Overview ROCKPORT MUSIC Since 1981, Rockport Music has been committed to enriching lives through great music. Located in the scenic seaport village of Rockport, Massachusetts, Rockport Music presents exceptional musical performances and events year round, including the acclaimed Rockport Chamber Music Festival which began in 1981. Rockport Music also presents classical, jazz, folk and world music—as well as film events and HD simulcasts from the Metropolitan Opera and England’s National Theater.
SHALIN LIU PERFORMANCE CENTER Opening in June 2010, the Shalin Liu Performance Center (SLPC) is a 330-seat performance facility with state-of-theart acoustics and breathtaking ocean views. It was built on the site of the former Haskins Building, a Second Empire Victorian landmark that was built in the 1860’s. The façade of SLPC is very similar to the original façade of the Haskins Building. Funding for the SLPC was provided through private individual donations, grants, and foundations. Nearly $20 million was raised for the building project which provides a permanent home for the Rockport Chamber Music Festival and other outstanding offerings throughout the year. Please visit our website for more information: www.rockportmusic.org. The Concert Hall is a true music facility that is ideal for many music and performance genres. In addition to the Concert Hall, the Reception Hall on the third floor is a beautiful event space with dramatic ocean vistas available for special occasions including conferences, wedding receptions, and dinners as well as community events. Since its opening in June 2010, there have been over 225 presentations in the performance hall—many of them sellouts—and nearly 100 events in the reception hall. Presenters run the gamut from classical pianist, Peter Serkin, to jazz great, Dave Brubeck, to the 8-year-old prodigy, Gavin George. Grammy-award winner, Paula Cole, is a regular sell-out and Livingston Taylor has regaled audiences with music and stories. Some of the most-sought-after tickets are for the Metropolitan HD broadcasts, which are typically on Saturday afternoons. …The Shalin Liu [P]erformance [C]enter, which, with its floor-toceiling windows along the back of the stage, is unquestionably one of the most beautiful concert venues I’ve ever seen. It sounds pretty good, too. Watching the colors of the sky evolve into dusk over the course of a concert is an experience anyone can appreciate. - Peter Van Zandt Lane, The Boston Music Intelligencer
Features and Specifications GENERAL
Overall building Over 10,000 square feet ADA compliant, including 31-person elevator Silent, computer-controlled HVAC system Parking* On street (near proximity metered April-November; further away, free) Rockport National Bank (based on availability and prior arrangement) –Approximately 40-50 cars Peg Leg Inn (based on availability and prior arrangement ) Green room with : Sofas and chairs Large private restroom Practice piano Clothes steamer Video/audio feed from stage Recording/broadcast facilities Box Office, Website, and Marketing Services*
CONCERT HALL
Seating Capacity: Approximately 330; actual depends on event and presenter preferences ; see Guidelines, Policies and Rental Fees Sheet Stage Dimensions: 16’ deep by 29’ wide Maximum number of performers on stage:
Chamber ensemble: 18 Choral ensemble with piano: 25 Non-acoustic (with sound system equipment)ensemble: 8 -10
Steinway 9-foot concert grand piano* 12 Wenger musician chairs 15 music stands Usher services Projection equipment*
Lighting*
Full high-definition, high-output digital projector (Panasonic PT-DW1000W) Drop-down projection screen 11’3” x 20’ 48 dimmers 6 ETC Source 4 Par with Wyborn Four runner 16-frame color scrollers
6 ETC Source 4 Par 16 ETC Source 4 Lekos (6x50°, 2x26°, 4x19°)
Local FOH connections for 16-line inputs and 8 outputs House monitors, mics, stands, cables (refer to Concert Tech Rider for specific listing)
Audio*
Allen & Heath iLive T-112 with IDR-32 rack box and XDR-16 stage box 48 inputs, 24 outputs 8 groups, 8 matrix (mono), 8 matrix (stereo), 8 DCAs
Features and Specifications—continued RECEPTION HALL
rd
Located on the 3 floor of the Shalin Liu Performance Center. Access by elevator or stairs. Capacity (estimated): Banquet seating only (no bar or receptions space set-up): 160 Banquet seating with bar, dance floor & buffet : 110 Standing reception with bar, serving tables and a few cocktail rounds : 250 Conference/Meeting: 56 Room Dimensions: Sun Room (area closest to the ocean): 41’9” wide x 22’7” deep Reception Hall (connected and perpendicular to Sun Room) 24’3” wide x 47’ deep The two rooms may be separated by screens for two discrete areas. However, only a single function may scheduled in the entire hall during an available time slot. Available Inventory (some fees apply): Catering kitchen with: Commercial refrigerator/freezer Commercial oven/range Two convection ovens Restaurant-style sink Energy-efficient, Hi-speed rack dishwasher 160 Banquet Chairs Tables: Six 8’ rectangular Eight 6’ rectangular Two 36” rounds Baby Grand Piano with CD player unit Lectern Beverage services. Please read this section carefully. ALL alcohol must be purchased through Rockport Music. NO EXCEPTIONS. This is per the laws of the Commonwealth of Massachusetts. Please refer to the Rockport Music Beverage Service Policies for further details or contact the Director of Operations and Sales at 978-546-7391 x.111.
Concert Hall Guidelines, Services and Fees GENERAL GUIDELINES
All rental events will have a Manager assigned for the duration of the event. That manager has final say in policies and procedures and the renter—and their guests or patrons—must comply with the manager’s decisions. This is required for the health and safety of anyone on the premises as well as minimizing the imposition on the SLPC’s neighbors.
CONCERT HALL RENTAL GUIDELINES
Technical Specifications: Renters must provide Rockport Music with all technical specifications for the event at least 2 weeks prior to the scheduled event. If renter is using an outside audio engineer, renter must all provide the engineer’s contact information. Parking Plan: renter must consider and commit to a parking plan at the time the contract is signed. Sound check/rehearsal: must be completed no less than 30 minutes prior to the scheduled start of the performance in order to allow patrons to enter and be seated. If the sound check con tinues beyond this point, the Manager-on-Duty has the authority to end the sound check/rehearsal to allow patrons to enter the Concert Hall. Food/Beverages: Food and beverages are NOT permitted in the seating area of the Concert Hall. Bottled beverages may be consumed by the performers on stage. Merchandise: If merchandise is sold on-site, Rockport Music receives 21.5% of all proceeds. This fee includes Rockport Music’s commission as well as applicable sales tax . Piano: if the renter is using Rockport Music’s Steinway Concert Grand Piano for the performance, the piano will be tuned within 48 hours prior to the scheduled start of the event and an additional fee will be added to the overall bill. Photography/Videotaping: If you plan to have a photographer or videographer on-site for the concert, please ensure that he/she are aware that they should be respectful not to disturb the concert attendees. A silent shutter or consideration to take pictures between pieces is requested. Payment: Renter handling Box Office: Final payment to Rockport Music is expected prior to the start of the event. Rockport Music handling Box Office: the settlement check will be MAILED to the presenter within 7 working days after the conclusion of the event. Rockport Music WILL NOT cut a check the day of the performance. Box Office and Web Site Services: No additional fee: No box office or web services. Renters handling their own ticketing for a public event will receive a listing on the Rockport Music website calendar; the l isting provides a link to the renter’s web site. No other mention is made on the Rockport Music web site or in printed Rockport Music materials. $100 fee: Web services but not box office. Renters may opt to publicize their event through the Rockport Music web site. This listing fee includes a full program description plus photo plus calendar listing. Some events will require specific approval for website inclusion.
Concert Hall Guidelines, Services and Fees—continued
$250 fee: Box office services, online ticketing (through RM web site), web site prom otion. Please note: Once all of the pertinent information is available and the contract has been signed, the Rockport Music Box Office requires 10 business days to set up the event and make it available for ticket sales; Renters utilizing this option receive: Online ticketing through the Rockport Music web site and Box Office Inclusion in Rockport Music’s web site calendar (and direct link to online ticketing) Full listing of the event—with photo—on Rockport Music’s web site Link to renter’s web site (if applicable) Brochure & Posters: Inclusion in Rockport Music’s printed brochures is not available. Poster presence within the SLPC is based upon availability and Rockport Music’s discretion. Rockport Music will certainly display renter’s event posters at the Rockport Music Box Office (located immediately adjacent to SLPC) as soon as tickets are on sale for the event and poster is available. Seating Structure: Renters may have the option of selling either general admission or reserved seating. The two revenue configurations for reserved seating are as follows: Classical Revenue Lay-out: Tier 1—132 Orchestra, 57 Balcony. Obstructed—8 Balcony. Total 8 seats Tier 1 Total 189 seats Total seats: Tier 2—52 Orchestra, 25 Balcony. o 326 without obstructed view seats Tier 2 Total 77 seats o 334 with obstructed view seats Tier 3—10 Orchestra, 50 Balcony. Tier 3 Total 60 seats Gross Revenue Lay-out: Tier 1—132 Orchestra, 43 Balcony. Obstructed—6 Balcony. Total 6 seats Tier 1 Total 175 seats Total seats: 340 Tier 2—62 Orchestra, 63 Balcony. Tier 2 Total 125 seats Tier 3—34 Balcony. Tier 3 Total 34 seats Deposit: a 50% deposit is required with the signed contract in order to hold the contracted dates in the schedule. Insurance: Liability insurance is required to be carried by renters. If it is a concert or ticketed presentation, the renter will need to obtain—and provide suitable documentation to Rockport Music —an insurance rider for the day of the scheduled event. Alternatively, the renter may pay a $10 0 fee to Rockport Music to be included in its liability insurance rider. Staffing: all events held at the Shalin Liu Performance Center require at least a Manager-on-Duty. This individual will be responsible for handling questions regarding the building, safeguarding the well-being of everyone on site, and ensuring the renter and its representatives comply with all facility usage and safety guidelines. If additional staffing is required (e.g., audio engineer), additional costs will apply. Staffing requirements are left solely to the discretion of the Operations Manager.
Reception Hall Guidelines, Services and Fees GENERAL GUIDELINES
Any rental event will have a Manager assigned for the duration of the event. That manager has final say in policies and procedures and the renter—and their guests or patrons—must comply with the manager’s decisions. This is required for the health and safety of anyone on the premises as well as minimizing the imposition on the SLPC’s neighbors. Rockport Music strictly adheres to the laws of the Commonwealth of Massac husetts as well as those of the Town of Rockport. We fully expect renters—and their guests—to do the same.
RECEPTION HALL RENTAL GUIDELINES
Logistical Specifications: Renters must provide Rockport Music with all event specifications for the event at least 2 weeks prior to the scheduled event. Load in/Load out: Depending on the event, load-in may require 1 ½ hours to 3 hours. Please discuss with caterer and consider in your overall rental time. Load out should be completed within 1 hour after the scheduled end of the event and should conclude by midnight. Cleanliness: the Reception Hall and Kitchen MUST BE left in the same condition as it was when load -in began. This means: Kitchen should be clean with countertops wiped and any food debris cleared. Any rented tables, linens, glassware, etc., should be collected in one area near the elevator for pick -up by the rental vendor. Rockport Music supplies/equipment utilized should be put in order (chairs stacked on dollies and in closets, tables broken down and placed in closet). Equipment Rental Delivery/Pick-up: Must be coordinated with Rockport Music to ensure staff is on -site to receive delivery personnel. Decorating: Items may not be attached to the walls or hung from the light fixtures.
BEVERAGE SERVICE POLICY
Identification: All persons requesting alcoholic beverages must be prepared to present a positivie proof of age when asked by a bartender, service person, manager or security officer. A valid driver’s license or picture ID with proof of age must be presented. Under-age consumption: Parents and/or guardians may not purchase or provide alcohol to underage guests. Serving: Alcohol must be served by Rockport Music staff or an approved TIPS -certified bartender. Alcoholic beverages MAY NOT BE brought onto the property. Consumption: Alcoholic beverages may be consumed in moderate amounts only. Excessive consumption of such beverages and/or intoxication is strictly prohibited. Limits: Alcoholic beverage service is limited to a maximum of 4 hour s and will be discontinued ½ hour prior to the scheduled end of the event. For example, if the event is scheduled to end at 11 PM, alcohol beverage service will be discontinued at 10:30 PM. Intoxication: Persons showing signs of intoxication will not be served alcohol. Bartenders, service personnel and managers may refuse alcoholic beverage service to any guest.
Reception Hall Guidelines, Services and Fees—cont.
Food: Whenever alcohol beverages are being served, food must be provided for the duration of the beverage service. Bar Order: All alcohol beverage orders must be placed by Rockport Music staff through a licensed Massachusetts beverage distributor AT LEAST 30 DAYS PRIOR TO THE EVENT. Neither renters nor their caterers may provide any alcoholic beverages of any kind. Failure to adhere to thi s policy will result in a fine and discontinuation of all alcoholic beverage service at any time during the event.
STANDARD BEVERAGE/MIXER LIST Price is per opened bottle House Wines White Oyster Bay Sauvignon Blanc, New Zealand Robert Oatley Sauvignon Blanc, Australia Robert Oatley Pinot Grigio, Australia Robert Oatley Chardonnay, Australia Canyon Road Chardonnay Canyon Road Sauvignon Blanc
$14 $19 $19 $19 $9 $9
Red Gascon Malbec, Argentina Bogle Merlot, California Bogle Cabernet, California Mirassou Pinot Noir, California Canyon Road Cabernet, California
$14 $16 $16 $12 $9
Sparkling Saint-Hilaire Limoux, France Mondavi Woodbridge Sparkling, California Domaine Chandon Brut, California
$16 $14 $25
Premium Wines White Chateau de Sancerre Sauvignon Blanc, France $35 Liberty School Red Label Chardonnay, California $30 Newton Cellars Red Label Chardonnay, California $30 Red Joel Gott Cabernet Sauvignon, California Stag’s Leap Merlot, California Duckhorn Merlot, California Autard Chateauneuf du Pape, Rhone Valley
$24 $41 $51 $41
Sparkling Veuve Clicquot Brut, France Moet et Chandon, France Beer Budweiser Bud Light Sam Adams Stella Artois Fisherman’s Brew (select 2)
$70 $59
$1.50 $1.50 $2.10 $2.10 $2.10
House Liquor Brands Liquor New Amsterdam Vodka Beauport Vodka Tanqueray Knockabout Gin Bacardi Captain Morgan Dewar’s Jameson Irish Whiskey
$20 $39 $46 $41 $29 $39 $50 $60
Premium Liquor Brands Ketel One Bombay Sapphire Crown Royal Johnnie Walker Black Macallan 12 Makers Mark Knob Creek
$48 $53 $57 $75 $75 $54 $75
Rental Rates RENTAL RATES AND FEES Each rental period includes 1 1/2 hours for load in and 1 hour for load out, so a total of 2 ½ additional hours. Some events require additional load-in and load out time and this should be considered in the overall rental period. Friday, Saturday and Sunday Concert Hall Only 5 Hours 8 Hours Reception Hall Only 5 Hours 8 Hours Reception Hall Only Peak Season Saturdays (May-September) 8 Hours Entire Shalin Liu Performance Center 8 Hours- October-April (Non-Peak Season) 8 Hours- May-September (Saturdays Peak Season)
Monday—Thursday Concert Hall 5 Hours 8 Hours Reception Hall Only 5 Hours 8 Hours Entire Shalin Liu Performance Center 5 Hours 8 Hours
Commercial/Private
Non-Profit/Community
$2400 $3000
$1250 $1750
$2400 $3500
$1250 $1875
$4500
$2500
$4000 $5000
$2375 $3000
Commercial/Private
Non-Profit/Community
$1500 $2000
$1000 $1250
$1200 $1700
$ 850 $1000
$1700 $2250
$1350 $1500
OTHER FEES Audio or Lighting Engineer: $250 Audio Equipment: Depends upon level of needs, but ranges $150 -$450. Lighting Design: Standard concert lighting is provided as part of rental price, but specialty lighting is $200 Piano: $200, includes piano tuning Parking: Rockport National Bank: Based upon availability and requires police detail which costs approximately $200. Peg Leg Inn: Based upon availability and varies by season. Bar Estimates (does not include bartenders) : Two Hour event, 100 people, house wine/beer/champagne: $1500 Four Hour event, 150 people, house wine/beer/champagne: $2200 Four Hour event, 100 people, house full bar: $2200 Four Hour event, 150 people, premium full bar: $4000 Bartenders (number needed dependent on type of event and number of attendees ): Two Hour event (2 bartenders): $300 for two hours Four Hour event (2 bartenders): $500 for two hours Catering Fee: $200 fee if renter uses a caterer not on Rockport Music Preferred Caterers List
Frequently Asked Questions FREQUENTLY ASKED QUESTIONS
May we schedule an event in the reception hall during a sc heduled concert? No. We only schedule a single event in the entire Shalin Liu Performance center at any given time. What is the capacity of the reception hall? Standing Reception with bar and one food station: 250 Standing Reception with bar, two food stations and 3 small cocktail rounds: 200 Sit-down dinner with bar and dance floor: 110 Sit-down dinner with bar: 160 Where do our guests park? There are a variety of options available in addition to street parking. Please refer to the Guidelines, Policies and Fees sheet for specific information and rates. Can we bring in our own beverages, including alcohol? All alcohol MUST BE purchased through Rockport Music; billing is based on consumption. For more details, please refer to the Guidelines, Policies and Fees sheet. May we hire our own bartenders? Rockport Music or approved catering companies provide the bartenders. Any bartender working an event at the SLPC MUST BE TIPS certified in Massachusetts. May we hold our ceremony on the stage? Ceremonies may be held on the stage. There is an additional fee for use of the performance hall in addition to the reception hall. For more details, please refer to the Guidelines, Policies and Fees sheet. Does Rockport Music provide event coordinating services? No. We can make recommendations, but the Operations Manager IS NOT an event coordinator, nor is the Manager on Duty at the time of the event responsible for event coordination. Please refer to the Guidelines, Policies and Fees sheet for additional information. What hours is the hall available to rent? The Shalin Liu Performance Center is located in a mixed commercial/residential area. Consequently, we try to minimize the impact of people arriving and departing from the hall on our neighbors. In general, we do not open the hall for deliveries prior to 8 AM and events are expected to be completed by 11 pm and catering departing by midnight. What is the rental period? Please refer to Guidelines, Policies and Fees sheet for specifics. May we have a DJ or live band for our event in the Reception Hall? As stated previously, the Shalin Liu Performance center is located in a mixed commercial residential area. As such, we are subject to the local Town of Rockport noise ordinances. DJs and bands must be aware that volume levels will be monitored and should be followed during the function. The On -Duty manager is the final arbiter of what is an acceptable noise level; if the DJ or renter does not abide by the on -duty manager’s requests, the Rockport Police will be cont acted. Also note, for safety, noise levels, and HVAC purposes, we ask that the windows and French doors remain closed. Do you have a list of recommended caterers or may we hire any caterer? Please refer to the Preferred Caterers list for our recommended caterers If you do not use a caterer from the Preferred list, there is an additional $200 cleaning fee
Preferred Purveyors
CATERERS Beach Gourmet 38 Commonwealth Avenue Gloucester, MA 978.282.1414
[email protected] Chive 252-R Rantoul Street Beverly, MA 978-998-9532 Jennifer Frost:
[email protected] www.chiveevents.com
Capers 21 Emerson Street Stoneham, MA 781-279-5100 or 800-465-6509 www.caperscatering.com The Catered Affair P.O. Box 432 Hingham, MA 781-982-9333 www.thecateredaffair.com
Jasper White’s Summer Shack 149 Alewife Brook Parkway Cambridge, MA 617-669-8552 Hilary Neville:
[email protected] www.summershackrestaurant.com Vinwood Caterers 3 Union Street Ipswich, MA 01938 978-356-3273 www.vinwood.com
Tim S. Hopkins Catering 8 Scot’s Way Essex, MA 978-768-9990 Chris Hopkins:
[email protected] www.tshcatering.com Willow Rest (Parties under 75) 11 Holly Street Gloucester, MA Melissa Donati: 978-283-2417 www.willowrest.com
RENTAL Gloucester Rentals 978-281-3266 www.glourental.com Peterson Party Center 781-729-4000 www.ppcinc.com
Rentals Unlimited 781-341-1600 www.rentals-unlimited.net
FLORISTS Blue Gate Gardens 978-546-7897 Sage 978-282-9582 www.sagefloralstudio.com
Petals 978-532-0066 www.petalsinc.com
Preferred Purveyors
PHOTOGRAPHERS Tim Correira www.timcorreira.com
Erica Ferrone www.erricaferrone.com
EVENT PLANNERS Robin Perry Friend of the Bride 978-282-9570 or 978-835-2420
[email protected]
Danielle Maccini 781-608-4303
[email protected]
Paula Marrero 978-304-0773
[email protected]
Photography by Erica Ferrone and Tim Correira
