official Used Car Guide.

Body Style/

Displays a description of the vehicle from the NADA

Type Desc

Official Used Car Guide.


21

Ed. 09/08


Enter the function code RH and press Enter to display the RH screen.

Use the Registration History (RH) screen when you need detailed historical registration information. This is a scroll screen that displays all owners (individual or corporation) and vehicles that have ever been associated with a registration. For example, if you have a question about when the customer owned the vehicle with that particular registration. To display registration history information on this screen, you must enter the plate type and registration number. When you enter the required fields and press Enter, this screen gives you the following information: • • • •

Any current and all previous owners who had vehicles with this registration attached. Up to 12 vehiche records for each owner, including the vehilcle identification number (VIN), make, and model, if applicable. A history number displays for each owner that indicates how many of the vehicles listed for an owner now have new registration numbers attached. This number displays in the HI ST# field.

• •

The date that the registration was originally issued to each owner listed on the screen. The date that the registration was originally issued to each owner listed on the screen.

You may transfer a registration number to the RH screen from another screen when you need detailed historical information about that registration. You are also able to transfer the registration number, VIN, or owner name from the RH screen to other screens to obtain additional information. For more information, see the Important Notes and Procedures sections later in this chapter. Note: If you transfer information from RH to another screen and you then want to return to the page of the RH screen you were on earlier, you must use F11. For more information, see the procedure How to Return to the RH Screen. The RH Screen


22

Ed. 09/08



23

Ed. 09/08


Enter the function code RH and press Enter to display the RH screen.

Plt Typ

Enter the plate type code that corresponds to the registration on which you are inquiring. This field is required. For a complete list of plate type codes, see Appendix A.

Reg #

Enter the registration number of the plate on which you are inquiring. This field is required.

Clr

You may enter the color code of the plate on which you are inquiring. This is not a required field, but may be helpful to define specific registrations in plate series that have undergone a color conversion. Valid colors are: Color Code Color R Red G Green Y Yellow B Blue A Authority S State

Owner/Corp Name

Hst #

M Municipal V Variable Displays a list of all the owners that were ever associated with the registration number and plate type you entered in the REG# and PLT TYP fields. If the owner is an individual, the name displays in the following order: last, first, middle initial and/or titles such as Jr., Sr., etc. If the owner is a corporation, this field displays the first 40 characters of the corporation name. When there are multiple owners associated with the registration number, the owners are listed in chronological order. The first owner that displays is the most recent owner of the registration. The last owner that displays is the first, or original, owner. For each owner that is displayed, this field indicates the number of historical vehicles. Historical vehicles are those vehicles that once had this registration number attached, but now have new registration numbers. These vehicles may have a new owner or the same owner; as long as they have new registrations, they are considered historical vehicles. In some cases, the number of historical vehicles does not match the number of vehicles you see listed for an owner. This is because not all vehicles listed for an owner are historical vehicles. One vehicle may currently have the registration attached. Another vehicle may have had the plate removed, but for some reason, may not have


24

Ed. 09/08

been given a new plate. Only vehicles that are given new registrations are considered historical vehicles. For example, let’s say that there are three owners associated with the registration number you entered: Owners A, B, and C. Here are their stories: Owner A has only one vehicle with this registration and is the current owner of the vehicle. Owner B owned three cars that were all associated with the registration, but sold them. All three cars received new registrations. Owner C owned two cars that were associated with the registration and sold one car, which was given a new registration. Owner C still owns the second car, but cancelled the registration. The following example shows the values that display in the HST# (history number) field for each of these owners: Owner A has no historical vehicles. This means that this owner is the current owner of the vehicle that is associated with the registration number (plate attached). Owner B has three historical vehicles. This indicates that all three vehicles now have new registrations. Owner C has only one historical vehicle, indicating that only one of the two cars was given a new registration. Following are additional situations that effect the vehicle history number: ♦

A database error message may display in the VIN field, indicating that a vehicle record was not located on the database. This vehicle is considered historical and adds to the vehicle number in the HST# field. For more information, see the VIN field description.

♦

If a car is sold and registered in another state, it is not included as a historical vehicle.

♦

If NO VEHICLE displays in the VIN field, the system considers this a historical vehicle. For more information, see the VIN field description.

Orig Iss Dt

Displays the original issue date of the registration for a particular owner.

Reg Status

Displays the primary status of the registration. The primary status is always the current status of the registration. Valid values are: ACTV - Active CAPR - Cancelled—plate returned CA19 - Cancelled—lost plate EXPI - Expired SWAP - Swapped plate for another REVO - Registration revoked


25

Ed. 09/08

DT

Displays the date that the status of the registration was last updated. The time between the original issue date and this date is the period of time the owner had this registration.

VIN

Displays the vehicle identification numbers for up to 12 vehicles associated with the registration number and owner. Vehicle identification numbers are listed in chronological order with the most recent being listed first. Note: Although only 12 vehicles are displayed, there may be more vehicles in the record. You may review additional records on the VT screen. In addition to the vehicle identification number, there are two additional values that can display in the VIN field. These are: ♦ ♦

NO VEHICLE NO VIN

NO VEHICLE indicates that the registration was not associated with a vehicle for a certain period of time. The system counts this period of time as a historical vehicle. The NO VEHICLE line, therefore, adds one vehicle to the number of historical vehicles in the HST # field. NO VIN indicates that the vehicle associated with the registration is a homemade trailer weighing less than 3,000 pounds or a manufactured trailer weighing less than 3,000 pounds with no vehicle identification number. The following database error message may, occasionally, display in this field: LR ERROR - CALL DP. VEHC RECORD MISSING ON DBASE. SURR=XXXXXXXXX. This is a line read error, indicating that there is a vehicle associated with the owner and registration that could not be found on the database. You do not need to take any action; however, note that this record is considered a historical vehicle. It, therefore, adds one vehicle to the number of historical vehicles in the HST# field. YR

Displays the model year of the vehicle. This field is blank when NO VEHICLE displays in the VIN field.

Make

Displays the manufacturer of the vehicle. This field is blank when NO VEHICLE displays in the VIN field

Model

Displays the model name of the vehicle. This field is blank when NO VEHICLE displays in the VIN field.


26

Ed. 09/08

The VT Screen

About This Screen Use the Vehicle Title History (VT) screen to inquire about a vehicle’s title history. This screen can help when you need historical title information. For example, you may need to find a title number to research when a vehicle was salvaged. This screen displays a list of all owners associated with a specific vehicle. To display title history on this screen, you must enter the VIN number. Up to four histories are displayed per page. The first two lines of information contain title detail including the title issue date, the title number, the owner’s name and address and the vehicle purchase date. The third line contains registration information including the odometer reading and registration number. You may transfer a VIN number to VT from another screen to display historical title information about that vehicle. You are also able to transfer to another screen where title information is the key field (URI) by positioning the cursor on the title detail lines (first or second line) and pressing F4. To transfer to a screen where the registration number is the key field (RH, UVH, URI) cursor to the registration detail line (the third line) and press F4. The F4 key allows you to cursor select information to be transferred. The screen you are transferring information to determines whether an active or inactive record displays. To transfer current vehicle information to and from the VT screen, use the F6 key. The F 11 key allows you to return to the original page of the scroll if you cursor selected the wrong information. For example, if you were on page two of the VT screen and transferred previous title information to the URI screen, once the information is transferred to the URI screen you can change the function code to VT and press F11. Page two of the VT screen will then display. Note: If you transfer information from VT to another screen and you then want to return to the page of the VT screen you were on earlier, you must use F11. For more information, see the procedure How to Return to the VT Screen.


27

Ed. 09/08

The VT Screen


Enter the function code VT and press Enter to display the Vehicle Title History screen.

Vin #

Enter the vehicle identification number to display a list of all owners associated with this vehicle. This number can contain up to 17 characters. Most passenger and commercial vehicles since 1981 contain 17 characters. After you enter the required field and press Continiue, the following fields display, if applicable.

PG


Title Date

Displays the date the title was issued for this vehicle.

Title Number Displays the Massachusetts title number assigned to this vehicle. NO TITLE indicates that a title was either not required or is in EXAM status. Note: This field will be blank if a trailer or vehicle was processed as a Registration Only (RO) transaction.


28

Ed. 09/08

Owner Name Displays the name and address of the person to whom the vehicle’s And Address title was issued. If the owner is an individual, the name displays in the following order: first, middle initial and/or titles such as Jr., Sr., etc., followed by the last. If the owner is a corporation, this field displays the first 40 characters of the corporation name. If two people own the vehicle, the first owner displays only. When there are multiple owners associated with the vehicle, the owners are listed in chronological order. The first owner name that displays is the most recent owner of the vehicle. The last owner that displays is the first, or original owner. Purch Date

Displays the date the vehicle was purchased.

Odom

Displays the odometer reading at the time the vehicle was registered (A registration may or may not be attached).

Reg #

Displays the registration number at the time the title was issued. This field is blank if the vehicle was never registered or the plate was transferred to another vehicle. Note: If a new plate is attached to a vehicle with the same owner, a new data line will be created to reflect this information.

Title Type

The title type displays below the TITLE NUMBER field. If the title is CLEAR, this field remains blank. Valid title types are: Code SALV RECON THEF OWNER PRIOR

Description Salvage Reconstructed Theft Owner Retained Prior Owner Retained

If NO TITLE followed by the title type displays, the title has not been printed yet. If NO TITLE displays alone, the title is in EXAM status or the vehicle was exempt from title.


29

Ed. 09/08

The R1C Screen About This Screen Use the Lessee Information (R1 C) screen to inquire about a vehicle’s lessee information, including their name, address, and license number. This screen also includes insurance and registration information. To display lessee information on this screen, you must enter the plate type and the registration number. Note: This screen is used only as an inquiry screen for outside Registry users. The other action codes displayed are for Registry personnel use only. The R1C Screen


30

Ed. 09/08


Enter the function code R1C (R, one, C) and press Enter to display the Lessee Information screen.

Action CD

I (Inquiry) automatically appears in this field. The other codes do not apply at this time.

Plt Typ

Enter the plate type code that corresponds to the type of registration you are inquiring about. This field is required, when you enter a registration number. For a complete list of plate type codes, see Appendix A.

Reg#

Enter the registration number of the plate you are inquiring about. This field is used in conjunction with the PLT TYP field above.

Clr

You may enter the color code of the plate for which you are inquiring. This is not a required field, but may be helpful to define specific registrations in plate series that have undergone a color conversion. Valid colors are: Color Code Color R Red G Green Y Yellow B Blue A Authority S State M Municipal V Variable After you enter the information in the required fields and press Enter, the following fields display with data, if applicable.

VIN#

Displays the vehicle identification number.

Lessee Lic #1

Displays the lessee’s license number. If the lessee is a corporation/company, a license number does not display. If the customer did not provide a license number at the time of registration, this field displays a system-generated X number (for example, X12345678).

St

Displays the state in which the lessee is licensed.

Fid#

Displays the FID or EIN number of the corporation/company that leases the vehicle.

Lessee Lic #2 Displays the second lessee’s license number, if applicable. St

Displays the state in which the lessee is licensed.

Lessee Name1 Displays the primary lessee’s last name, first name, and middle name (LIC #1). If the lessee is a junior, senior, etc., this displays in the middle initial field. DOB


Displays the primary lessee’s date-of-birth (MM/DD/YYYY). Individuals with an X number may display a date-of-birth of 01/0 1/190 1. 31

Ed. 09/08

Lessee Name2 Displays the second lessee’s last name, first name, and middle name of the second owner (LIC #2). If the lessee is a junior, senior, etc., this displays in the middle initial field. DOB

Displays the second lessee’s date-of-birth (MM/DD/YYYY). Individuals with an X number may display a date-of-birth of 01/0 1/190 1.

Lessee Corp

Displays the name of the corporation/company identified by the number in the FID# field.

Mail Addr

Displays the corporate lessee’s or the primary lessee’s mailing address (street name or P.O. box).

City

Displays the mailing address city or town name.

ST

Displays the mailing address state name.

Zip

Displays the mailing address zip code.

Bld/Apt

Displays the mailing address building or apartment number, if applicable.

Resi Addr

Displays the residential street address of the primary lessee if it is different than the mailing address. This field is not used for corporations/companies.

City

Displays the residential city of the primary owner, if it is different than the mailing address.

ST

Displays the residential address state name.

Zip

Displays the residential address zip code.

Bldg/Apt

Displays the residential address building or apartment number, if applicable.

Garage

Displays the name of the city/town where the vehicle is garaged. This is the lessee’s residential city, if the lessee is an individual, or the garage code, if the lessee is a corporation. If a residential address does not exist, system defaults to the mail address city.

Year

Displays the vehicle's year.

Make

Displays the vehicle's make.

Model

Displays the vehicle's model type.

Model#

Displays the vehicle's model number, if applicable.


32

Ed. 09/08

Body Style

Displays the body style of the vehicle. For a complete list of body styles, see Appendix B.

Color

Displays the color(s) of the vehicle.

Cyl

Displays the number of cylinders in the engine of the vehicle, if applicable (for example, 4, 5, 6, 8, or RO for Rotary).

Pass

Displays the maximum number of passengers the vehicle can transport.

Doors

Displays the number of doors on the vehicle.

Tran

Displays a code to indicate the type of transmission in the vehicle: A (automatic) or M (manual).

Motor Pwr

Displays a code to indicate the type of fuel used in the vehicle: E (electric), G (gas), D (diesel), P (propane), B (Electric and Gas Hybrid), or C (Gasoline engine that can be easily converted to natural gas, propane, etc.)

Bus

Displays a code to indicate the type of bus, if applicable. Valid codes are: Code Bus Type D Department of Public Utilities R Regular P Pupil S School Bus V Van Pool

Seats

Displays the number of seats in the vehicle if one of the following plate types was entered: Bus School Bus School Pupil Transport Van Pool Limo

Wgt

Displays the weight of the vehicle in pounds if one of the following plate types was entered: Commercial Trailer

Sym


Displays the Massachusetts insurance symbol code of the vehicle.

33

Ed. 09/08

PR

Displays a code to indicate the type of passive restraints the vehicle is equipped with, if applicable. Code A B C D E F K M P S

Restraint Type Active (manual on both sides) Driver side air bag, passenger side unknown Air bags both sides, seat belt system unknown Driver side air bag, passenger side automatic seat belts Air bags on both sides, manual seat belt system Air bags on both sides, automatic seat belt system Dual Airbags Front and Sides / Active Belts Driver side air bag, passenger side manual seat belts Passive (automatic on both sides) Unknown

CSV

Displays a code to indicate if the vehicle is classified as a commonly stolen vehicle: Y = Yes, N = No, M = Maybe.

INS Verification

Used for RMV processing purposes only.

Reg Eff Dt

Displays the date the registration became effective (MM/DD/YYYY).

Ins Typ

Displays the type of insurance. P indicates the type is a private passenger; C indicates that the type is commercial.

Ins Co

Displays the three-digit code of the insurance company that the vehicle is covered under.

Reg Exp Dt

Displays the date the registration expires (MM/YYYY).

Lessee Change Dt

Displays the date on which the lease changed.

Eff Dt

Displays the date on which the date of the lease went into effect.

End Dt

Displays the date on which the lease ends.

Owner Name

Displays the owner of the vehicle.

Mail Addr

Displays the mailing address of the owner of the vehicle, including City, State, Zip Code, and Building or Apartment.


34

Ed. 09/08

About This ScreenThe RBS Screen

Use the Registration Bank Scroll (RB S) screen to display address information for a lienholder or bank. This is an inquiry screen only. The RBS Screen


Enter the function code RBS and press Enter to display the Registration Bank Scroll screen.

MSG


Lienholder

Enter the one-character lienholder type: I for individual, C for

Type/Code

corporate, or leave blank. Then enter the five-digit lienholder code.

Lien holder Name Enter the name of the lienholder City

To limit your search, you can enter the city of the lienholder.

State

To limit your search, you can enter the state of the lienholder.


35

Ed. 09/08

Zip

To limit your search, you can enter the zip code of the lienholder.

If the system finds records that match the information you entered, it displays information in the following fields: Ty/Code/Elt

Displays the lienholder type and code. It also indicates whether an electronic lien has been placed on the lienholder. Records are listed numerically by code.

Lienholder Name

Displays the name of the lienholder.

Street Address

Displays the address of the lienholder.

City

Displays the city of the lienholder.


36

Ed. 09/08

About This ScreenThe RNF Screen

Use the Corporate Scroll by FID (RNF) screen to display name and address information for a particular FID/EIN number. An FID search may result in one or more addresses (or branches) for a particular company. The RNF Screen


Enter the function code RNF and press Enter to display the Corporate Scroll by FID screen.

MSG


FID#

Enter the FID number for the company name and address information that you want to display.

Zip Code

To limit your search, you can enter the zip code of the company.


37

Ed. 09/08

If the system finds records that match the FID number you entered, it displays information in the following fields: Company Name

Displays the name of the company.

Stat

Displays the status of the record (Curr = Current).

Street

Displays the street portion of the address.

State

Displays the state portion of the address.

Zip Code

Displays the zip code portion of the address.


38

Ed. 09/08

The COR1 Screen

About These Screens Use the Cash Obligation Resolution (COR and COR1) screens to display a more complete description of a customer's registration status and obligations. The COR screen displays information on owner, registration status, and total dollar amount due. Once you have determined that you have the correct customer, you can press F9 to go to the COR1 screen. The COR1 screen itemizes these obligations and statuses, and lists blocking actions, revocation actions, suspension actions, nonrenew actions, CMVI citations, amounts owed, and reinstatement fees. These screens are inquiry only. The COR Screen


Enter the function code COR and press Enter to display the Cash Obligation Resolution screen.

Msg



39

Ed. 09/08

Plt Typ

Enter the plate type code. For a complete list of plate type codes, refer to Appendix A.

Reg#

Enter the registration number.

Clr

Enter the color code of the plate, if known.

After you enter information in the above fields and press Enter, the system enters the appropriate information in the following fields, if applicable. Lic#

Reserved for future use.

Lic #1

Displays the driver's license for owner one.

Lic #2

Displays the driver's license for owner two, if applicable.

FID#

Displays the FID number for the corporation, if applicable.

Owner 1 Name

Displays the name of owner one.

DOB

Displays the date of birth for owner one.

Owner 2 Name

Displays the name of owner two, if applicable.

DOB

Displays the date of birth for owner two.

Corp/Co Name

Displays the name of the company that owns the vehicle.

Lessee Lic#

Displays the license number of the lessee.

Fid#

Displays the FID number of the lessee.

Lessee Name

Displays the name of the lessee.

DOB

Displays the date of birth for lessee.

Lessee Corp

Displays the name of the lessee corporation.

Reg Status-Dt

Displays the status of the registration and the date the registration status took effect.

Reg Efft Dt

Displays the effective date of the registration.

Reg Exp Dt

Displays the expiration date of the registration.

Total Fees

Displays the total amount that the customer owes.


40

Ed. 09/08

The COR1 Screen

Note: The COR1 Screen can only be accessed by carrying information over from theCOR Screen. The information in this example has been taken from a training exercise.


Displays the code COR1.

Msg


Pg

Displays the page number.

Plt Typ


Reg#

Displays the registration number.

Clr

Displays the color code of the plate.

Lic#

Displays the license number.

Total Fees

Displays the total amount that the customer owes.


41

Ed. 09/08

Action/Offense Displays outstanding obligations, listed in groups. Groups are listed in the following order: Revocations, Suspensions, Criminal Citations, CMV1 Citations, and Non-Renew. Within each group, actions and offenses are listed by date, with the oldest action/offense listed first. Eff Dt

Displays the effective date of the action.

Amount

Displays the fee for the original citation or bad payment.

Fees

Displays any additional fees, such as late or release fees for citations.

Subtotal

Displays the subtotal amount for that action or obligation (the original fee plus additional fees).


42

Ed. 09/08

The IMI Screen

About This Screen The Inspection Maintenance History Screen (IMI Screen) is an inquiry screen that displays safety and emissions inspection history for all Massachusetts and out-of-state vehicles. This screen will enable you to view all of the inspection history related to either a registration, VIN, or just simply a particular inspection. The IMI Screen

Field Descriptions Plt Typ

The type of plate For a compete list of plate type codes, see Appendix A.

Reg #

The registration number

Clr

The color of the plate

State

The state the vehicle is registered in

All

Displays the most recent inspection. This field should remain blank (no value).


43

Ed. 09/08

VIN

The vehicle identification number

Sticker #

The number on the inspection sticker that identifies that specific inspection

Insp Date

The most recent inspection date

Year

The year of the vehicle

Make

The make of the vehicle

Model

The model of the vehicle

Reg Status

The current registration status. Both the primary and secondary status will display here

Pending Susp?

An indicator telling whether or not the registration is pending an inspection suspension.

Sticker #

The number on the inspection sticker that identifies that specific inspection.

VID Transaction # For RMV use only. A unique number that identifies the transaction. Inspection Type

The type of inspection. One of the following types will display: Initial = Initial inspection Reinspection if vehicle Reinspect = previously failed Vehicle has been approved to Waiver = waive the emissions part of the inspection

Inspection Cycle The type of test that is required. One of the following values will display: S = Safety test required S/E = Safety and emissions test required The safety part of the yearly inspection is required every year. The emissions test is performed once every two years. Emission Result

The result of the emission test. Values that may display are... P= F= W= NA =

Safety Result


Pass Fail Waiver approved Not applicable (emissions not required for that year)

The result of the safety test. Values that may display are...

44

Ed. 09/08

P = Pass F = Fail Online/Offline

For RMV use only. Indicator as to whether the inspection was processed while connected to ALARS, VID, or neither.

Covert Indicator

For RMV use only. An Indicator telling whether or not the inspection was covert. There are covert and overt audits of the inspection stations. This field indicates whether the vehicle was part of a covert audit.

Insp Station #

The inspection station number

Insp Station Name

The inspection station name Inspector # The inspector # of the person that conducted the inspection. This will be a state assigned S number.

Insp Date

The date of the inspection

Insp Time

The time of the inspection

VID Posted Date For RMV use only. The date the inspection was posted to VID VID Posted Time

For RMV use only. The time the inspection was posted to VID ALARS

Posted Date

For RMV use only. The date the inspection was posted to ALARS ALARS

Posted Time

For RMV use only. The time the inspection was posted to ALARS

Plate Type

The type of plate

Reg Number

The registration number

Plate Color

The color of the plate

State

The state the vehicle is registered in

VIN

The vehicle identification number

Veh Year

The year of the vehicle

Veh Make

The make of the vehicle

Veh Model

The model of the vehicle

Motor Power

The type of fuel that the vehicle uses


45

Ed. 09/08

Transmission

The type of vehicle transmission

Odometer

The odometer reading at the time of the inspection

Batch #

An RMV assigned number that identifies the transaction

Reg Status

The registration status at the time of the inspection. Both primary and secondary status will display.

Reinstated

Indicator telling whether the inspection reinstated the registration

ALARS Match

For RMV use only. An indicator to see whether the Reg and VIN existed and/or matched on ALARS when entered by an inspection station.


46

Ed. 09/08

SECTION 2 – LICENSE SCREENS The ULP Screen About This Screen The UMS Person Name Scroll (ULP) screen is an inquiry screen that provides you with customer license information when you only have a customer’s name, and the license and/or the social security number are unknown. To access the ULP screen, type the function code in the FUNCTION field. This screen also displays automatically when duplicate names and dates of birth are in the system. This allows you to determine which name and birthdate belongs to the customer you are processing. You can bring information from this screen to another screen (when you find the information that belongs to your customer), or you can return from this screen to a previous screen without bringing forth any information. Instructions on how to perform these functions are given later in this chapter. Wild Cards Wildcards are characters that allow you to perform a more extensive search on the system. For example, you may enter a partial last name followed by a wild character to perform a more extensive search on the name entered. The two wildcard characters are an asterisk (*) and a question mark (?). Wild characters can be entered in the last, first or middle name fields. The ULP Screen


47

Ed. 09/08


Enter the function code ULP in this field and press Enter to display the ULP screen.

Msg


PG

The number of the page displayed on the screen.

Person Name L

Customer’s last name.

F

Customer’s first name.

M

Customer’s middle name or initial.

DOB

Customer’s date of birth.

After you enter the information in the required fields and press Continue, the following fields display with data, if applicable: Last Name

Last name of the customer on a particular information line.

First

First name of the customer on a particular information line.

Middle

Middle name or initial of the customer on a particular information line.

DOB

Date of birth of the customer on a particular information line.

Lic #

License number of the customer on a particular information line.

System

Refers to the codes LI or RE (See below).

Street

Street name and number of the customer on a particular information line.

City

Massachusetts city or suburb of residence for the customer on a particular information line.

ST

The state code of the residence for the customer on a particular information line.

Zip Code

The zip code for the address of the customer on a particular information line.

LI

An X in this field means the customer has information in the license system.

RE

An X in this field means the customer has information in the registration system.


48

Ed. 09/08

The LI Screen About This Screen The License Inquiry (LI) screen allows you to inquire about a customer’s current license information including: • • • • • •

License type/class/status CDL endorsements License issue/expiration date Restrictions Previous names and dates of birth Mailing and or residential address

These fields are described in detail starting on the next page. The LI Screen


49

Ed. 09/08


Enter the function code LI and press Enter to display the LI screen.

MSG


License #

Enter the customer’s license number (25 alphanumeric characters maximum).

ST

Enter the state code if the customer does not have a Massachusetts license number.

SS #

Users from outside of the Registry will not see this field. It is blackened out for everyone but RMV employees. No information can be added to this field.

Prev

Leave this field blank if the license is current. Enter an X to indicate a previous license.

Name L

Displays the customer’s last name.

F

Displays the customer’s first name.

M

Displays the customer’s middle name.

DOB

Displays the customer’s date of birth.

Sex

Displays M (male) or F (female).

Height

Displays the customer’s height.

Organ Donor

Displays a Y for yes or is blank (undecided or does not want to) to indicate whether the customer wants his organs donated upon his death.

History

Displays a Y to indicate additional history exists for the customer or N to indicate no additional history exists. Display the LH screen to view more history. If this field is blank, no additional previous license information exists.

Img

Displays Y to indicate that the customer's image and signature are stored on the system.

PDPS

Displays Y to indicate that the customer has had pointers added in the driver pointer system.

Mail Addr

Displays the customer’s mailing address.

City

Displays the city of the mailing address.


50

Ed. 09/08

ST

Displays the state of the mailing address.

Zip

Displays the zip code of the mailing address.

Bldg/Apt

Displays the building or apartment number of the mailing address, if applicable.

Resid Addr

Displays the customer’s residential address if different from his mailing address.

City

Displays the city of the residential address.

ST

Displays the state of the residential address.

Zip

Displays the zip code of the residential address if different from the mailing address.

Bldg/Apt

Displays the building or apartment number of the residential address.

Driver’s Education

Displays Y for yes or N for no to indicate if the customer had drivers education.

Military

Displays Y for yes or N for no to indicate if the customer is in the active military.

MAB

Displays a Y for yes or N for no to indicate whether a Medical Affairs Board review is necessary. A “D” displayed in this field indicates the customer is deceased.

Prev Name L

Displays the customer's previous last name, if applicable.

F

Displays the customer's previous first name, if applicable.

M

Displays the customer's previous middle name, if applicable.

DOB

Displays the customer's previous date of birth, if applicable.

Status Lic

Displays the status of the non-commercial license with up to three status codes; primary, secondary, and tertiary. The primary status code defines the main status of the license and is always displayed first. The secondary and tertiary status codes provide additional information about the license status, and are listed after the primary status code. (See Appendix B for a list of codes).


51

Ed. 09/08

Status CDL

Displays the status of the commercial license. For every commercial customer, a status will display in the license status field (for class D) as well as in the CDL status field. (See Appendix B for a list of codes). If a customer with a class D and a CDL transfers his license to another state, the license status displays as follows: LIC: ____ CDL: CAN

Restrictions

Displays a maximum of four restrictions that will print on the customer’s license. See Appendix B for a complete list of restriction codes and descriptions.

Time/To

Displays the hours a customer with this restriction can operate a motor vehicle. (For example, 7 A to 7 P indicates he/she can only drive between the hours of 7 a.m. to 7 p.m.).

CDL

Displays the status of the CDL. The following statuses can display: Code ACT EXP SUS REV CAN DEN

Status Active Expired Suspended Revoked Cancelled Denied

Passenger Restriction

Indicates whether a Junior Operator has a passenger restriction.

Placard #

Displays the number of the customer’s handicapped placard.

Placard Type

Displays the handicapped placard type: P for permanent, D for temporary.

Status

Displays the handicapped placard status: A for active, D for nonactive.

Exp. Date

Displays the expiration date of the handicapped pla card.

Type

Displays the code for the highest level document. More than one code can display. Code L P Q M S T


Document Type License Permit Liquor ID Mass ID School Bus School Pupil

52

Ed. 09/08

Class

Displays the class code of license and/or permit the customer holds, indicating the type of motor vehicle he may legally operate. Code/Class A Any combination of vehicles with a gross combination weight rating (GCWR) of at least 26,001 pounds, provided the GVWR of the vehicle(s) being towed is over 10,000 pounds, except a school bus. B Any single vehicle with a GVWR of 26,001 or more pounds; or any such vehicle towing a vehicle not exceeding a GVWR of 10,000 pounds, except a school bus. C Any single vehicle that is under 26,001 pounds GVWR, or any such vehic le towing a vehicle not over 10,000 pounds GVWR or a vehicle placarded for hazardous materials or designated to transport 16 or more people, including the operator, except a school bus. D Any single vehicle or combination except: a semi-trailer unit; truck trailer combination; tractor; truck with a GVWR exceeding 26,000 pounds; bus; school bus. M A motorcycle or any motor vehicle with a seat or saddle for the rider that is designed to travel with no more than three wheels contacting the ground. If the customer holds a motorcycle license in addition to his passenger or CDL the M will display after the license class, for example DM, AM, BM, or CM.

Endorsements Displays a maximum of three endorsement codes that appear on the license. This field is used for a CDL license only. Issue Date

Displays the month, day and year that a customer’s license, permit, or liquor ID was issued. If there is no date in this field, but there is a valid license, the license was issued before 1988.

Expiration Date

Displays the month, day and year that the license, permit, Mass ID, or liquor ID expires.


53

Ed. 09/08

The LH Screen About This Screen The License History (LH) screen allows you to inquire about a customer’s license history. It displays the following information: ♦ Current license number ♦ Current person information ♦ Previous names/dates of birth ♦ Previous license numbers ♦ States of issue for previous numbers The LH Screen


54

Ed. 09/08


Enter the function code LH and press Enter to display the LH screen.

Msg


License #

Enter the customer’s license number.

ST

Enter the state code, if the customer does not have a Massachusetts license number.

Prev/Commercial Enter X to inquire on a license record using a previous license number, or leave blank to display current Class D licenses. Name L, F, M

Displays the customer’s last, first, and middle names.

DOB

Displays the customer’s date of birth.

Sex


Height


Previous Name and DOB

Displays a maximum of three names and/or dates of birth. The most recent displays at the top of the list.

L, F, M

Displays the previous last, first, or middle name, if the customer changed one of those names.

DOB

If the customer changed his date of birth, the previous date of birth displays.

Previous Lic #

Displays a maximum of seven previous license numbers for each customer. The most recent appears at the top of the list. Any nine-digit license number will only display as XXXXXXXXX.

St

Displays a state for each previous license number.

Issue Date

For CDL only. Displays the month, day, and year the license was issued.

Exp Date

For CDL only. Displays the month, day, and year when the license expires.


55

Ed. 09/08

RC

Displays a number code (0-8) indicating the point of origin of the customer’s record. Code 0 1 2 3 4 5 6 7 8

Origination Point Point of origin unknown Merit Rating Board citation L1 screen (License System) CDL NDR SQ screen (Suspension System) Uninsured Motorist System Merit Rating Board fault claim LC screen (License System)

Class

Displays the customer’s out-of-state license class, if one was entered on the system.

Endorsements

For CDL only. Displays a maximum of three endorsement codes that print on the customer’s license. (X displays if a customer has endorsements for both hazardous materials and tank vehicles.)


56

Ed. 09/08

The LTH Screen About This Screen The License Transaction History (LTH) screen allows you to inquire about all transactions associated with a customer’s license. For every transaction, the following information displays: • • • •

Transaction date Fee charged Batch number Transaction code and description

This screen shows you the history for all of a customer’s license and cash transactions that includes the following information: • • • •

Summarized cash records Commercial Driver License Information System (CDLIS) and National Driver Register (NDR) BREF records Transaction codes and descriptions Changes made on the LC screen (REGISTRY ONLY SCREEN) The LTH Screen


57

Ed. 09/08

Function

Enter the function code LTH in this field.

MSG

Displays system-generated message.

License #

Enter the customer’s license number (25 alphanumeric characters maximum).

ST

Enter the state code if the customer does not have a Massachusetts license number.

SS #

Users from outside of the Registry will not see this field. It is blackened out for everyone but RMV employees. No information can be added to this field.

Name L, F, M

Displays the customer’s last, first, and middle names.

DOB

Displays the customer’s date of birth (MMDDYYYY).

Sex


Height


Records

Indicates the number of BREF records associated with the customer’s license.

Txn Date

Displays the month, day, and year the transaction occurred.

Code

Displays any codes (for example, CDLIS and NDR BREF record codes) associated with the transaction displayed. Use these codes to check the status of a customer’s record. NDR BREF records give you status information on a particular NDR check. CDLIS BREF records give you status information on a particular CDLIS search and verify inquiry. For a complete list of codes, see Appendix B.

Batch Number

A system-generated number representing the batch type, current year, julian date, location (office) number, batch number, sequence number of the batch.

Fee

The amount charged to the customer for the transaction.

Num

The record number of the transaction on that row. Displays a maximum of 250 transactions, with the most recent one first.

Desc

A description of the transaction code on that row. Transaction codes beginning with LC (Registry only screen) refer to changes made on the LC screen. For a complete list of transaction codes, see Appendix B.


58

Ed. 09/08

The LN/LNO Screens About These Screens The License Number Scroll (LN) screen and Duplicate Out-of-State License Number (LNO) screens allow you to confirm that a duplicate license number exists in the system and resolve these duplicate license number situations. The LN Screen The LN screen displays the names of customers whose license numbers exist in duplicate on the system. You may access this screen directly—by entering LN in the FUNCTION field—only through ALARS. The LNO Screen The Out of State License Number Scroll (LNO) screen displays the names of customers whose out-of-state license numbers exist in duplicate on the system. You may access this screen directly—by entering LNO in the FUNCTION field—only through ALARS. The LN Screen

Note: The information in this example has been taken from a training exercise Mass Xpress User Guide

59

Ed. 09/08

Field Descriptions Note: The LNO screen is identical to the LN screen (pictured above). The only exception is that the code LNO displays in the FUNCTION field of the LNO screen. Function

Displays the LN or LNO code.

MSG


License

Enter the customer’s license number. LN screen only: If a license number appears in this field and the parentheses are after the DOB field, then: ♦ the number in parentheses is the customer’s current license number ♦

the number in the LICENSE field is the customer’s previous number If no number displays in parentheses, then the number in the License Number field is the current number.

After you enter a license number and press Enter, this screen displays the following information:

Person's Name

Customer’s name.

DOB


Mail Addr

Customer’s mailing address.

City

Customer’s city of residence.

ST

Customer’s state of residence.

Zip

Customer’s zip code.


60

Ed. 09/08

The LNS Screen About This Screen The Social Security Number Scroll (LNS) screen allows you to display the names of customers whose social security numbers exist in duplicate on the system and resolve these duplicate social security number situations. You may access this screen directly, by entering LNS in the FUNCTION field, only through ALARS. The LNS Screen

Note: The information in this example has been taken from a training exercise.


61

Ed. 09/08


Displays the code LNS.

Msg


Social Security Number

Enter a social security number.

After you enter a social security number and press Enter, this screen displays the following information:

Person's Name

Customer’s name.

License #

Customer’s license number. If a license number appears in this field and in parentheses after the DOB field, then: ♦ the number in parentheses is the customer’s current license number ♦ the number in the LICENSE NUMBER field is the customer’s previous number If no number displays in parentheses, then the number in the LICENSE NUMBER field is the current number.

DOB


Mail Addr

Customer’s mailing address.

City

Customer’s city of residence.

ST

Customer’s state of residence.

Zip

Customer’s zip code.


62

Ed. 09/08

SECTION 3 –THE MERIT RATING BOARD Screens The UMI9 and UMIQ Screens The UMI9 Screen


Enter the function code UMI9 and press Enter to display the UMI9 screen.

MSG


Eff Date

Accepts the policy effective date. Use the policy effective date you expect will be used if a policy is issued for a customer. The policy effective date determines the SDIP Step calculation to be used and the beginning date of the policy experience period (the six (6) year period which precedes the policy effective date). NOTE: A policy effective date before 01/01/1990 will be rejected because the SDIP Step calculation procedures for policy effective years before 01/01/1990 have been removed from the computer system. A policy effective date for a future year for which the Division of Insurance has not yet released the SDIP is processed using the current policy year's SDIP Step calculation procedure.


63

Ed. 09/08

You may enter a maximum of ten operators in the following fields:

License Number

The driver's license number of an operator. Use the license number exactly as it appears on the operator's driver license, even if the license has been revoked or suspended by the RMV.

ST

The code for the U.S. state/territory code or Canadian province which issued the operator's license. If this field is left blank, the default is MA Massachusetts. NOTE: Refer to Valid State, Canadian and Foreign Codes in the Appendix to the UMS User's Manual.

Last Name

The last name of an operator. Use the operator's full last name exactly as it appears on the operator’s driver license or on the birth certificate, if the operator has no driver's license.

Date of Birth

The date of birth of an operator. Use the operator's correct date of birth exactly as it appears on the operator’s driver's license or on the birth certificate, if the operator has no driver's license.

Years of Driving Experience

The years of driving experience of an operator. Use the same rules for determining years driving experience as are currently used for determining the Rating Class (the Massachusetts Automobile Private Passenger Statistical Plan for 1993 defines Rating Class 10 as "Experienced Operator - Licensed at least 6 years" in the Private Passenger Classification Definitions). For example, an operator who would be assigned Rating Class 10 would be assigned Years Driving Experience equal to six. The Years Driving Experience assigned to an operator may not exceed the number of years since age 16. Years Driving Experience, if provided for a policy effective date before 01/01/1991, is not used to determine any Operator SDIP Step.

Incidents Indicator

The Out-of-State Incidents Indicator for an operator. This Out-of-State Incidents Indicator should be determined from answers to questions on the automobile insurance application to indicate whether or not the operator had incidents within the six-year period immediately preceding the policy effective date in a state other than Massachusetts. Out-of-State Incidents Indicator, if provided for a policy effective date before 01/01/1991, is not used to determine any Operator SDIP Step.


64

Ed. 09/08

The UMIQ Screen SDIP Statement for Information Only


The code "UMIQ" that identifies this screen.

MSG

A system-generated message. This field contains messages and instructions from the system. Check this message area for information if you receive an unexpected result.

Eff Date

The UMI9 input policy effective date.

Inq Type

The Information Only Inquiry Type "9."

Trans Date

The UMI9 input policy effective date.

Process Date The UMI9 input policy process date.


65

Ed. 09/08

The UMO Screen About This Screen UMO is a screen that contains summary information of driving records maintained by the Merit Rating Board (MRB) for the Safe Driver Insurance Plan (SDIP). The UMO Screen


Enter the function code UMO and press Enter to display the UMO screen.

MSG

Displays system generated messages.

Key: License Accepts license number input and displays this input license number on the response screen with the following exceptions: UMO License State = MA Displays the current Massachusetts driver's license number from an RMV License Record associated with a previous license number,


66

Ed. 09/08

which exactly matches the UMO license number. For example, a system assigned number beginning with "S" which is the current license number displays when the UMO license number is the social security number which is the previous license number. UMO License State not = MA Displays an out-of-state license number from an Unlicensed Operator Record with more characters than the number of characters in the UMO input license number. This occurs only when Unlicensed Operator Record License Record license date = UMO license state and Unlicensed Operator Record license number matches the UMO license number on the first 9 characters. An Unlicensed Operator Record contains the actual nonMassachusetts license number and license state code. This record is described in the MRBS Screen chapter of this manual. NOTE: The most recent 7 previous license numbers from Previous Number Records and/or out-of-state license numbers and license state codes from Unlicensed Operator Records are displayed on the LH Screen for the current license number. See chapter on the LH Screen. ST

Accepts the two-character code for the U.S. state/territory or Canadian province which issued the operator's driver's license and displays the code on the response screen except as explained above. If this field is left blank, the default is MA for Massachusetts. NOTE: Refer to Valid State, Canadian, and Foreign Codes in the Appendix.

Request

Accepts a request code for the summary lines you want to see. AF: At-fault insurance claims only. Includes a property damage and a collision loss type for the same incident date and location. Includes reversed at-fault loss types. CI: Violations only. All violations for the same citation number (written on one citation document) and all violations on a reversed citation. CP: Comprehensive insurance claims only. Includes all comprehensive loss types for the same incident date and location. Includes reversed comprehensive loss types. IQ: SDIP policy inquiries only. SU: Surchargeable Incidents subject to the SDIP. One summary line for each at-fault incident, each traffic citation with at least one violation, and each out-of-state incident subject to the SDIP. For a Multiple Surcharged Incident, one summary line for the most serious (the violation or the at-fault incident - whichever has the highest number of surcharge points).


67

Ed. 09/08

The definition of an at-fault incident may be found in the UMA Screen chapter. For more information on multiple surcharged incidents, see SDIP Regulation section 134.10: Posting of Surchargeable Incidents paragraphs (4) Determination of the Surchargeable Incident Type and (6) Multiple-Surcharged Incidents; also section 134.15: Schedule of Surcharge Points. AL: All Except Administrative. One summary line for each SDIP policy inquiry, each at-fault incident, each comprehensive incident, each traffic citation, including each erroneous citation, each incomplete citation, each CMVI traffic citation payment skeleton, and each out-of-state incident. No reversed types of loss, reversed violations, or reversed out-of-state incidents. The definition of an incomplete citation may be found in the UMVI Screen chapter. A CMVI traffic citation payment skeleton is a type of incomplete citation. AD: Administrative Summary Lines. For MRB use only. Name (L)

The operator's current last name from the RMV License Record. Accepts last name input when UMO License = NOLICENSE and UMO State = XX.

F

The operator's first name from the RMV License Record.

M

The operator's middle initial from the RMV License Record.

DOB

The operator's date of birth from the RMV License Record. Accepts date of birth input (format = MMDDYYYY or MM/DD/YYYY) when UMO License = NOLICENSE and UMO State = XX.

Address

The operator's mailing street address from the RMV License Record. This field contains a street number and name, post office box number, or a rural route (RFD or RR).

City

The operator's mailing address city from the RMV License Record. If the Mailing Address State = MA, this field contains a Massachusetts city or suburb name.

ST

The operator's mailing address state abbreviation from the RMV License Record.

ZIP

The operator's mailing address ZIP code from the RMV License Record.

Bldg/apt

The operator's mailing address building or apartment number.


68

Ed. 09/08

The UMA Screen About This Screen UMA is a screen that contains detail information for an at-fault insurance claim. The UMA Screen


69

Ed. 09/08


Enter the function code UMA and press Enter to display the UMA Screen.

MSG


Key: Oper Lic The driver's license number of the UMO operator with the following exceptions: UMO License State = MA Displays the current Massachusetts driver's license number from an RMV License Record associated with a previous license number which exactly matches the UMO license number, or an Unlicensed Operator Record associated with the UMO operator when the UMO license number is not a valid Massachusetts license number. UMO License State not = MA Displays an out-of-state license number from an Unlicensed Operator Record with more characters than the number of characters in the UMO input license number. This occurs only when Unlicensed Operator Record License Record license date = UMO license state and Unlicensed Operator Record license number matches the UMO license number on the first 9 characters. ST

The license state code of the UMO operator except as explained above.

INC Date

The incident (accident) date as reported to the MRB on the at-fault insurance claim record. An at-fault incident is uniquely identified by involved operator, incident date, and incident location code. An at-fault incident includes insurance claims for the at-fault loss types that resulted from the same accident. If all insurance claims for the at-fault loss types that resulted from the same accident are applied to the driving record of the involved operator with the same incident date and incident location code, the at-fault incident will be reported by the MRB in response to an insurance company SDIP policy inquiry for the involved operator as one accident.

Loss Type

The coverage under which the claim that resulted from the at-fault accident was paid. These are the at-fault loss types. Loss Type 11 PD LIABILITY Loss Type 10 COLLISION

Oper Last

The last name of the UMO operator.

Oper First

The first name of the UMO operator.

Oper DOB

The date of birth of the UMO operator.

Pay Date

The date the loss amount was paid. The Notice Date on the at-fault original claim transaction becomes the surcharge date that


70

Ed. 09/08

determines whether the incident is within the experience period of an SDIP policy inquiry. If a claim payment under property damage liability and collision coverage for the same at-fault incident are processed by the MRB in the same SDIP claim submission, the Notice Date on the original claim transaction with the higher loss amount becomes the surcharge date. Location

The three-digit insurance company town code which indicates the location of the accident from the at-fault insurance claim record. NOTE: Refer to Numerical List Accident Town/Premium Town in the Massachusetts Automobile Private Passenger Statistical Plan.

Date Processed

The date the at-fault insurance claim original claim transaction for this claim incident and type of loss was processed by the MRB.

Loss AMT

The cumulative loss amount applied to the driving record of this operator for this incident date, incident location, and loss type.

SURC Code

The two-digit Surcharge Code representing the reason that this claim is considered an at-fault accident claim as reported to the MRB on the at-fault insurance claim original claim transaction. The Board of Appeal defines the rules for the Surcharge Code and holds hearings for operators who appeal an at-fault determination by their insurance company. The Surcharge Code for a particular claim is assigned by the insurer. NOTE: Refer to At-Fault Insurance Claim Surcharge Code Standard of Fault in the Appendix.

Status

A code that indicates the status of the loss type. A = Active R = Reversed N = Not Active P = Paid under Merit Rating Plan

PHLDR License

The driver's license number of the policyholder of the policy under which this claim was paid as reported to the MRB on an at-fault insurance claim transaction, unless the policyholder has been issued a new Massachusetts driver's license.

PHLDR ST

The code for the U.S. state/territory or Canadian province that issued the policyholder's license. NOTE: Refer to Valid U.S. State, Canadian, and Foreign Codes in the Appendix.

PHLDR Last

The last name of the policyholder of the policy under which this claim was paid.

PHLDR First

The first name of the policyholder of the policy under which this claim was paid.

PHLDR DOB

The date of birth of the policyholder of the policy under which this


71

Ed. 09/08

claim was paid. INS CO

The three-digit code for the insurance company that paid this claim and reported it to the MRB from the database SDIP policy record. A definition of the SDIP policy database record may be found in the UM19 and UMIQ Screen chapter. NOTE: Refer to Insurance Companies Listed by Number in the Appendix.

Policy

The policy number of the policy from the SDIP policy record. This is the policy that provided coverage under which this claim was paid, and the policy number by which this policy may be referenced in the insurance company files as reported to the MRB in the at-fault insurance claim record.

Claim ID

The first sixteen (16) characters of the claim number associated with the loss amount reported in the claim transaction, and the claim number by which this claim may be referenced in insurance company files as reported to the MRB in the at-fault insurance claim record.

EFF Date

The policy effective date of the policy that provided coverage under which this claim was paid from the SDIP policy database record.

VIN

The Vehicle Identification Number from the database vehicle record. This field is blank unless the VIN in the at-fault insurance claim original claim transaction exactly matched the VIN of a Massachusetts registered vehicle on the RMV database at the time the at-fault insurance claim record was processed.

PREM Town

The three-digit insurance company town code that indicates the place of principal garaging (i.e., rating town) for the policy. NOTE: Refer to Numerical List Accident Town/Premium Town in the Massachusetts Automobile Private Passenger Statistical Plan.

REV Date

If Status = R, the MRB Process Date of the transaction that reversed this claim.

REV Reason

If Status = R, the reversal reason code. NOTE: Refer to At-Fault Accident Insurance Claim Reversal Reason Codes in the Appendix.

REV Source

If Status = R, the source code of the reversal. If source code = 001, the claim was reversed by the MRB. If source code = 002, the claim was reversed by the Board of Appeal. Any other source code is an insurer's three-digit company code. Current version and other information at the bottom of the UMA Screen are used by the MRB for audit purposes.


72

Ed. 09/08

The UMC Screen About This Screen UMC is a screen that contains detail information for a comprehensive insurance claim. The UMC Screen


Enter the function code UMC and press Enter to display the UMC screen

MSG

Displays system-generated messages

Key: Phldr Lic The driver's license number of the UMO operator with the following exceptions: UMO License State = MA Displays the current Massachusetts driver's license number from an RMV License Record associated with a previous license number which exactly matches the UMO license number, or an Unlicensed Operator Record associated with the UMO operator when the UMO license number is not a valid Massachusetts license number. UMO License State not = MA Displays an out-of-state license


73

Ed. 09/08

number from an Unlicensed Operator Record with more characters than the number of characters in the UMO input license number. This occurs only when Unlicensed Operator Record License Record license date = UMO license state and Unlicensed Operator Record license number matches the UMO license number on the first 9 characters. ST

The license state code of the UMO operator except as explained above

INC Date

The date the incident occurred that resulted in the comprehensive claim, as reported to the MRB on the comprehensive insurance claim record.

Loss Type

A code to describe the loss type under which the claim was paid. These are the comprehensive loss types. Loss Type 01 - FIRE Loss Type 02 - THEFT Loss Type 03 - GLASS Loss Type 05 - VANDALISM (malicious mischief and vandalism) Loss Type 06 - WINDSTORM (windstorm, earthquake, hail explosion, tornado, cyclone and water damage) Loss Type 07 - FLOOD (flood and rising water) Loss Type 09 - MISCELLANEOUS

PHLDR Last

The last name of the UMO operator.

PHLDR First

The first name of UMO operator.

PHLDR DOB

The date of birth of the UMO operator.

Pay Date

The date the loss amount was paid.

Location

The three-digit insurance company town code which indicates the location of the incident from the comprehensive insurance claim record. NOTE: Refer to Numerical List Accident Town/Premium Town in the Massachusetts Automobile Private Passenger Statistical Plan.

Date Processed

The date the comprehensive insurance claim original claim transaction for this claim incident and type of loss was processed by the MRB.

LOSS AMT

The cumulative loss amount applied to the driving record of this policyholder for this incident date, incident location, and loss type.

CAT Code

The catastrophe code, if any, for this claim as reported to the MRB in the comprehensive insurance claim record.


74

Ed. 09/08

INS CO

The three-digit code for the insurance company that paid this claim and reported it to the MRB from the database SDIP policy record. NOTE: Refer to Insurance Companies Listed by Number in the Appendix.

Policy

The policy number of the policy from the database SDIP policy record. This is the policy that provided coverage under which this claim was paid, and the policy number by which this policy may be referenced in the insurance company files as reported to the MRB in the comprehensive insurance claim record.

Claim ID

The first sixteen (16) characters of the claim number associated with the loss amount reported in the claim transaction, and the claim number by which this claim may be referenced in insurance company files as reported to the MRB in the comprehensive insurance claim record.

EFF Date

The policy effective date of the policy that provided coverage under which this claim was paid from the database SDIP policy record.

VIN

The Vehicle Identification (VIN) Number from the database vehicle record. This field is blank unless the VIN in the comprehensive insurance claim original claim transaction exactly matched the VIN of a Massachusetts registered vehicle on the RMV database at the time the comprehensive insurance claim transaction was processed.

PREM Town

The three-digit insurance company town code which indicates the place of principal garaging (i.e., rating town) for the policy. NOTE: Refer to Numerical List Accident Town/Premium Town in the Massachusetts Automobile Private Passenger Statistical Plan.

REV Date

If Status = R, the MRB Process Date of the transaction which reversed this claim.

REV Reason

If Status = R, the reversal reason code. NOTE: Refer to Comprehensive Insurance Claim Reversal Reason Codes in the Appendix.

REV Source

If Status = R, the source code of the reversal. If source code = 001, the claim was reversed by the MRB. Any other source code is an insurer's three-digit company code. Current version and other information at the bottom of the UMC Screen is used by the MRB for audit purposes.


75

Ed. 09/08

The UMVI Screen About This Screen UMVI is a screen that contains detail information for a traffic citation. The UMVI Screen


Enter the function code UMVI and press Enter to display the UMVI screen

MSG


Citation

The citation number preprinted on a citation document, a number assigned by the MRB if no citation was issued for the violation, or "MISSING" if the citation number could not be read because of a printing error or microfilm equipment malfunction. The number assigned by MRB begins with "NM" (not issued by Massachusetts police or court) for a violation from an SDIP Out-of-State Driving Record.

Police

This field contains the Massachusetts police department code of the


76

Ed. 09/08

submitting department located on the batch envelope for a citation received by MRB from a police department; or the code of the issuing department located on the citation document for a citation received by MRB from a violator hearing request or from a court; or "OOS" if the violation is from an SDIP Out-of-State Driving Record. If the citation was on the RMV/MRB Traffic Citation Database on 01/01/92: L=Local police; M=Metropolitan; R=RMV; C=Capitol; S=State police; or J=Judicial (issued by a Massachusetts court). This police department code appears in the CO field on the UMO summary line when the court code field is blank. Police Department Name Officer Court

The police department name associated with the police department code.

An identifying number to identify the officer who issued the Massachusetts traffic citation. This field contains the Massachusetts district court with jurisdiction for the citation as written by the police department on the citation document. This field contains the submitter court code located on the batch envelope for a citation received by MRB from a Massachusetts court. This field contains the court code written on the citation document by the police officer for a citation received by MRB from a violator hearing request. This field contains "CON" for a citation converted to the RMV/MRB Traffic Citation Database in October, 1986; "OOS" for a violation from an SDIP out-of state driving record. This court code, if non-blank, appears in the CO field on the UMO summary line. NOTE: Until December, 1992, this field was blank for a citation received by MRB from a Massachusetts police department, unless a CMVI hearing result had been applied; in this case, this field contained the submitting court code located on the batch envelope in which MRB received the CMVI hearing result.

Court Name


The court name associated with the court code.

77

Ed. 09/08

OP/OWN/NNI

A code to indicate the violator to whom the citation was issued as written on the citation document by the police officer: 0 = Citation issued to Vehicle Owner 1 = Citation issued to Operator A traffic citation is applied to the driving history record of the violator. When the violator is the operator or the vehicle owner who is a person, the name, date of birth, license number and license state identify the violator. When the violator is the vehicle owner who is not a person, the owner name, registration number and registration state identify the violator. Effective May 3, 1993, a CMVI traffic citation payment skeleton (payment skeleton) is applied to the record of the violator. However, before this date, a payment skeleton was always applied to the record of the operator. These old payment skeletons will be moved to the record of the violator when the corresponding citation from the police department or court is applied to the payment skeleton.

Field Descriptions for a Violator who is a Person SSN

LIC#

The social security number of the violator, if the Registry of Motor Vehicles License Record contains the social security number. The driver's license number of the UMO operator. The violator's license number may be a system generated number if the violator does not have a valid Massachusetts license number or any out-of-state license number associated with his license record at the time the traffic citation is applied to the database. This field may be blank if the violator is an owner and a company.

ST

The license state code of the UMO operator. This field may be blank if the violator is an owner and a company.

Class

The class of the out-of-state license or a blank field. If the operator license state does not = MA, and an Unlicensed Operator Record was created at the time this citation was applied to the database, this field contains the license class written on the citation document by the police officer.

CDL

A code to indicate whether the out-of-state operator's license is a commercial driver's license. If the operator license state does not = MA, and an Unlicensed Operator Record was created at the time this citation was applied to the database, this field contains


78

Ed. 09/08

the CDL indicator written on the citation document by the police officer.

Race

Sex

NIVS

• •

Y = "yes" N = "no"

•

Blank = unknown

The race of the violator as written on the citation document by the police officer. •

A = “Asian” or “Pacific islander”

•

B = “Black”

•

H = “Hispanic”

•

I = “American Indian" or “Alaskan native”

•

M = “Middle easterner” or “East Indian”

•

W = “White”

•

Blank = unknown

The sex of the violator as written on the citation document by the police officer. •

M = “male”

•

F = “female”

•

Blank = unknown

Indicates whether the non-inventory motor vehicle was searched as written on the citation document by the police officer. •

Y = "yes"

•

N = "no"

•

Blank = unknown

Name (L)

The last name of the UMO operator, or the name of the company.

F

The first name of the UMO operator.

M

The middle initial of the UMO operator.

DOB

The date of birth of the UMO operator. This field may be blank if the violator is the vehicle owner who is not the operator, if the owner is a company, or if the vehicle is not registered in Massachusetts.

Address

The street address of the UMO operator.

City

The address city of the UMO operator.


79

Ed. 09/08

ST

The address state of the UMO operator.

ZIP

The ZIP Code of the UMO operator.

PLT Type

The license plate type of the registration as written on the citation document by the police officer.

Reg Num

The registration number of the vehicle as written on the citation document by the police officer or court representative, or the assigned number MRBADDR if the registration number is not provided on the citation document.

ST

The code for the U.S. state/territory or Canadian province which issued the vehicle registration. This field contains MA if the registration number contains the assigned number MRBADDR.

CDL

Indicates whether the vehicle is a commercial vehicle as written by the police officer on the citation document. Y = “yes” N= “no”

Hazardous Material

U or blank = unknown Indicates whether the vehicle was carrying hazardous material as written by the police officer on the citation document. Y = “yes” N= “no” U or blank = unknown

Viol Date

The date the traffic violation occurred. This field contains the “date of violation” or “date citation written,” whichever is later as written by the police officer on the Massachusetts traffic citation document. The three-digit insurance company town code which indicates the LOC location where the traffic violation occurred from the traffic citation document. NOTE: Refer to Numerical List Accident Town/Premium Town in the Massachusetts Automobile Private Passenger Statistical Plan.

Location Name

The name associated with the location code.

Time

The time of day the Massachusetts traffic citation was issued. The format is HH X, where HH = hour and X = AM/PM indicator. If the time of day is unknown, the HH = 00 and the X = 0.


80

Ed. 09/08

Accident

Indicates whether an accident is associated with this traffic citation as written by the police officer on the Massachusetts traffic citation document. Y= “yes” N= “no” Blank = unknown

Description

Violation description. The description for this CHP SECT SS from the MRB Table. Each table entry consists of the 9-character Chapter Section Code, CHP SECT SS, the 20-character description and other information needed by the computer system. This field contains *INVALID* for a CMVI traffic citation payment skeleton.

CHP SECT SS

For a Massachusetts traffic citation, the Chapter, Section of the Massachusetts law written by the police officer or court on the citation document, or assigned by MRB. A subsection code (SS) is assigned by MRB for a violation that is not uniquely identified by Chapter Section alone.

$Amount

The assessment amount for a violation on a Massachusetts traffic citation containing all civil infractions (CMVIs) as written on the Massachusetts traffic citation document by the police officer, or as modified by the clerk magistrate as part of the hearing result.

MPH

The miles per hour the vehicle was traveling at the time the speeding violation occurred as written on the Massachusetts traffic citation document by the police officer.

Zone

The speed limit where the violation occurred as written on the Massachusetts traffic citation document by the police officer.

Judgment Code

The judgment code and the CHP SECT SS determine whether a violation is surchargeable under the SDIP or subject to action by the RMV. For a traffic citation containing all CMVIs, this field is blank until judgment is applied with CMVI hearing result, or R Responsible judgment is applied with payment, or when R Responsible judgment is applied by the RMV when neither payment nor hearing request was received on time. Note: If the $AMOUNT field = blanks, NP No Process judgment is applied with payment and applied by the RMV when neither payment nor hearing request was received on time. NOTE: Refer to Judgment Code for Massachusetts Traffic Citations in the Appendix.


81

Ed. 09/08

Judgment Date

The judgment date or conviction date from the traffic citation document. This is the "surcharge date" which determines whether a surchargeable traffic violation is within the policy experience period of an SDIP policy inquiry. For citations on the database before CMVI procedures and for all criminal citations, this field.

S (status)

The status of the violation displayed on this line. • A = Active •

•

N = Not Active. May result from: Multiple Surcharged Incident, multiple violations on the same citation (another violation contains Status = A), violation on a CMVI traffic citation awaiting payment or hearing result, or a CMVI traffic citation payment skeleton. R = Reversed

•

S = Error. Indicates that the citation is not considered part of any person's driving record for the purposes of the SDIP or for actions by the RMV because additional information or correction of invalid information is required. The UMO operator summary line for this an errored citation contains an "S" in the Status column.

•

P = Paid under the Merit Rating Plan

A more serious incident may be a 5-point SDIP violation; a 4point at-fault incident or a 3-point at-fault incident. See the "Multiple Surcharged Incident" footnote in Chapter 3 UMO Screen, Field Descriptions for the Request Code (field number 5). Type

A code to indicate the type of traffic citation: •

A = Criminal (Arrest)

•

C = Criminal (Complaint Application)

•

N = Non-Criminal All civil infractions-CMVI

• P = Non-Criminal All civil infractions-CMVI payable to RMV •

S = CMVI Traffic Citation Payment Skeleton

•

W = Warning

A citation received by MRB from a police department with VIOL DATE on or after 01/01/92 which is marked “All Civil Infractions” and which contains no criminal violations is a CMVI citation payable to the RMV. A CMVI citation with VIOL DATE before 01/01/92 is payable to the RMV if received by MRB on or after 01/01/92 from a Massachusetts court and the court has identified the citation as “in default.” Civil Assessment


The assessment amount for the CMVI citation as written on the citation document by the police officer, or modified by the clerk

82

Ed. 09/08

For Citation Docket

magistrate as part of the hearing result. The docket number by which the corresponding court document for this citation is filed by the Massachusetts court. This field is blank if the citation was received from a Massachusetts police department and no court action has occurred, or if the citation was received from a violator hearing request and a hearing result has not been applied.

MRB Audit Information for Current Version Version Number

The current version.

Submitter

A code to identify the submitter of the current version. The submitter may be a Massachusetts police department, Massachusetts court, the RMV, or MRB.

Document Locator Number

Uniquely identifies the source document for each version created by an MV transaction or CCP cash transaction which is stored in files located at the MRB. There is no source document for an SU suspension default transaction which indicates that the RMV sent a suspension warning letter to the violator because neither hearing request nor full payment was received on time for a CMVI traffic citation.

Process DateClerk Code Transaction Code

The User ID of the clerk who entered the current version.

The Process Date of the current version. The Transaction Code which created this version:


• MV = Add Citation • MV1 = Change Operator-Owner • MV2 = Change Violation • MV3 = Reverse Citation • MV4 = Change Other • MV5 = Reissue Citation • MV6 = Clear Duplicate • MV7 = CMVI Hearing Request • MV7C = CMVI Hearing Request Correction • MV7L = Late CMVI Hearing Request • MV7N = CMVI Hearing Request Denied; Clear Duplicate or • Not Applicable • MV8 = CMVI Hearing Result • MV8L = Second or Subsequent CMVI Hearing Result • MV8N = CMVI Hearing Result Not Applicable or Clear Duplicate • MV9 = Change Citation Number • MVU = Correct Suspended Citation • CCPS = Payment Skeleton 83 Ed. 09/08

•


CCP = Payment applied to existing citation

84

Ed. 09/08

• • • • • • • Pending Status

The Pending Status of the current version: • • • •

• • • • •

• •


CCP4 = Change Payable to Non-Payable with $000 amounts SU = Payment default action applied by RMV CCP3 = Payment Reversal CMBC = Converted Bad Payment CMB = Bad Payment CMB2 = Change Bad Payment CPD = Paid Bad Payment CPD3 = Reversed Bad Payment COMPLETE = Assessment paid or violations found not responsible by a CMVI hearing result PAYMENT DUE = Awaiting payment amount shown by the due date shown. DEFAULT DUE = Awaiting payment amount shown by the due date shown. This amount due is the assessment amount plus late and release fee’s. HEARING REQUEST = Awaiting a CMVI hearing. The date shown contains the date the hearing notice was produced or blank if hearing notice has not been produced. FINDING DUE = Awaiting payment amount shown by the due date shown. This amount due and date due were determined by a CMVI hearing result. PAYMENT SKELETON = Payment has been received, but citation copy from police or court has not been applied. SUSPENDED CITATION = Citation copy from police or court is suspended with errors. REVERSED CITATION = Citation copy from police or court has been reversed. CON BAD PAY = Awaiting payment amount shown by the due date shown. This amount due is the amount associated with a “converted” bad payment transaction applied to this citation. BAD PAY DUE = Awaiting payment amount shown by the due date shown. This amount due is the amount associated with the bad payment. CHG BPAY DUE = Awaiting payment amount shown by the due date shown. This amount due is the amount associated with a change bad payment transaction applied to this citation.

85

Ed. 09/08

The UMVH Screen About This Screen UMVH is a screen that contains history information for each transaction applied to a traffic citation. The UMVH Screen


Enter the function code UMVH and press Enter to display the UMVH screen.

MSG


Citation

The citation number preprinted on a citation document, a number assigned by the MRB if no citation was issued for the violation, or "MISSING" if the citation number could not be read because of a printing error or microfilm equipment malfunction. The number assigned by MRB begins with “NN” (not issued by Massachusetts police or court) for a violation from an SDIP Out-of-State Driving Record.


86

Ed. 09/08

OP/OWN

A code to indicate the violator to whom the citation was issued as written on the citation document by the police officer: 0 = Citation issued to Vehicle Owner 1 = Citation issued to Operator A traffic citation is applied to the driving history record of the violator. When the violator is the operator or the vehicle owner who is a person, the name, date of birth, license number, and license state identify the violator. When the violator is the vehicle owner who is not a person, the owner name, registration number and registration state identify the violator. Effective May 3, 1993, a CMVI traffic citation payment skeleton (payment skeleton) is applied to the record of the violator. However, before this date, a payment skeleton was always applied to the record of the operator. These old payment skeletons will be moved to the record of the violator when the corresponding citation from the police department or court is applied to the payment skeleton.

Field Descriptions for a Violator who is a Person Violator LIC

The driver's license number of the violator displayed on the UMVI Screen or the driver’s license number of the UMO operator with the following exceptions: (A) UMO License State = MA Displays the current Massachusetts driver's license number from an RMV License Record associated with a previous license number which exactly matches the UMO license number, or an Unlicensed Operator Record associated with the UMO operator when the UMO license number is not a valid Massachusetts license number. (B)

UMO License State not = MA Displays an out-of-state license number from an Unlicensed Operator Record with more characters than the number of characters in the UMO input license number. This occurs only when Unlicensed Operator Record License Record license date = UMO license state and Unlicensed Operator Record license number matches the UMO license number on the first 9 characters.

ST

The license state code of the violator displayed on the UMVI or the license state code of the UMO operator except as explained above.

REG NO

The registration number of the vehicle displayed on the UMVI Screen.

ST

The registration number state code displayed on the UMVI Screen.

Name

The last name of the violator displayed on the UMVI or UMO Screen.

First Name

The first name of the violator displayed on the UMVI or UMO Screen.


87

Ed. 09/08

Middle Initial

The middle initial of the violator displayed on the UMVI or UMO Screen.

DOB

The date of birth of the violator displayed on the UMVI or UMO Screen.

Address

The street address of the violator displayed on the UMVI or UMO Screen.

City

The address city of the violator displayed on the UMVI or UMO Screen.

ST

The address state of the violator displayed on the UMVI or UMO Screen.

ZIP

The zip code of the violator displayed on the UMVI or UMO Screen.

Type

A code to indicate the type of traffic citation: A = Criminal (Arrest) C = Criminal (Complaint Application) N = Non-Criminal All civil infractions-CMVI P = Non-Criminal All civil infractions-CMVI payable to RMV S = CMVI Traffic Citation Payment Skeleton W = Warning A citation received by MRB from a police department with VIOL DATE on or after 01/01/92 which is marked “All Civil Infractions” and which contains no criminal violations is a CMVI citation payable to the RMV. A CMVI citation with VIOL DATE before 01/01/92 is payable to the RMV if received by MRB on or after 01/01/92 from a Massachusetts court and the court has identified the citation as “in default.”

VIOL Date

The date the traffic violation occurred. This field contains the “date of violation,” or “date citation written,” whichever is later as written by the police officer on the Massachusetts traffic citation document.

LOC

The three-digit insurance company town code which indicates the location where the traffic violation occurred from the traffic citation document or the SDIP Out-of-State Driving Record. NOTE: Refer to Numerical List Accident Town/Premium Town in the Massachusetts Automobile Private Passenger Statistical Plan.

Location Name

The name associated with the location code.

CDL VEH

Indicates whether the vehicle is a commercial vehicle as written by the police officer on the traffic citation document. ♦


Y = "yes"

88

Ed. 09/08

•

N = "no"

• HAZ

ACCD

Description

U or blank = unknown

Indicates whether the vehicle was carrying hazardous material as written by the police officer on the traffic citation document. •

Y = "yes"

•

N = "no"

•

U or blank = unknown

Indicates whether an accident is associated with this traffic citation as written by the police officer on the traffic citation document. •

Y = "yes"

•

N = "no"

•

Blank = unknown

Violation description. The description for this CHP SECT SS from the MRB Table. Each table entry consists of the 9-character Chapter Section Code, CHP SECT SS, the 20-character description and other information needed by the computer system. This field contains *INVALID* for a CMVI traffic citation payment skeleton.

CHP SECT SS The Chapter and Section of the Massachusetts law written by the police officer or court on the traffic citation document, or assigned by MRB. A subsection code (SS) is assigned by MRB for a violation that is not uniquely identified by Chapter Section alone. $Amount

The assessment amount for a violation on a traffic citation document containing all civil infractions (CMVIs) as written on the traffic citation document by the police officer, or as modified by the clerk magistrate as part of the hearing result.

MPH

The miles per hour the vehicle was traveling at the time the speeding violation occurred as written on the traffic citation document by the police officer.

Zone

The speed limit where the violation occurred as written on the traffic citation document by the police officer.

Susp

The number of days the violator’s driver license is suspended as written on the traffic citation document by the clerk magistrate as part of the criminal hearing result.

Judgment Code

The judgment code and the CHP SECT SS determine whether a violation is surchargeable under the SDIP or subject to action by the RMV. For a traffic citation containing all CMVIs, this field is blank until judgment is applied with CMVI hearing result, when R Responsible judgment is applied with payment, or when R Responsible judgment is applied by the RMV when neither


89

Ed. 09/08

payment nor hearing request has been received on time. NOTE: Refer to Judgment Code for Massachusetts Traffic Citations in the Appendix. Judgment

The judgment date or conviction date from the traffic citation document. This is the “surcharge date” which determines whether a surchargeable traffic violation is within the policy experience period of an SDIP policy inquiry. For citations on the database before CMVI procedures and for all criminal citations, this field contains the date of the court judgment. For a traffic citation document containing all CMVI’s, this field is blank or the date the CMVI judgment was applied as explained under (judgment code) above.

S (Status)

The status of the violation displayed on this line. ♦

Civil Assessment For Citation

A = Active

♦

N = Not Active. May result from: Multiple Surcharged Incident (See the “Multiple Surcharged Incident ” footnote in the UMO Screen, Field Descriptions section); multiple violations on the same citation (another violation contains Status = A); violation on a CMVI traffic citation awaiting payment or hearing result; CMVI traffic citation payment skeleton.

♦

R = Reversed

♦

S = Error. Indicates that the citation is not considered part of any person's driving record for the purposes of the SDIP or for actions by the RMV because additional information or correction of invalid information is required.

♦

P = Paid under the Merit Rating Plan.

The total assessment amount for the CMVI citation as written on the traffic citation document by the police officer, or modified by the clerk magistrate on the CMVI Hearing Turnaround Document as part of the hearing result.

MRB Audit Information for Current Version Version Number

The current version.

Submitter

A code to identify the submitter of the current version. The submitter may be a Massachusetts police department, Massachusetts court, violator, the RMV, or MRB.


90

Ed. 09/08

Clerk Code

The User ID of the clerk who entered the current version.

Process Date

The Process Date of the current version.

Transaction Code

The Transaction Code which created this version: ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦

Pending Status


MV = Add Citation MV1 = Change Operator-Owner MV2 = Change Violation MV3 = Reverse Citation MV4 = Change Other MV5 = Reissue Citation MV6 = Clear Duplicate MV7 = CMVI Hearing Request MV7C = CMVI Hearing Request Correction MV7L = Late CMVI Hearing Request MV7N = CMVI Hearing Request Denied; Clear Duplicate or Not Applicable MV8 = CMVI Hearing Result MV8L = Second or Subsequent CMVI Hearing Result MV8N = CMVI Hearing Result Not Applicable or Clear Duplicate MV9 = Change Citation Number MVU = Correct Suspended Citation CCPS = Payment Skeleton CCP = Payment applied to existing citation CCP4 = Change Payable to Non-Payable with $000 amounts SU = Payment default action applied by RMV CCP3 = Payment Reversal CMBC = Converted Bad Payment CMB = Bad Payment CMB2 = Change Bad Payment CPD = Paid Bad Payment CPD3 = Reversed Bad Payment

The Pending Status of the current version: ♦ COMPLETE = Assessment paid or violations found not responsible by a CMVI hearing result ♦ PAYMENT DUE = Awaiting payment amount shown by the due date shown. ♦ DEFAULT DUE = Awaiting payment amount shown by the due date shown. This amount due is the assessment amount plus late and 91

Ed. 09/08

Document Locator Number

Uniquely identifies the source document for each version created by an MV transaction or CCP cash transaction which is stored in files located at the MRB. There is no source document for an SU (payment default action applied by the RMV) transaction. release fees. ♦ HEARING REQUEST = Awaiting a CMVI hearing. The

• • • • •

• •

date shown contains the date the hearing notice was produced, or is blank if hearing notice has not been produced. FINDING DUE = Awaiting payment amount shown by the due date shown. This amount due and date due were determined by a CMVI hearing result. PAYMENT SKELETON = Payment has been received, but citation copy from police or court has not been applied. SUSPENDED CITATION = Citation copy from police or court is suspended with errors. REVERSED CITATION = Citation copy from police or court has been reversed. CON BAD PAY = Awaiting payment amount shown by the due date shown. This amount due is the amount associated with a “converted” bad payment transaction applied to this citation. BAD PAY DUE = Awaiting payment amount shown by the due date shown. This amount due is the amount associated with the bad payment. CHG BPAY DUE = Awaiting payment amount shown by the due date shown. This amount due is the amount associated with a change bad payment transaction applied to this citation.

MRB Audit Information for Previous Version Type

Refer to field descriptions for a violator who is a person.

VIOL Date


LOC


Location Name


CDL VEH


HAZ


ACCD


Description


CHP SECT SS Refer to field descriptions for a violator who is a person. $Amount


MPH


Zone



93

Ed. 09/08

Judgment Code


Judgment Date


S (Status) Civil Assessment for Citation

Refer to field descriptions for a violator who is a person. Refer to field descriptions for a violator who is a person.

Version Number

The previous version.

Submitter


Document

Refer to field descriptions for a violator who is a person. Locator Number

Clerk Code

The User ID of the clerk who entered the previous version.

Process Date

The Process Date of the previous version.

Transaction Code



94

Ed. 09/08

The UMVS Screen The UMVS Screen

Field Descriptions FUNCTION

The function code UMVS displays

MSG

Displays system generated messages

LICENSE

This field is blank and protected

STATE

This field is blank and protected

PERSON NAME

System Generated. If the violator is a person, this field contains Violator’s name. I the violator is not a person this field contains the name of the company.


95

Ed. 09/08

DOB

System Generated. If the violator is a person, the violator’s date of birth displays. If the violator is not a person, this field is blank.

CITATION NO

System Generated. The citation number typed in the CITATION field on the UMVI or UMVH Screen Screen displays. “MISSING” displays when the citation number typed in the CITATION field on the UMVI OR UMVH Screen is not on the computer system.

INCIDENT DATE

System Generated. The date the offense occurred.

STATUS

System Generated. The status of the first offense on a citation displays. The status codes are: A = Active N = Not Active R = Reversed S = Citation with unresolvable errors or Payment Skeleton P = Paid under the Merit Rating Plan.


96

Ed. 09/08

The MRBS Screen About This Screen MRBS is automatically invoked by the Merit Rating Board SDIP Statement Input Data (UMI9) Screen and by the Merit Rating Board Operator Summary (UMO) Screen to require user selection of a “license record” when more than one record contains the same license number and license state code. The MRBS Screen


The code MRBS, which identifies this screen.

MSG


License

The “license number” entered on the UMO or UMI9 Screen.

State

The code for the U.S. state/territory or Canadian province which issued the operator's license as entered on the UMO or UMI9 Screen.


97

Ed. 09/08

Descriptions for Each Duplicate Entry The data source for this name and address information is always the Person Record, even though the license number itself might be from a Previous Number Record (if license state = MA) or an Unlicensed Operator Record (if license state is not = MA). You may review the Person Record for each MRBS duplicate entry by using the License Inquiry (LI) and the License History Inquiry (LH) Screen. The License History Inquiry (LH) Screen contains a code (RC) which describes the point of origin (application which created) the Unlicensed Operator Record. Last Name

The last name associated with the duplicate record for this entry.

First Name

The first name associated with the duplicate record for this entry.

Middle Name

The middle name associated with the duplicate record for this entry.

Date of Birth

The date of birth associated with the duplicate record for this entry.

Address

The mailing street address associated with the duplicate record for this entry.

City

The mailing address city associated with the duplicate record for this entry.

State

The mailing address state abbreviation associated with the duplicate record for this entry.

Zip Code

The mailing address ZIP code associated with the duplicate record for this entry.


98

Ed. 09/08

SECTION 4 – INSURANCE FUNCTION SCREENS The UPH Screen About This Screen The Policy History (UPH) screen allows you to display a policyholder’s insurance history. Each inquiry is based on the policyholder’s license number and state, or their FID/EIN number. ♦

UPH lists policy type, insurance company code, policy number, effective and expiration dates, and unpaid premium amount.

♦

UPH displays policies in ICO (insurance company code) and policy number order.

♦

UPH is a scroll screen with F7/F8 (backward and forward scrolling) capability. The UPH Screen


99

Ed. 09/08


Enter the function code UPH and press Enter to display the UPH screen.

MSG


PG

The page number of the scroll screen currently displayed.

Ph Lic #

Enter the policyholder’s license number. Valid entries are: ♦ ♦ ♦

Massachusetts license Out-of-state license RMV-assigned license number

If the policyholder is a NOWN, enter their FID/EIN number in the FID# field. ST

Leave blank if state is Massachusetts. If state is not Massachusetts, enter the 2-character code for the state that issued the policyholder’s license. For example, FL for Florida. See Appendix B for a list of valid state, Canadian, and foreign codes. If no valid code applies, enter FR.

Total Unpaid

The dollar amount of this policyholder’s unpaid premiums in whole dollars.

FID

The NOWN policyholder's FID/EIN number.

Corp

The NOWN policyholder's name.

Name

The customer’s last name (L), first name (F), and middle initial (M). If the person is a junior or senior, this is displayed in the M field.

DOB

The policyholder’s date of birth.

Mail Addr

The policyholder’s mail address.

PT

The policy type code. Indicates P for private passenger policy; C for commercial policy.

Ins Co Code

The code for the insurance company that wrote the policy. If the policyholder has more than one policy, each of the policies is displayed on a separate line.

Policy Number The number of this policy. Policy Eff Date The effective date of this policy. Policy Exp Date

The expiration date of this policy.

Status Eff Date

The effective date of the policy’s current status.


100

Ed. 09/08

Status Code

This policy’s current status. For example, ACTV or CANC. See Appendix B for a complete list of policy status codes.

Unpaid Premium

The dollar amount of unpaid premiums on a cancelled policy. (Only displayed when the Status Code is CANC)


101

Ed. 09/08

The UPTH Screen About This Screen The Policy History (UPTH) screen lists the detail of every transaction related to a selected policy. Use the updated UPH screen to select the appropriate policy, then access UPTH for the detail. You can access UPTH: ♦ ♦ ♦ ♦

From the UPH screen, enter UPTH in the FUNCTION field (do not press Enter), move the cursor to select the appropriate policy number, and press F3. From the UVH screen, enter UPTH in the FUNCTION field (do not press Enter), move the cursor to select the appropriate policy number, and press F3. From the UPA screen, enter UPTH in the function field (do not press Enter). Press F6. From the UPMV screen, enter UPTH in the function field (do not press Enter).

When the UPTH screen is in primary session, you can go to the UPA screen by pressing F6. UPTH is a scroll screen with F7/F8 (backward and forward scrolling) capability. You can also use UPTH as an inquiry screen by inputting policy data. The UPTH Screen


102

Ed. 09/08


Enter the function code UPTH and press Enter to display the UPTH screen.

MSG


PG


Pol Typ

Enter the policy type code. Enter P for private passenger policy; C for commercial policy.

Ins Co

Enter the 3-digit insurance company code. This field, plus the POL TYP, POL NUMBER, and POL: EFF DATE identify the policy being accessed.

Status/Date

The current status of the vehicle’s insurance policy. Also, the date the status became effective. See Appendix B for a complete list of policy status codes.

Pol Number

Enter the policy number assigned by the insurance company.

Eff Date

Enter the date the policy went or goes into effect. This field, plus the POL TYP, INS CO, and POL NUMBER fields identify the policy being accessed.

Exp Date

The date the policy expires, usually one year from the POL EFF DATE.

Ph Lic #

The policyholder’s driver’s license number.

ST

The state/Canadian province/foreign country that issued the policyholder’s license. See Appendix B for a complete list of valid state, Canadian, and foreign codes.

FID#

The NOWN policyholder's FID number.

Name L,F,M

The policyholder’s name.

DOB

The policyholder’s date of birth.

Corp

The NOWN policyholder's name.

Mail Addr

The street portion of the policyholder’s mailing address.

City

The city/town portion of the policyholder’s mailing address.

ST

The state/Canadian province/foreign country portion of the policyholder’s mailing address. See Appendix B for a complete list of valid state, Canadian, and foreign codes.

Zip

The zip code portion of the policyholder’s mailing address.


103

Ed. 09/08

Bldg/Apt

The building/apartment number portion of the policyholder’s mailing address (if appropriate).

Status Code

The policy’s status at each transaction. See Appendix B for a complete list of policy status codes.

Reason Code

The reason code for a cancellation, reinstatement, or unpaid premium. See Appendix B for a complete list of reason codes.

Status Eff Date

The date each status went into effect

Unpaid Premium

The amount of the policyholder’s unpaid premiums (in whole dollars), if any.

Agent Code

Defaults to the sign-on of the person who entered the transaction or the three digit code of the company.

Transaction Date

The date the transaction was accepted on the Registry database.


104

Ed. 09/08

About This Screen

The UVH Screen The UVH (Vehicle Policy History) screen displays current and past policy information related to a registration or vehicle identification number (VIN). UVH is a scroll screen with F7/F8 (backward and forward scrolling) capability. UVH can be accessed in the following ways: • • • • •

From the URI screen by changing the function and pressing F6 From the RH screen by selecting a registration and pressing F4 From the VT screen by selecting a registration line and pressing F4 From the URSR, URSV, and URSN screens. Select a registration, VIN, or name. Then press F4. From the menu. When UVH displays, enter the VIN or registration information (plate type, registration number, and plate color).

You can access other screens from UVH in the following ways: • • • • •

From UVH to UPTH by selecting an item and pressing F3 From UVH to UPA by selecting an item and pressing F3 From UVH to RI by changing the function and pressing F6 From UVH to RH by changing the function and pressing F6 From UVH to UPMV by selecting an item and pressing F3


105

Ed. 09/08

The UVH Screen


Enter the function code UVH and press Enter to display the UVH screen.

Msg


PG


Plt Type

A 3-character code indicating the type of license plate issued to the vehicle. Required if registration information (plate type, registration number, and plate color) is entered. Displayed if VIN is entered. For a list of plate type codes, refer to Appendix A.

Reg #

The vehicle’s registration number. Required if registration information (plate type, registration number, and plate color) is entered. Displayed if VIN is entered.

Clr

The color of the vehicle’s license plate. This field defaults to the appropriate color when the VIN or the PLT TYPE and REG # are entered.

VIN #

The 17-character vehicle identification number for the vehicle on the policy. Required if no registration information (plate type,


106

Ed. 09/08

registration number, and plate color) is entered. Displayed if registration information is entered. PT

The policy type code. P indicates a private passenger policy; C indicates a commercial policy.

Ins Co Code

The 3-number code that identifies the vehicle’s insurance company.

Policy Number

The insurance policy number for the vehicle.

Policy Eff Date

The date the insurance policy on this line went into effect.

Policy Exp/Canc

When the policy’s status is CANC, the date the policy on this line was (will be) cancelled. Otherwise, the date the policy expires.


107

Ed. 09/08

Plcy Stat

The current status of the vehicle’s insurance policy. See Appendix B for a complete list of policy status codes.

Begin Coverage

The date on which the registration/vehicle became effective on the insurance policy. This date can be different than the policy effective date.

End Coverage The end date of the registration/vehicle’s insurance coverage. This date can be different from the policy expired date. If the policy status is ACTV, the end coverage determines if coverage for that specific registration/VIN is present. CS

The current insurance status of the vehicle/registration displays on this line. Valid statuses include: C - Currently insured H Had insured N - Never insured P - Pending revocation R Revoked W - Will insure Note that if the policy status is AC TV, the current status (C/S) field must have a C status code. Otherwise, coverage for that particular registration/VIN is not covered. Check the END COVERAGE field for date.


108

Ed. 09/08

About This Screen

The UPOI Screen The UPOI (Policy/Operator Inquiry) screen displays operator license and policy information, including unpaid premiums, SDIP points, license status and 90 34J violations.

Policy Type

The policy type code. Indicate P for private passenger policy or C for commercial policy.

Insurance Co

The code for the insurance company that wrote or is writing the policy.

Policy Number

The number of the policy/quote.

Effective Date

The effective date of the policy entered as MM/DD/YYYY.

Exp Date

The expiration date of the policy entered as MM/DD/YYYY. This date defaults to one year from the effective date.

Totals

A heading representing the following fields:

34J

The total number of 90 34J (no liability policy) convictions for all operator(s) listed on the screeen.

Comp Pts

Not used.

Opt Cov

A code indicating whether comp or coll coverage can be denied: 109


Ed. 09/08

Y = Yes, it can be denied. N = No, it cannot be denied. LF

Enter L for license number or F for FID.

LIC/FID Number

The operator’s license number.

LIC STATE

The code for the state that issued the license. If you entered NOLICENSE in the LIC/FID NUMBER field, you must enter XX in this field. If you entered an outof-state license number, enter the code for state, Canadian province or foreign country in this field (default=MA).

PH

A code, X, indicating whether the operator is the policyholder. Only one operator can be selected as the policyholder.

DO YR Exp

A code, X, indicating whether the operator is deferred. If Incidents Indicator is N, enter the operator’s years of out-of-state experience (1-6).

II

Enter the appropriate incidents indicator code: Y = Yes, the operator has had an incident (accident, moving violation, etc.). N = No, the operator has not had an incident.

Last Name/Corp/ LIC STAT

The operator’s last name or corporation’s name and the status of their license as it appears on the registry’s records. If the operator has no license, or an out-of-state, no status displays.

DOB

The operator’s date of birth in MM/DD/YYYY format.

SDIP STP

The operator’s SDIP points.

Comp Pts

This field is currently not available.

34J

The number of 90 34J convictions for the operator.

Unpd Prem

The total dollar amount of the operator’s unpaid premiums.


110

Ed. 09/08

SECTION 5 – NON-RENEWAL SCREENS The NRR Screen About This Screen The Nonrenew Display Obligations for Registration (NRR) screen is used to review outstanding non-renewal issues for a registration number (To look at tickets, excise bills, etc. for a person's license number, use the NRL screen). After you enter a plate type, registration number, and plate color, NRR displays each parking ticket, abandoned vehicle ticket, excise bill, or Fastlane violation that is currently marked. The NRR Screen


Enter code NRR to display the NRR screen.

MSG


Plate-Type

The plate type of the registration for which you are inquiring. For a complete list of Plate Type codes, see Appendix A.


111

Ed. 09/08

Registration Number

The six character numeric or alphanumeric license plate number for which you are inquiring.

Registration Color

The plate color. The system defaults to the current color.

After you enter the information above, and press Enter, the following fields display with data. Date

The non-renewal date in MM/DD/YYYY format if the registration is in a non-renewal status.

VIN

The manufacturer’s vehicle identification number indicating the vehicle marked for non-renewal.

Year

The vehicle year, in YYYY format.

Make

The manufacturer’s description code of the vehicle.

Owner 1

The owner’s last name, first name, and middle initial.

Item

Number of items marked against a particular registration.

Town/Origin

The three digit code and name for each entity that marked an obligation for the registration.

System

The type of outstanding obligation marked: Abandoned Excise Parking Fastlane Violations

(Abandoned Vehicle Citation) (Excise Non-Payment) (Unpaid Parking Ticket)

Year

The year of the outstanding obligation, in YYYY format.

TicketNumber

The numbers or alphabetic characters assigned to the obligation.


112

Ed. 09/08

The NRL Screen About This Screen The Nonrenew Display Obligations for License (NRL) screen is used to view all outstanding tickets, excise bills, warrants, child support issues, or Fastlane violations for a license number. (To look at tickets, excise bills, etc. for a registration, use the NRR screen.) After you enter the license number, the system displays each unpaid parking ticket, abandoned vehicle citation, excise bill, warrant, child support issue, or Fastlane violation that is marked against the license. The NRL Screen


Enter code NRL to display the NRL screen.

MSG


License

Enter the nine digit license number.

State

Enter the two letter code for the state that issued the license.


113

Ed. 09/08

After you enter the information in the above fields and press Enter, the following fields display with data: Date

The date the non-renewal status became effective (if applicable).

DOB

The license holder’s date of birth.

License

The license number you entered above.

Last

The license holder’s last name.

First

The license holder’s first name.

Middle

The license holder’s middle initial.

Item

Number of items marked against a particular license.

Town/Origin

The three digit code and name for each entity that marked an obligation for the license.

System

The type of outstanding obligation marked. • • • • • •

Year


Abandoned (Abandoned Vehicle Citation) Excise (Excise Non-Payment) Parking (Unpaid Parking Ticket) Warrant (Outstanding Warrant) Child Support (Outstanding Child Support Payment) Fastlane Violation

The year of the outstanding obligation, in YYYY format. TicketNumber The numbers or alphabetic characters assigned to the obligation.

114

Ed. 09/08

Mass Xpress - Plymouth Rock Assurance

Recommend Documents