Changes to Unilode Aviation Solutions Invoicing Guidelines Information for suppliers of Unilode Aviation Solutions companies 17th October 2017
Announcing important changes to the way our suppliers invoice Unilode 2
Unilode Aviation Solutions Invoicing Guidelines
New guidelines for invoicing Unilode Aviation Solutions (formerly CHEP Aerospace) Unilode is moving to a new and improved electronic invoicing solution. As one of our valued suppliers you are receiving this information. These changes will take effect from Monday 16th October 2017. Our goal is to reduce costs both for us as a company and for you as a supplier. Moving to our new electronic invoicing solution will contribute to shorten
the invoice process, receive payments faster, and improve quality. In addition, our joint efforts will contribute in a significant way to the environment. Please review the following pages to discover more about this change and to assist us in delivering a smooth and efficient service to our valued suppliers.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Advantages Your invoices. Integrated. Submitting your invoices via our approved channels sends them directly into Unilode’s integrated invoice processing and payment solution for smoother invoice processing.
Faster Processing. Faster Payment. Sending your invoices electronically means quicker receipt by our AP team, quicker processing and faster payment.
Paperless. Carbon-less. Sending invoices electronically reduces the use of paper, reduces archiving space requirements and helps save the environment by lowering our carbon footprints!
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Options for Sending Invoices Email Submission (PDF E-Invoicing) Submit your invoices through our dedicated email address and they will be scanned and sent to Unilode. See following slides for detailed guidelines.
E-Invoicing E-invoicing allows suppliers to send invoices in a dedicated format and have them be received by Unilode in our preferred format. See further slides for details.
The Basware Supplier Portal. The Basware Supplier portal allows suppliers to upload invoices directly to Unilode. It is also a global network of thousands of companies which means suppliers may find several more customers on board.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Email submission of invoices
[email protected] Our New Email Address:
[email protected] For those of our suppliers already submitting invoices by email, please note the new email address replaces all of our previous email addresses, as follows:
[email protected] [email protected] [email protected] (and all variations of
[email protected])
Unilode Aviation Solutions Invoicing Guidelines
[email protected]
Unilode & Basware Purchase to Pay: Email Submission Guidelines One PDF Invoice – One Email [preferred] Fastest processing can be achieved with one PDF invoice sent per email
Invoice format guidelines. See here. Invoices must be a non-secured, machine-searchable PDF. The maximum size allowed is 10MB. For further details and guidelines, please see the link above.
Attachments – PDF Only If you need to send an attachment to an invoice – it must be PDF and the file name must begin “attachment”, i.e. Attachment_1.pdf
Addressing the Invoice It is important that invoices use either our full entity legal names or the Unilode-approved abbreviations only – any other variations of our entity names on invoices will delay processing and may lead to the invoice being rejected. See later pages for the approved list of names. Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Email Submission Guidelines (2) VAT Number Preferred To speed up processing you can also quote our VAT numbers on your invoices. Doing so will improve the speed of processing. A list of VAT numbers can be found later in this guide.
Purchase Order Number If you are provided a Unilode purchase order number please include it on all invoices under the reference PO Number or Purchase Order Number.
Currency Code (ISO 4217) All invoices must quote a 3-digit ISO 4217 currency code. Currency symbols ($,£,€) are not enough and may lead to invoice rejection. Invoices without any currency information will be rejected.
More Information. See here. For full details of the Basware attachment policy and helpful examples, use the link above to find information relevant to your scenario.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Other options to submit invoices E-Invoicing True end-to-end E-Invoicing requires technology solutions for both the supplier and customer. If you are interested in pursuing this further, please contact Unilode Finance at
[email protected]
The Basware Supplier Portal. The Basware supplier portal allows suppliers to upload invoices to customers. It is perfect for all sizes of business, including small businesses. For further information please contact..
Electronic Invoices – Our Commitment Unilode is committed to electronic invoicing and has a goal of achieving 100% electronic invoicing by the end of 2018. Despite the many advantages of electronic invoicing, should you wish to continue submitting paper invoices in the short term, please note the possibilities to do so on the following pages.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Unilode entity names, VAT codes and Postal Addresses Legal Entity Name
Approved Abbreviated Name
VAT Number
Postal Address
Unilode Aviation Solutions (Switzerland) AG
Unilode Switzerland AG
CHE-109.514.205 MWST
Steinackerstrasse 2, CH-8302 Kloten, Switzerland
ASH Aviation Services (Holdings) AG
ASH Aviation Services AG
CHE-113.866.541 MWST
Steinackerstrasse 2, CH-8302 Kloten, Switzerland
Unilode Aviation Solutions International AG
Unilode International AG
CHE-123.456.789 MWST
Steinackerstrasse 2, CH-8302 Kloten, Switzerland
Unilode Aviation Solutions UK Ltd
Unilode UK Ltd
GB226232003
X2, Unit 1, Hatton Cross Centre, Heathrow, Middlesex TW6 2GE, UK
Unilode Asset Management Alpha Sarl
Unilode Asset Mgmt Alpha Sarl
LU 23851988
4, rue Henri Schnadt, L-2530, Luxembourg
Unilode Aviation Solutions Denmark ApS
Unilode Denmark ApS
DK33886527
c/o KBH Lufthavn Syd, bygning 280, Lufthavnen 2, 2791 Dragoer, Denmark
Unilode Aviation Solutions Netherlands B.V.
Unilode Netherlands B.V.
NL009513012 B01
Uiverweg 6, 1118DS Schiphol, Netherlands
Unilode Aviation Solutions Belgium B.V.
Unilode Belgium B.V.
BE0474027419
Lambrechtsstraat 14, 1820 Steenokkerzeel, Belgium
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Unilode entity names, VAT codes and Postal Addresses Legal Entity Name
Approved Abbreviated Name
Unilode Aviation Solutions Germany GmbH (operating as CHEP Aerospace Germany GmbH)
Unilode Germany GmbH
Unilode Aviation Solutions Qatar Branch (operating as CHEP Aerospace Europe B.V. Qatar Branch)
Unilode Qatar Branch
Unilode Aviation Solutions US Inc (operating as CHEP Aerospace US Inc)
Unilode US Inc
Unilode Aviation Solutions Chile Spa (operating as CHEP Aerospace Chile Spa)
Unilode Chile SpA
Unilode Aviation Solutions Singapore Pte
Unilode Singapore Pte
Unilode Aviation Solutions Australia Pty
Unilode Australia Pty
Unilode Aviation Solutions New Zealand Ltd
Unilode New Zealand Ltd
Unilode Aviation Solutions Invoicing Guidelines
VAT Number
Postal Address
DE204657772
Seinestrasse 2, 65479 Raunheim, Germany
[Not applicable]
Al Hitmi Village, Bldg 7 Corniche Road Suite L6, Doha, Qatar
22-3327834
1851 Arthur Avenue, Elk Grove Village, IL 60007, USA
76607305-0
SCL / CAMB International Airport, LATAM AIRLINES GROUP Maintenance Base - César Lavin Toro 2198, Pudahuel, 9031218, Santiago, Chile
200105059-E
4 Loyang Crescent, Singapore, 508979, Singapore
13117569347
Unit 6, 53-57 Burrows Road, Alexandria 2015, Sydney NSW, Australia
92696758
99 Montgomerie Road, Airport Oaks 2022, New Zealand
Unilode Aviation Solutions Steinackerstrasse 2 8302 Kloten Switzerland T +41 43 255 4141 F +41 43 255 4142
[email protected] unilode.com
