The STC 2017 - An Introduction for Students What is the STC? The STC is an annual Student Technical Conference centered around upstream oilfield related students. Around 60 students from Europe and 40 professionals gather for two days. The program features some 14 technical talks and a couple dozen technical posters by students of various engineering and science disciplines from Bachelor to PhD, as well as keynote talk, a mini-job-fair, group dinner, and usually an excursion and similar as pre-program. Conference language is English, although occasionally a poster or lecture may be in German. It is an excellent opportunity to learn about recent technology and scientific advances as well as to network.
Who is invited? To present: • Currently active students somehow related to upstream oil & gas, typically in their last year studying, from Bachelor to PhD level • From Germany and elsewhere. To participate: • Presenters • Students not presenting • Faculty of participating universities • Engineers and scientists working in the oilfield • Oilfield HR representatives
Timing 2017 o o o o o
18 June: Deadline for abstracts. Till late July: notification of selected lecture and poster presenters Till early August: binding confirmation by selected presenters 17 September: application deadline for students not presenting 4 October: o deadline for posters to be printed o printing of program (including sponsors list) o 25 October: Powerpoint files and similar need to be submitted o 8 November: Pre-Program and Icebreaker party o 14:00 Geological excursion, visit of Mining museum or football tournament, please indicate when registering. o 9-10 November: Conference at Aula Academica o 8:30 Registration o End of conference: Friday, 15:30
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What are the costs? STC 2017 enrolment rules
Presenting SPE, Lecture or Poster
Students Not Presenting SPE, from Germany
Faculty
Industry representatives Nonsponsor
SPE, from abroad
Admission (both days, 50 € upon Free of charge 25 € upon arrival Free of charge incl. lunch & arrival dinner) Enrollment after 17th n/a 15 € surcharge upon arrival Sep Accommodation incl. 1 free night equivalent Self-paid breakfast Travel Up to 50 € reimbursed Self-paid expenses Participation
Guaranteed
Upon confirmation
2x/university guaranteed
Upon confirmation
Sponsor
Free of charge
n/a
2x at same time / company guaranteed
Pre-Program: We offer a pre-program on Wednesday, 8 November. There will be a geological excursion, visit of the mining museum and a football tournament (all three subject to number of participants; a small fee for the excursion and museum may apply).
Registration Process The venue has limited space capacity. Pre-registration is required. There is no guarantee for nonpresenters who apply to be able to participate, but usually all or most applicants are considered. Registration fees are to be paid in cash upon arrival. Wiring it ahead of time is possible upon request.
Presentation Requirements/Types: •
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Lecture: o 20 min, slides-aided presentations plus 10min question and answer session o 1-page abstract by end of June o Template available. No excessive use of commercial language/terms Back-up Lecture: o If you are not chosen for a lecture immediately, but one of the lecture slots is opened for any reason, we may contact you early August to present your lecture. Poster: o Template available. Size is fixed (A0 portrait), content structure is free o File type options: pptx, pub, pdf, graphics formats. Ensure print resolution. o Will be printed by GSSPE. You just need to send a file. o 1-hour dedicated poster presentation session during conference
There are no full papers required. Instead, we only need your 1-page abstract using our template. If Page 2
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you are chosen, this exact abstract page then will be part of the conference proceedings. If desired we offer coaching/mentoring and advice for you on how to present properly. Spaces may be limited for this, please let us know once you are selected.
Abstract Rules The abstract has to be between 200 and 480 words long and fit onto the form’s single page. You may want to get advice on http://www.spe.org/authors/docs/elements_proposal.pdf on how to structure it (the link also describes how to write full papers, which is not required for the STC). The presentation topic must cover your own line of work. Brand names are not to be used. It must be in the same language as the title and the final presentation. Preferred language is English, but presentations and abstracts in German will also be considered. To apply from Freiberg, Clausthal, Aachen, Munich or Karlsruhe please forward this application to your student chapter faculty sponsor. Applications shall be endorsed by him/her prior to being sent to GSSPE. For other locations, or if you have further questions, please contact
[email protected] directly. You will receive notice whether or not you are being accepted by email. To apply, you have to be a student of Petroleum Engineering, a Geoscience or related technical discipline with a hydrocarbon or geothermal focus, who is currently enrolled at a university (Bachelor, Master, PhD, Dipl.-Ing.). By applying, you confirm that the content of the abstract and of the presentation is open for publication and e.g. not subject to confidentiality agreements with a sponsoring company. You also confirm that you consent to publication of any photographs that may be taken of you during the STC and of this abstract.
Privacy statement By participating in the conference and/or pre-program you consent in allowing GSSPE to • Take photographs of you at the conference and publish these • Communicate your contact details. At this time we intend to do so within the organization team and to sponsors and possibly other participants as well as other related groups such as the hostel or University hosts By presenting you further consent in allowing GSSPE to publish your abstract as received or with minor formatting changes. We may also publish poster presentations in summary format, e.g. in the GSSPE Newsletter. Presentation slides may also be published without further consultation after the conference. Should you wish to exclude certain slides of your presentation from printed publication/emailing to interested parties of the conference, please let us know ahead of time and provide a shortened, “cleaned” version of your presentation.
What students have to organize themselves •
Transportation: All transportation from/to conference. Locally, carpooling will likely be possible for individuals to organize, but there are no shuttle buses or similar. Cooperation with other students will be essential for a cost-effective solution.
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Accommodation: What nights they intend to stay at the local hotel. At partner hostel, accommodation is about 30€/night. A cost-effective solution might be couchsurfing with students from Clausthal. If you know a host already, great! Otherwise, the organizing team will help you when you register.
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Files: A method to transfer ppt-presentation and poster files in time and in readable format, even if they are larger than 10MB, which is the emailing size limit. No last-minute updates for STC in a nutshell
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presentation files on lecture day via USB stick.
What will be provided by GSSPE •
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We have booked a number of rooms in a hostel in Clausthal (walking distance to conference venue). Students will have to share rooms. Breakfast is included. Additional nights at these places shall also be arranged through the organization team, but will have to be paid by the individual. Printing of Posters; putting them up Meals during the conference: 2x lunch, 1x dinner, coffee breaks Conference program, name tags
Confirmed participants are asked to register by e-mail to
[email protected]) providing all of the following details: First name: Middle name: Last name: Gender: Type of presentation that will be given (lecture, poster or backup, none): Name of University: Date of arrival in Clausthal: Date of departure from Clausthal: Number of nights for accommodation needed: Pre-Program: Geological Excursion / Mining museum / Football Tournament
Where is the conference? In 2017, the STC will be held in Clausthal-Zellerfeld. Nearest airport is Hannover (100 km), nearest train station is Goslar. Aula Academica TU Clausthal, Aulastraße 8, 38678 Clausthal-Zellerfeld Arriving by train: From Hanover and Berlin: Take train to Goslar; from Goslar station take bus no. 830 to ClausthalZellerfeld (station: "Kronenplatz").
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