The South African National Roads Agency SOC Limited (SANRAL) is an independent, statutory company registered in terms of the Companies Act. The South African government, represented by the Minister of Transport, is the sole shareholder and owner of SANRAL. The Agency has a distinct mandate – to finance, improve, manage and maintain the national road network (the ‘economic arteries’ of South Africa) and is committed to carrying out its mandate by protecting and preserving the environment through context-sensitive solutions.
The South African national road network consists of 22 197 km of roads. This network seamlessly connects major cities, towns and rural areas, supporting economic growth and social development and immensely contributing to job creation in the country. SANRAL adds value to all the developmental initiatives in the fields of transport, education, health, and development of communities. It revels in its role as partners in the development of all South African communities and sees this as closely aligned to our core function.
SANRAL makes a significant contribution towards road safety by maintaining and improving our road environment, and by identifying and addressing road safety concerns. The organisation also aligns itself with local and international road safety authorities in order to learn and improve the safety of our road users. The organisation will continue to actively participate in communities across South Africa and support the development of South Africa’s human capital through tertiary institutions and cooperative governance.
Role Spec: Accounts Payable/ Accounts Receivable Administrator EC#3624607 Page 1 of 6
ROLE SPECIFICATION Accounts Payable / Accounts Receivable Administrator Position:
Accounts Payable/ Administrator
Accounts
Region:
SANRAL - Head Office - Pretoria
Employment:
Fixed-term Contract (6 months)
Receivable
INTERNAL AND EXTERNAL ADVERT TO SUBJECT SALARY ROLE OFFICE
Recruitment Agency / Career Junction / SANRAL Staff Accounts Payable/ Accounts Receivable Administrator Market-related Fixed-term Contract (6 months) Head Office – Val de Grace, Pretoria, Gauteng
POSITION OBJECTIVE To ensure the correct and timeous payment of Creditors, and the reconciliation of relevant accounts.
QUALIFICATIONS AND EXPERIENCE Minimum Work Experience 2 – 3 years’ finance experience SAP
Skills/Competencies The ability to demonstrate attention to detail, solve problems in a timely manner, good interpersonal skills and to work well under pressure.
Role Spec: Accounts Payable/ Accounts Receivable Administrator EC#3624607 Page 2 of 6
KEY RESPONSIBILITIES AND DUTIES INCLUDE BUT NOT LIMITED TO: ACCOUNTS RECEIVABLE:
Manage
and
control
of
the
customer
database
in
SAP
(new
customer
accounts/registration, blocking and unblocking of postings, customer info updates etc.)
Prepare monthly cash flow forecast of all incoming payments from customers to assist with working capital management
Review and update all procedures relating to the customer processes in the finance manual
Ensure that all CTROM and non CTROM invoices are processed every time reports are received from toll plazas
Ensure that monthly reconciliations are prepared, of all debtors against the trial balance and to any applicable source record, with follow up procedures and dates for every outstanding item
Ensure that issues attributing to account delinquency are identified and discussed with management
Review customer age analysis and other revenue reports and resolve long outstanding debtors by applying good customer service practices
Ensure that the monthly financial report for Toll Agent payments, Transaction Clearing House (TCH), and VPC is received, processed and reconciled to the general ledger
Ensure that all bad debts are identified and written off in accordance with the existing bad debts policy
Ensure completeness of Invoices issued in relation to agreements
Ensure that outstanding debt is continuously followed up
CAPTURE DATA/ORDERS AND INVOICES ON ACCOUNTS PAYABLE SYSTEM (SAP) Payment of external and international Creditors.
Obtain relevant signatures on invoices
Reconciliation of accounts
Check terms of payment on SAP
Input invoice onto SAP
For foreign payments, ensure payment of invoice with correct exchange rate.
Ensure authorisation for payment of invoices
Ensure correct payment amount on invoice
Ensure accurate and timeous processing and payment of invoices on accounts payable system on SAP
Role Spec: Accounts Payable/ Accounts Receivable Administrator EC#3624607 Page 3 of 6
Ensure that amount due to vendors is paid, when it is due and address any Deviations
PAYMENT PROPOSALS RELATIONSHIP MANAGEMENT AND CASH FLOW MANAGEMENT:
Keep tight control of cash outflow while maintain strong vendor relationships
Assess payables analyst performance .i.e. knowledge of vendor balances which vendors are problematic and why
Ensure assistance with cash flow planning by providing cash department with cash outflow information/forecast based on existing invoices/proposal
RECONCILE CREDITORS STATEMENTS / ACCOUNTS PAYABLE SYSTEM AND TOLL:
Adherence to policy and procedure and ensure accurate and timeous application
Ensure that creditor statements reconcile with the accounts payable system
Assist with general ledger controller with the reconciliation of accounts payable system with general ledger accounts
AD HOC REQUESTS:
Liaise and assist the financial manager and co-workers with financial support including requests from auditors
Ensure efficient implementation of strategies recommended i.e. audit requests and defending of audit queries
WORKPLACE COMPETENCIES
The ability to demonstrate attention to detail, solve problems in a timely manner, good interpersonal skills and to work well under pressure.
Role Spec: Accounts Payable/ Accounts Receivable Administrator EC#3624607 Page 4 of 6
ORGANISATIONAL STRUCTURE FINANCE CLUSTER
FINANCE MANAGER
ACCOUNTS PAYABLE/ ACCOUNTS RECEIVABLE ADMIN
Role Spec: Accounts Payable/ Accounts Receivable Administrator EC#3624607 Page 5 of 6
Employment Reference Checks Employment reference checks are a requirement of SANRAL and forms part of the recruitment and selection process for all applicants on the shortlist for positions within SANRAL. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. By applying for the position, you give consent to the SANRAL to process all the documentation received from you, in order to validate your employability. Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources cluster only. All applications received from SANRAL employees will be considered in conjunction with a concurrent search conducted by an Employment Agency on behalf of SANRAL. This advert will be circulated internally and only suitable candidate will be considered for the position. Relocation costs will be borne by the incumbent. Employment Equity Appointments will be made in accordance with SANRAL’s Employment Equity plan. SANRAL reserves the right not to fill any vacancies.
Closing date for applications: 03 November 2017
Please submit your CV to: Nomfanelo Baba: Head Office Recruitment Specialist E-mail:
[email protected]
Role Spec: Accounts Payable/ Accounts Receivable Administrator EC#3624607 Page 6 of 6
