Connect with Customers Like Never Before
E X H I B I TO R PROSPECTUS
RED ROCK CASINO RESORT & SPA Las Vegas, Nevada • October 10-13, 2017 www.orexcellence.com
RED ROCK CASINO RESORT & SPA Las Vegas, Nevada • October 10-13, 2017
Connect with hundreds of surgical leaders, educate them about your products and services and build relationships in a relaxed, interactive environment at Outpatient Surgery Magazine’s OR Excellence 2017. A few of the benefits of exhibiting at the 9th annual OR Excellence:
MEET HUNDREDS OF CUSTOMERS! More than 300 Outpatient Surgery readers are expected to attend ORX2017, and almost all are decisionmakers with purchasing authority. ORX exhibitors express high praise for the quality of the interactions they have with attendees. Said one exhibitor, “Great people, great time with attendees to build relationships. The quality of the attendees is always impressive and leads to quality future interactions.”
BUILD RELATIONSHIPS! Get 5 hours of exhibit-hall time, including the Wednesday night wine tasting where YOU pour for attendees and the new ORX Power Hour on Thursday when attendees can win BIG prizes by visiting you and your fellow vendors. The entire program is designed to give vendors and customers ample time to chat and socialize. As one exhibitor put it, “ORX was just incredible. A great way to see decisionmakers.” 2 | OR Excellence 2017
“I love the fact that we’re pouring the wine for attendees. What a great way to engage people!” – Richard Zander, Practice Development Manager, CareCredit
“ Two products shipped, 4 products en route for our repair service and 3 formal quotes prepared. All from ORX and all before I sent out a single follow-up email or letter.” — David Salzberg, President, Advanced Optisurgical
IntroducIng
POWER HOUR ORXPOWER Get ready for excitement on Thursday evening with the new orX Power Hour program, which rewards attendees for interacting with vendors. Attendees who visit vendors and get scanned will have the chance to win prizes* worth thousands of dollars. The more they get scanned, the more chances they have to win! And the more leads you gather — everybody wins! There will also be random insta-wins and other exciting events throughout the Thursday exhibit halls to keep everyone engaged. Attendees MUST be present in the exhibit hall to win.
* Sponsors interested in donating prizes for additional promotional consideration and exposure should contact their sales rep.
Become a Sponsor...
GET ONE-TO-ONE AT THE ORX BIG 10 REVERSE TRADESHOW. Start Wednesday morning with the most powerful three hours of surgical sales you’ve ever experienced. You’ll meet privately with 25 of your biggest potential customers—all leaders of facilities in the top 10% of surgical volume, all matched to your preferences. Enjoy their undivided attention for five minutes each. After the meetings, enjoy lunch with this same elite group of decisionmakers. You’ll have plenty of time to see them again, too, during exhibit-hall hours.
SAVE MONEY. Exhibiting at OR Excellence counts towards your ad frequency discount in Outpatient Surgery, helping to reduce the cost of everything else you do with us!
Get the most out of your ORX experience by investing in a feature-packed sponsorship package. Over 80% of 2016 exhibitors chose one of our sponsorship packages because they provide the most economy, best value for brand promotion, and greatest overall conference impact for your team. All sponsors receive: an 8’ x 10’ exhibit space, 2 attendees, one ORX Big 10 block, wine for you to pour for attendees at your booth at the Wednesday evening tasting, recognition and a free ad in the conference program and conference signage. Sponsorship packages start at just $5,900! Gain even more visibility with surgical decisionmakers by upgrading to a premium sponsorship package. Tahoe and Sierra sponsors have their names and logos prominently D displayed on items and events such as: badge attendee SOLDbags, wireless internet SOLholders, D L service, hotel room keycards, hand sanitizer and/or conference events. They also receive SO display ads in the conference program. Please see page 10 for more details on sponsorships. 3
The ORX Big 10 Reverse Tradeshow One-to-One
Meet with Surgical Decisionmakers from High-Volume Facilities
“After attending over 30 recent conferences, ORX was by far the best. It was wellorganized with helpful staff and qualified attendees. I was telling my counterparts how excited I am to return. You've built a great model!” Matt Etheridge, VP of Sales, Fagron Sterile Services, JCB Laboratories
What if you could spend your entire morning meeting only with decisionmakers from hospitals and surgery centers in the top 10% of U.S. surgical volume? And what if those decisionmakers were hand-picked just for you, so that they represented an especially rich opportunity for your product or service? That’s the ORX Big 10 Reverse Tradeshow, very possibly the most amazing three hours of surgical sales you’ll ever experience. As an ORX Big 10 sponsor, you receive one block of 25 scheduled meetings with leaders of facilities doing hundreds of thousands of surgical cases, and the opportunity to buy additional blocks.* You’ll enjoy each leader’s undivided attention for five minutes, plenty of time to explain your concept, determine interest level, and outline next steps. Then you’ll move on to the next opportunity. There’s plenty of time to follow up with these same VIP decisionmakers at lunch, in ORX’s exhibit hall and during other networking events. Starting a relationship with even one of these highly influential decisionmakers could take a salesperson months and cost thousands of dollars. Now your salespeople have a chance to start 25 relationships in one morning, only at the ORX Big 10.
How the ORX Big 10 Works 1. Up to 100 VIP administrators and managers from the country’s highest-volume ASCs and hospitals will be seated at private tables. 2. Sponsor packages include one block of 25 five-minute meetings. Additional blocks can be purchased at $1,200 per block. 3. Sponsors must have one rep for each block of 25 meetings. Sponsors can add a 2nd rep (see #9) to a block, but 2 reps per block is the limit. 4. Sponsors will have 5 minutes to make introductions, present their products/services and provide pamphlets, brochures or other takeaway collateral pieces to VIPs. Sponsors must be able to easily carry their products/takeaways—no carts or hand trucks permitted. 5. All meetings are scheduled for a specific VIP and specific rep at a specific time. Each VIP will be seated at a private table. Reps and VIPs will be provided with minute-by-minute schedules. 6. Only ORX conference sponsors may purchase blocks to participate in the ORX Big 10. Sponsorship packages start at just $5,900 and include the first block of meetings. 7. Participating vendors must provide the name and mobile # of each rep participating at least one week prior to the event. Reps must check in at the ORX desk by 7:00 PM the evening prior to the event. 8. Reps may or may not be able to gain access to their tradeshow booths and materials prior to the ORX Big 10 event, so any materials needed for the ORX Big 10 meeting should be sent separately from the tradeshow materials or carried by reps. 9. Special options: • 2 persons can be assigned to handle a single block of ORX Big 10 meetings as a team. This option is an additional $150 per shared meeting block. We highly recommend this option! • You may opt for 12 meetings 11 minutes in length rather than 25 meetings 5 minutes in length at no extra charge.
ip: Get the most out of your morning by bringing a 2nd rep to help T t r split up the meetings or take notes — it’s only $150! Expe
The ORX Big 10 is a fast-paced event jam-packed with meetings.
4 | OR Excellence 2017
A Surgical Leader Learns About a Sponsor’s Product
A Sure-Fire Recipe for Sales Success High Praise for the OR Excellence Big 10 Event
“OR Excellence was without a doubt the best event I’ve attended this year, and perhaps the best to date. It was well thoughtout, organized, successful and, most of all, fun.The reverse trade show was excellent. I was able to meet with key decision makers and many showed a great deal of interest in our products. I would be very surprised if a few of our leads don't translate into new accounts. The trade show was fun and James White, I.C. Medical connects with Valerie Brickell, RN, BSN, interactive, and I was able to show our Centura Health-Penrose St. Francis Health Services during the ORX Big 10 products in greater detail while pouring attendees a glass of wine or a cocktail at the same time. ORX was absolutely fantastic. We’ll definitely be attending again next year!” — JAMES WHITE, SALES MANAGER, I.C. MEDICAL, INC.
Nice to meet you!
Put top leaders of some of the busiest surgical facilities in America behind private tables. Add highly-seasoned sales execs. Parcel out 25 highly targeted 5-minute sales meetings to each salesperson. Stir well, and you have the OR Excellence Big 10 Reverse Tradeshow event, held last year in Bonita Springs and coming up on Oct. 11, 2017 at the Red Rock Casino Resort & Spa, Las Vegas, Nevada. Make plans to join us! In the meantime, here are comments from past sessions: “This was fast paced, informative and really quite fun! The vendors were very engaged. I had 35 visits and all were high quality. I was exposed to products that I may not have considered had I not had the opportunity to see the product.” — ANNILYN DONNELL, BSN, VP, PERIOP/OR PATIENT SERVICES, BAYLOR SCOTT & WHITE, TEMPLE, TEX. orX was an absolutely wonderful show—well organized, helpful staff, engaged attendees, and well-planned, fun events. Thank you so much, I look forward to it again next year.” — ANNIE BRASINGTON, CONTEC, INC.
“Well organized, love the concept of the orX Big 10 Summit. I Sincerely felt this was time well spent. The one on one time with the sponsors was very valuable.” — ANN SEAL, ASSISTANT VP OF PERIOPERATIVE SERVICES, CAROLINAS HEALTH SYSTEM, CHARLOTTE, NC
“The orX Big 10 was outstanding, the participants are leaders in the industry who represent different and unique ASCs. Awesome. Well done!”— CHUCK MEISEL, VP OF SALES, SURGICAL NOTES “I really enjoyed last year’s meeting. I saved lots of money using products that were introduced to me at orX. I’m so ready to do the same this year!” — BERYL MUNIZ, RN, MAS, VP, PERIOP AND WOMEN'S SERVICES, NEW YORK PRESBYTERIAN HOSPITAL, NEW YORK, N.Y.
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“The show turned out to be very good for us due to orX Big 10. Our team was able to create a lot of good interest that prompted people to come to the booth to learn more.” — MICHAEL S. HINTZE, VP OF MARKETING, MEGADYNE MEDICAL PRODUCTS INC.
“orX exceeded my expectations. Everything was very organized and I had the opportunity to see a variety of vendors.” — DONNA BOSSART, BSN, RN, ADMINISTRATOR, MONTICELLO COMMUNITY SURGERY CENTER, CHARLOTTESVILLE, VA. “I’ve been to over a hundred trade shows. This is by far the most effective approach.” — DARLA MIRENDA, PRACTICE DEVELOPMENT MANAGER, CARECREDIT
“This is a great opportunity to see products/services I might not be exposed to. It’s an excellent way to see many vendors I would not normally see.” — TAMMIE STEINARD, RN, BSN, BS, MHA, ONC, DIRECTOR- SURGICAL SERVICES, ST. JOHN PROVIDENCE HOSPITAL SYSTEM, SOUTHFIELD, MICH.
Let’s make a deal!
“The great thing about the orX Big 10 event? You're talking to the right people.” — GARY PRICE, DIRECTOR OF SALES & MARKETING, CINCINNATI SUB-ZERO
“Even better than last year! I continue to get surprised by vendors and products I wouldn’t have normally stopped to see. A lot of useful information!” — JEAN DUNAWAY, RN, ADMINISTRATOR, EFFINGHAM AMBULATORY SURGERY TREATMENT CENTER, EFFINGHAM, ILL. “Several attendees stopped by my booth and said ‘I saw you here last year and now we are buying your product!’” — ROY NICHOLS, VP, MARKETING, SOOTHING SCENTS
“I found it very beneficial to meet with vendors privately to learn briefly about their products and then follow-up with them in the exhibit hall.” — CAROLYN EVEC, RN, CASC, ADMINISTRATOR, THE SURGERY CENTER OF BEAUFORT, BEAUFORT, S.C. “Beautiful.” — JIM BLOOSTON, VICE PRESIDENT, SALES, TENEX
“The vendor networking is a must! The 5 minute meetings are extremely beneficial. I always learn something and often go back to my ASC with so many useful tools and leads on future purchases. Some vendors I would have never visited had I not had these quick meetings!” — MARY MEIER, BS, CPC, ADMINISTRATOR, EYE CENTER OF COLUMBUS, COLUMBUS, OHIO
“orX Big 10 gives you an opportunity to talk to people who would never return your calls if you cold-called them. It is the most efficient way for a small company to make contact and build awareness with buyers there is.” — TED KUCKLICK, CEO, CANNUFLOW “Wish I could meet all vendors this way! Good vendors, lots of ideas and time used valuably!!”— JAMES SHAFER, MBA, M.ED., WILMINGTON SURGCARE, WILMINGTON, N.C.
“I love the vendor fair! I spoke with several vendors who had participated in other reverse vendor fairs and they all said this was the most organized event they have ever attended.” — FAITH TRUE, MBA BSN, RN-NE-BC, CNOR, CIC, CHL, CGRN, DIRECTOR PERIOPERATIVE SERVICES, SOUTHEAST HEALTH MISSOURI HOSPITAL, CAPE GIRARDEAU, MO. 6 | OR Excellence 2017
“I enthusiastically endorse OR Excellence. Your combination of world-class presenters, networking events, decisionmakers in attendance and overall good fun is unparalleled in the industry. The ORX Big 10 One-to-One networking event was a huge hit.” — LARRY BATES, NATIONAL SALES DIRECTOR, HEALTHCARE, GOJO INDUSTRIES “5 minutes to find out if we are a fit saves a month of time in the future.” — JOHN CREAL, MANAGER, PRODUCT DEVELOPMENT, INFUSYSTEM
Getting Down to Business!
“Really enjoyed the unique set-up with the vendor “speed-dating.” Five minutes was a perfect amount of time to spend talking about each product, deciding whether it was of interest/benefit to my department, and solidifying further email contact between the rep & me. I discovered many products that could benefit my institution.” — PAMELA BORELLO, CNM PERIOPERATIVE SERVICES & SPD, ST. JOHN MACOMB-OAKLAND HOSPITAL, WARREN, MI.
“I had an amazing Big 10 morning. It was hit, hit, hit, all morning long.”— CARL RUNGE, PRESIDENT, EQUIPSYSTEMS
“I really enjoy the vendor “speed dating!” I found 2 vendors whose booths I probably would not have visited and found out I really need their products and services. Keep doing the “speed dating” event!” — LINDA NASH, MBA, CASC, LHRM, ADMINISTRATOR/RISK MANAGER, MANATEE SURGICAL CENTER, BRADENTON, FLA. “I wish every show were like this.” — NIKKI GACHOT, ACCOUNT EXECUTIVE, AIV
“The time with the vendors is quality time well spent. Trying to meet with vendors in the big shows is very distracting. This allows you to really listen and decide if it is something you want to trial.” — LINDA WESTHOFF, RN, CNOR, CASC, ADMINISTRATOR, MONTGOMERY SURGICAL CENTER, MONTGOMERY, ALA. “It was just incredible. A great way to see decision makers.” — BOB VASQUEZ, MANUFACTURER’S REPRESENTATIVE, MICROSCIENTIFIC
“Tremendously efficient resource for gathering information from potential vendors on a personal level, away from the distractions of meetings during a busy facility with its constant demands. Opportunities were tailored to both facility needs and vendors specialties; little wasted time! ” — JONATHAN FALLON, PACU SUPERVISOR, ATLANTIC SURGERY CENTER, DAYTONA BEACH, FLA.
“orX Big 10 gave us an opportunity to hone our message with prospects who we would otherwise never be able to see in their facility. It was phenomenally well-organized.” — JEFF TALTAVULL, SALES MANAGER, AIV, INC. “I love the focused discussions! orX Big 10 is not like most of the overwhelming tradeshow experiences I’ve had, where I miss many of these companies’ products that can help us.” — LAURA GAYTON, RN, BSN, MHCA, CNOR, CLINICAL NURSE MANAGER, BARNES JEWISH HOSPITAL, SAINT LOUIS, MO.
“95% of the directors in our meetings did not know of our company. This was a terrific opportunity to build our brand awareness and introduce these top facility managers to our services.”— J.R. THOMPSON, PRESIDENT, ABEO
“Great match with vendors – I had 31 individual sessions where I intend to follow up with 29 of them! The VIP Vendor session is a highlight. I identify products for review and have purchased from vendors after the meeting every year.” — CHERYL CUNNINGHAM, RN, ADMINISTRATOR, FINDLAY SURGERY CENTER, FINDLAY, OH. “I saw many very-high-caliber prospects at this meeting.” — RICK SEIDEL, DISTRIBUTOR FOR HOLOGIC
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ORX Sponsors Getting Private Time with High- Volume Surgical Leaders
2017 ORX Big 10 VIPs* As of May 17, 2017 (Facilities ranked in order of 2015 Medicare outpatient surgery billings.)
ASCs 5 18 20 29 30 50 55 77 86 91 93 120 194 268 276 323 332 343 389 391 412 414 431 465 479 515 535 562 573 661 705 797 838
Hattiesburg Clinic Ambulatory Surgery, Hattiesburg, MS Northwest Michigan Surgery Center, Traverse City, MI Bend Surgery Center, Bend, OR The Emory Clinic ASC, Duluth, GA Santa Rosa Surgery and Endoscopy, Santa Rosa, CA Amarillo Cataract & Eye Surgery Center, Amarillo, TX Dupage Eye Surgery Center, Wheaton, IL Coral Desert Surgery Center, St George, UT Eye Center of Columbus, Columbus, OH Ambulatory Surgery Center of Spartanburg, Spartanburg, SC Lakeland Surgical Center, Lakeland, FL Dulaney Eye Institute, Towson, MD Taylor Station Surgical Center, Columbus, OH La Peer Surgery Center, LLC, Marina Del Rey, CA Specialists One Day Surgery Center, Syracuse, NY Surgery Center of Central Pennsylvania, Allenwood, PA Northern California Surgery Center, Turlock, CA Findlay Surgery Center, Findlay, OH Center for Ambulatory & Minimally Invasive Surgery, Eatontown, NJ Delray Beach Surgery Center, Delray Beach, FL Effingham Ambulatory Surgery Treatment Center, Effingham, IL North Valley Surgery Center, Scottsdale, AZ Physicians Surgical Care Center, Winter Park, FL Centennial Surgery Center, Voorhees, NJ Monticello Community Surgery Center, Charlottesville, VA Heartland Surgery Center, Kearney, NE Frederick Surgical Center, Frederick, MD Ramapo Valley Surgical Center, Ramsey, NJ North County Surgicenter, Palm Beach, FL Orthopaedic Surgery Center, LLC, Gainesville, FL Heritage One Day Surgery, North Syracuse, NY Andrews Institute ASC, Gulf Breeze, FL Stockton Surgery Center, Stockton, CA
* Subject to change without notice. 8 | OR Excellence 2017
Hospitals 4 5 8 26 33 36 37 52 149 159 188 196 201 215 235 252 312 320 323 455 469 475 506 511 513 557 582 593 599 617 636 689 701 727
New York Presbyterian Hospital, New York, NY North Shore University Health System, Evanston, IL Florida Hospital – Orlando, Orlando, FL Beaumont Hospital – Royal Oak, Lake Orion, MI Dartmouth-Hitchcock Medical Center, Lebanon, NH Carolinas Medical Center, Morgantown, NC Hartford Hospital, Hartford, CT Baystate Medical Center, Springfield, MA RWJBarnabas Health, Livingston, NJ Physicians Regional Medical Center, Knoxville, TN Memorial Medical Center, Springfield, IL Advocate Christ Medical Center, Oak Lawn, IL Methodist Hospital, Omaha, NE Scottsdale Shea Medical Center, Scottsdale, AZ Loma Linda University Medical Center, Grand Terrace, CA Altru Health System, Grand Forks, ND Edward Hospital, Naperville, IL St Elizabeth Medical Center, Covington, KY Penrose St Francis Healthcare, Colorado Springs, CO Shannon Medical Center, San Angelo, TX Elliot Hospital, Manchester, NH Torrance Memorial Medical Center, Torrance, CA Halifax Medical Center, Daytona Beach, FL Advocate Sherman Hospital, Elgin, IL Cleveland Clinic Hospital, Weston, FL UAB Callahan Eye Hospital, Birmingham, AL Advocate Good Samaritan Hospital, Downers Grove, IL Summa Health Systems – Akron City Hospital, Akron, OH Grant Medical Center, Columbus, OH St Mary Medical Center, Hobart, IN Clara Maass Medical Center, Belleville, NJ Alta Bates Summit Medical Center, Oakland, CA Oklahoma Surgical Hospital, Tulsa, OK Singing River Hospital, Pascagoula, MS
Exhibitor Hours and Rates “I found 4 vendors that I have already sent on to my staff. We will be purchasing from them to help innovate our OR. Really exciting stuff.” TIFFANY TSCHERNE, RN, MSN, DIRECTOR OF SURGICAL SERVICES, HENRY FORD WYANDOTTE HOSPITAL, WYANDOTTE, MICHIGAN
Exhibit Only (No Sponsorship) $2,996 • 8’ x 10’ exhibit space • 1 exhibitor attendee Additional option available: • Additional exhibitor attendees: $75 each • Add a 1/3 product preview in the conference program: $627 • Add wine service at your booth for the exhibit-hall tasting event on Wednesday (you pour for attendees at your booth): $475 • Add an attendee bag insert: $474
ORX SPONSORSHIP PACKAGES BEGIN AT JUST $5,900 - SEE PAGE 10 FOR DETAILS!
TENTATIVE 2017 SCHEDULE* Tuesday, October 10 2:00 PM - 7:00 PM Sponsor Check-In for ORX Big 10**
Wednesday, October 11 7:00 AM - 12:45 PM “ORX Big 10” Event and Lunch** 1:00 PM - 4:30 PM Set-Up 5:15 PM - 7:15 PM Exhibit-Hall Wine-Tasting
Thursday, October 12 10:00 AM - 10:45 AM Coffee Break in Exhibit-Hall 12:45 PM - 1:30 PM Desserts in Exhibit-Hall 4:30 PM - 6:00 PM Exhibit-Hall ORX Power Hour Reception 6:30 PM - 10:00 PM Breakdown
Friday, October 13 8:00 AM -12:00 PM Breakdown * Schedule subject to change. See exhibitor kit for final schedule. ** “ORX Big 10” events require sponsorship. *This schedule, not including the “ORX Big 10” event,
gives our exhibitors about 5 hours of unopposed exhibit-hall time. TERMS AND CONDITIONS • Representatives: One company representative (2 for sponsors) may attend for each 8’x10’ booth space purchased. Additional representatives are $75 each to cover meal costs. Representatives participating in ORX Big 10 must register at the ORX Big 10 desk on Oct. 10th between 2:00 and 7:00 PM. • Reservations: Exhibit space, sponsorships and ORX Big 10 meeting blocks are not reserved until payment is received. • Cancellation: All cancellations must be submitted to OR Excellence in writing by the applicable dates. Exhibitors who cancel their participation more than 5 months before the first day of ORX (May 11 for 2017), will be refunded the amount paid for exhibit space and ORX Big 10 meeting blocks minus a $250 administration fee. Exhibitors have the option of paying no administration fee by leaving their exhibit space and ORX Big 10 meeting block funds on account towards their participation the following year. Sponsorships are non-refundable and cannot be carried over to the following year. Exhibitors who cancel their participation less than 5 months, but more than 2 months before the first day of ORX (Aug 11 for 2017) will be refunded the amount paid for exhibit space minus a $500 administration fee. These exhibitors have the option paying a reduced administration fee of $250 by leaving their exhibit space funds on account towards their participation the following year. Sponsorships and ORX Big 10 meeting blocks are non-refundable and cannot be carried over to the following year. No refund will be issued for exhibitors who cancel less than 2 months before the first day of ORX (Aug 11 for 2017). Exhibit space funds will be held on account minus a $750 administration fee and the remaining balance may be applied towards their participation the following year. Sponsorships and ORX Big 10 meeting blocks are non-refundable and cannot be carried over to the following year.
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Sponsorship Information ORX “BRAND POWER” EXHIBITOR PACKAGES Over 80% of 2016 exhibitors chose one of the sponsorship packages below because they provide the most economy, best value for brand promotion, and greatest overall conference impact for your team.
Desert Star (Value Package): $5,900 • 8’ x 10’ exhibit space (add $2,848 for each additional space, which includes 2 additional attendees) • 2 exhibitor attendees (additional attendees: $75 each) • 1 ORX Big 10 meeting block (25 scheduled meetings with ORX Big 10 VIP attendees). Additional blocks can be purchased for $1,200 each. Deduct $1,200 from package price if not participating in ORX Big 10. • Wine service at your booth for the exhibit-hall wine reception on Wednesday evening (you pour for attendees at your booth)
• Recognition in conference program and on signage • Right side banner on www.orexcellence.com • Add an attendee bag insert for $474 • 1/3 product preview in conference program • Add a display ad in the program. It’s an amazing value! 1/3 page: $427; 1/2 page: $591; 2/3 page: $687; 1 page: $954; 2 page spread: $1,717
Tahoe (High Visibility Package): $9,900 • Attendee bag insert • 8’ x 10’ exhibit space (add $2,848 for each additional space, which includes 2 additional attendees each) • Right side banner on www.orexcellence.com • 2 exhibitor attendees (additional attendees: $75 each) • Choose one of these high-visibility items to promote your • 1 ORX Big 10 meeting block (25 scheduled meetings brand during the conference: with ORX Big 10 VIP attendees). Additional blocks SOLD • Hotel room keycards can be purchased for $1,200 each. Deduct $1,200 from • Hand sanitizer placements package price if not participating in ORX Big 10. • WiFi in meeting space for all attendees • Wine service at your booth for the exhibit-hall wine • 1/3 product preview + 1/2 page ad in conference program reception on Wednesday evening (you pour for • Upgrade your display ad in the program. It’s an amazing attendees at your booth) value! 2/3 page: $96; 1 page: $363; 2 page spread: $1,126 • Recognition in conference program and on signage
Sierra Nevada (Highest Visibility Package): $13,900 • 8’ x 10’ exhibit space (add $2,848 for each additional • Attendee bag insert space, which includes 2 additional attendees each) • Right side banner on www.orexcellence.com • 2 exhibitor attendees (additional attendees: $75 each) • Premium ad space in the conference program plus choose one of these high-visibility items to promote your brand: • 1 ORX Big 10 meeting block (25 scheduled meetings with ORX Big 10 VIP attendees). Additional blocks SOLD • Logo on badgeholders can be purchased for $1,200 each. Deduct $1,200 from OLD• Logo on attendee bags S package price if not participating in ORX Big 10. SOLD• Thursday breakfast-hour sponsored session • Wine service at your booth for the exhibit-hall wine • Friday breakfast-hour sponsored session reception on Wednesday evening (you pour for • Additional opportunities available, see rep for details attendees at your booth) • 1/3 product preview + 1 page ad in conference program • Recognition in conference program and on signage • Upgrade your display ad in the program. It’s an amazing value! 2 page spread: $763
rt e p x E
T
ip:
• Your right side banner ad can begin as soon as you register and will run until the conference, so sign-up early to maximize your exposure on orexcellence.com!
10 | OR Excellence 2017
* To be included in the conference program, registration and ad materials must be received by 9/8/17.
Exhibitor/Sponsor Guidelines 1. RELOCATION OF EXHIBITS Herrin Publishing Partners, LP, herein referred to as OR Excellence or ORX reserves the right to change location of exhibits in the best interest of the Conference. 2. BOOTH SELECTION Exhibitors will be given priority in choosing their booth space based on a points system determined by ORX. ORX, at its sole discretion, may assign and/or reassign booths as needed. 3. PRODUCT AND SERVICE EXHIBITS OUTSIDE OF ORX CONFERENCE JURISDICTION Products and Services applicable to ORX Conference must be exhibited in the Exhibit Area. 4. BOOTH SET UP AND SPACE RESTRICTIONS Exhibit booths are 8’ x 10’ and will be draped with the show’s preferred color. The side rails are 8’ deep and the back wall is 10’ wide. Booths may not exceed 8’ in height without specific exemption by ORX. The exhibitor must contain all products or services within the defined booth(s) reserved by the exhibiting company and not obstruct the general view or hide other exhibits. Signs, rails, etc. will not be permitted to intrude into or over aisles. Circulars, publications, advertising matter and all promotions may be distributed within booth spaces only. Please be courteous to your neighbors! 5. INSTALLATION AND DISMANTLING The exhibit space will be available for installation by the exhibitors as listed in the ORX Conference show kit to be sent to company after application and payment are received. It is the duty and responsibility of each exhibitor to have exhibits completely installed in the assigned booth before the opening of the exhibition and dismantled and removed after the close of the exhibition. Exhibits cannot be dismantled before the conclusion of the exhibit hours. If an exhibitor uses an outside contractor to set and dismantle its exhibit, the exhibitor must notify the ORX Conference Director with proof of liability insurance and a list of names of all display company representatives working in the exhibit area prior to the conference. Persons or companies which are not exhibiting are prohibited from any dealing, exhibiting, or soliciting within the exhibit area. 6. NOISE Sound producing or amplifying devices which project sound beyond the exhibitor’s booth, or excessive operating noise that distracts neighboring exhibits, are expressly prohibited. ORX reserves the right to restrict exhibits which, because of noise or any other reason, detract from the general character of the exhibit. 7. RESTRICTIONS Suggestive Material: ORX reserves the right to limit or cancel exhibit space if such space is used to display material of any nature that is suggestive or generally not in the best interest of the ORX Conference. Contest, Drawing and or Lotteries: Exhibitors shall not, without special permission from ORX, conduct contests, drawings or lotteries at their booths. Protection of Exhibit Hall: Nothing should be posted on, tacked, mailed or screwed, or otherwise attached to columns, walls, floors or other parts of the building or furniture. Exhibitors are liable for any damage they cause to the exhibit hall property.
officers, separately or collectively, cannot accept responsibility for any damage to or for the loss or destruction of an exhibit, or for the property of an exhibitor, his agents or employees either from fire, theft or accidents or other causes, or injury to his person resulting from any cause, all claims for any such loss, damage or injury being expressly waived by the exhibitor. 9. LIABILITY AND INSURANCE Neither ORX, its officers, staff members, nor the owners, employees or representatives of the hosting hotel will be responsible for any injury, loss or damage that may occur to the exhibit or to the exhibitor’s employees or property, prior, during, or subsequent to the period covered by the exhibit contract. The exhibitor in signing this contract expressly releases the foregoing corporations, individuals and firms from, and agrees to indemnify and hold harmless same against any and all claims for such loss, damage or injury. 10. FIRE, SAFETY AND HEALTH The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety, and health, to include the guidelines from the Americans With Disabilities Act (ADA). 11. EXHIBIT HALL ENTRANCE ORX shall have sole control over the exhibit hall admission policies at all times. All conference attendees and exhibitor personnel shall be required to register and wear an appropriate badge while in attendance. 12. AMENDMENT TO RULES AND REGULATIONS These Rules and Regulations may be amended at any time by ORX and all amendments so made shall be binding on the exhibitors equally with the foregoing Rules and Regulations. Any and all matters, or questions, not specifically covered by the preceding Rules and Regulations shall be subject solely to the decision of ORX. 13. FAILURE TO HOLD CONFERENCE Should any contingency, to include any act of God, prevent holding of the Conference, ORX may retain such part of exhibitor’s rental cost as shall be required to recompense for expenses incurred up to the time such contingency shall have occurred. Exhibitors waive all claims for damages or recovery of payments made except the return of the prorated amount paid for exhibit space less expenses incurred by ORX. 14. CHANGES ORX reserves the right to make changes to the exhibit hours and booth locations as needed. 15. EXHIBIT BOOTH ASSIGNMENTS Exhibit space assignments will begin according to date application and payment is received and under a point system designed and implemented by ORX. A confirmation letter indicating booth number will be sent once assigned. Booth assignments will be made in keeping with exhibitor’s request whenever possible. ORX reserves the right to make the final determination of all assignments. 16. RIGHT OF REFUSAL ORX reserves the right to restrict or refuse exhibiting companies which may be objectionable or otherwise detract from the exposition as a whole. ORX may prohibit installation or request removal or discontinuance of any exhibit or promotion which departs substantially from the design and description given advance approval.
8. SECURITY FOR EXHIBIT HALL ORX does not provide security service during open and closed exhibit hall hours and depends on the hosting hotel for security. ORX and its 11
Red Rock Casino Resort & Spa Las Vegas, Nevada October 10-13, 2017
Exhibitor Application
Primary Contact Information (please type or print)
Name: _________________________________________________Title: __________________________________________________ Company: _____________________________________________________________________________________________________ Address: ______________________________________________________________________________________________________ Address: ___________________________________________ City/State/Zip: _____________________________________________ Phone: _____________________________ Email: _____________________________________________________________________ Exhibitor Package: (see pages 9 - 10 for descriptions) Exhibit Only (non-sponsor) – $2,996 • Desert Star – $5,900 • Tahoe – $9,900 • Sierra Nevada – $13,900
$____________
Additional 8'x10' booths: (1 booth is included. Only add additional booths here.)
_____ @ $2,848
0 = $____________
Additional Reps: (1 rep/booth included (2 for sponsors.) Only include additional reps here.)
_____ @ $ 75
0 = $____________
Print Ad Upgrades: (see pages 9-10 for what’s included and additional fees) Upgrade to size: ____________ Ad Charge $____________ ORX Big 10 Blocks*: (Sponsors receive 1 block. Only add additional blocks here. If you’re a sponsor opting out of ORX Big 10, deduct $1200 here (if completing online, insert “-1” to deduct.) _____ @ $1,200
0 = $____________
0 = $____________
_____ @ $150
0 = $____________
Add Wine Service for Wednesday Exhibit Hall Tasting: (Included for all sponsors)
_____ @ $ 475
0 = $____________
Add an Attendee Bag Insert: (Included for Tahoe and Sierra Nevada sponsors)
_____ @ $ 474
0 = $____________
ORX Big 10 “Double Team” - Additional reps sharing same block - Highly Recommended!:
We understand by submitting this application that we agree to the ORX terms, conditions and exhibit/sponsor guidelines. Signature _________________________________________________________________________ Date _______________________ (If submitting electronically, please type your name above)
Payment Information Total Payment: □ Checks Payable to: Herrin Publishing Partners, LP
0 Total payment enclosed: $____________
255 Great Valley Parkway, Suite 100, Malvern, PA 19355 Credit Card:
□ Visa □ Mastercard □ American Express □ Discover
Name as it appears on credit card: ______________________________________________________________________________ Credit Card #: _______________________________________________ Expiration: ____________ 3 or 4 Digit CVV#: ______________ Signature _______________________________________________________________________ Date _________________________ (If submitting electronically, please type your name above).
Hotel Reservations Please contact the hotel directly to make your reservation, or use the link on www.orexcellence.com. Please mention OR Excellence Conference in order to receive the discounted group rate of $198 (Sgl/Dbl). Group rate is exclusive of appropriate state and local taxes, fees and assessments. Discounted rates apply until Sept. 18, 2017, or until all rooms in the group block have been reserved, whichever occurs first. After Sept. 18, guest rooms and discounted group rates may not be available. Confirm your reservations early to avoid any confusion and secure your room.
Red Rock Casino Resort & Spa 11011 West Charleston Blvd. Las Vegas, NV 89135 Phone: (702) 797-7550 Group Name: OR Excellence Conference Group Rate: $198 (Sgl/Dbl) Register for your room online at www.orexcellence.com
