Report on Study tour Study tour to Lesotho Bureau of Statistics and Statistics South Africa by representatives of Nigeria Bureau of Statistics and National Population Commission
Prepared by: Geospace International (Pty.) Ltd. Hennie Loots
Prepared for: The Nigeria Bureau of Statistics and the World Bank, General Data Dissemination System, Socio-Demographic Statistics Project for Anglophone Africa
May 2009
Table of Contents 1.
INTRODUCTION
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2.
IMPLEMENTATION OF THE CONSULTANCY
1
3.
ACKNOWLEDGEMENTS
2
4.
PROGRAM CONTEXT
2
5.
CHALLENGES FACING GIS IN STATISTICS IN NIGERIA
2
6.
OVERVIEW OF STUDY TOUR PROGRAM
2
7.
OVERVIEW OF TECHNICAL ASSISTANCE PROVIDED
3
8. OVERVIEW AND ASSESSMENT OF PROBLEMS AND SHORTCOMINGS ENCOUNTERED
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8.1 Mission administration and schedule
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8.2 Scheduling of meetings
3
9. ASSESSMENT OF THE WAY FORWARD AND NBS AND NPC COUNTERPART ACTION
3
10.
DELIVERABLES
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11.
ANNEXES
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11.1
Annexure A: Original Terms of Reference for Study Tour
11.2
Annexure B: List of Participants
11.3
Annexure C: Program and Presentations
11.4
Annexure D: Nigeria Country Report
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List of abbreviations and acronyms BoS DFID EA GIS GDDS GPS ICT IMF IT NBS NPC StatsSA
Bureau of Statistics Department for International Development Enumeration Area Geographic Information System General Data Dissemination System Global Positioning System Information and Communication Technology International Monetary Fund Information Technology National Bureau of Statistics National Population Commission Statistics South Africa
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1. Introduction Nigeria attended the GDDS 2 GIS Module launch workshop in Accra, Ghana during the end of May, 2007 where they, in conjunction with the lead consultant, drew up their Country Work Plan regarding the deliverance of three technical assistance missions covering three country identified priorities. The purpose of the work plan is to act as a living document for the duration of the technical assistance and to serve as an information base from which the ToR for every mission can be drawn up. The original work plan for the technical assistance was divided into three missions. The first mission took place in January/February 2008. After the first mission the NBS was unable to implement the recommendations in the report and GIS Strategy and Technical Specification document. This was mainly as a result of budgetary constraints. It was subsequently decided only to have one further mission instead of two. During the second mission the consultant recommended that a study tour be undertaken to countries in Africa that has successfully implemented GIS. The countries that were identified are Lesotho and South Africa. The study tour was arranged and facilitated by GeoSpace International. The study tour covered two priorities: Priority 1 •
Objectives To learn from RSA and Lesotho’s experience in establishing GIS To empower NBS and NPC staff to draw up their own GIS implementation strategy
•
Activities Drawing up of a schedule for meetings and discussions Meetings with management and staff of StatsSA and Lesotho BoS Studying documentation and other materials provided by StatsSA and Lesotho BoS Dedicated discussion forums with StatsSA and Lesotho BoS facilitated by the consultant
Priority 2 •
Objectives To learn from the experience of South Africa and Lesotho in the use of GIS in censuses and surveys
•
Activities Drawing up of a schedule for meetings and discussions Meetings with technical staff from StatsSA Meetings with technical staff from Lesotho BoS Field visit to observe how technology is used in the field Dedicated discussion forums facilitated by the consultant
2. Implementation of the consultancy The consultancy was executed by Messrs Hennie Loots and Francois Bezuidenhout of GeoSpace International. As specified in the ToR, the total mission time was 5 days accompanying the study tour participants with two additional days for preparation and report
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writing. The contract also made provision for two additional days to prepare GDDS GIS material for the GDDS website. The study tour ran from the 11-13 May 2009. The detailed ToR is in Annexure A 3. Acknowledgements The consultant would like to thank the Statistician General of South Africa as well as Director of Statistics of Lesotho Bureau of Statistics for their support in the preparations for the study tour. The consultant would also like to thank the General Data Dissemination Project of the World Bank for sponsoring the consultancy. 4. Program context With financial support from the Department for International Development (DFID) of the United Kingdom, the World Bank is implementing a project to assist 21 Anglophone Africa countries to participate in the General Data Dissemination System (GDDS). Participating countries are being assisted to participate in the GDDS through two separate, but linked projects both financed by DFID. The IMF is providing project management and technical support in the area of economic and financial statistics. The World Bank is providing technical support in the area of socio-demographic statistics. Both projects run concurrently until February 2010. Technical assistance is being provided through the World Bank to help countries implement plans for improvement in population, health, agriculture, labor market, justice and security, management of statistical systems, GIS and small area statistics. The GDDS framework developed by the IMF provides the framework for the detailed elaboration of long-term statistical development strategies. Participating countries have already expressed their requests for technical assistance and both the IMF and the World Bank have developed their assistance strategies. Nigeria was one of the countries which asked for technical assistance in the field of GIS and small area statistics. 5. Challenges facing GIS in statistics in Nigeria Although both the NBS and the NPC are committed to GIS two main challenges were identified during previous missions to NBS with regards to the successful implementation of GIS: • •
Lack of a thorough understanding of the role of GIS in a statistical agency; and Lack of coordination between, NBS, NPC and other stakeholders with regards to data sharing and sharing of best practice.
6. Overview of study tour program The study tour delegation arrived at Johannesburg airport early on the morning of 11 May. They were however disallowed to travel to Lesotho on Nigerian passports. This was unfortunate and unforeseen because official sources confirmed that visas will be issued on arrival. As a result of this unfortunate situation the original program had to be altered. Instead of the 1 day in Lesotho the delegation visited the offices of GeoSpace International. They were briefed on the GIS in Lesotho by Francois Bezuidenhout who played an important role, as a consultant, in the establishment of the GIS at the Lesotho BoS. The last three days were spent at Statistics South Africa as per original program. The detailed program is attached in Annexure C
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The program at StatsSA was well arranged. The presenters were well prepared. The contents were relevant and detailed. The material provided was comprehensive. The discussions were fruitful. The Nigerians participated well and the feedback throughout the week was positive. On the Thursday evening there was an official dinner which was attended by the four Nigerians and the two consultants from GeoSpace. The StatsSA counterpart, Mr Moses Sidindi, had to decline the invitation at a late stage due to unforeseen personal matters. On the last day the delegation visited the StatsSA 2011 census mapping field teams near Pretoria. An informal urban settlement as well as an informal rural (traditional tribal) settlement were visited. There was ample opportunity for discussions during the different sessions. A final discussion session was held during the afternoon of the last day. The program as well as the presentations that were used during the lectures is contained in Annexure C. 7. Overview of technical assistance provided The study tour delegation was accompanied by a GeoSpace consultant during the entire period. Several discussions, formal and informal, took place. The delegation received ample material which was discussed with them during the week. The following materials were provided to the delegates in soft copy: • Presentations in Annexure C • Examples of EA maps • A 70 page manual prepared by GeoSpace on GIS Introduction and data base principles. 8. Overview and assessment of problems and shortcomings encountered 8.1 Mission administration and schedule It is unfortunate that the one day visit scheduled for the Lesotho of Bureau of Statistics had to be cancelled. This was however the result of unforeseen circumstances since the visa regulations communicated to the delegation in Nigeria turned out to be different to what the airline was operating under. This was however not a major setback. The time allocated to Lesotho BoS was spent at the offices of GeoSpace International in Pretoria. GeoSpace was the external consultants that supported the Lesotho BoS during the implementation of their GIS. Hence GeoSpace was able to share the most important aspects of the Lesotho GIS with the Nigerian delegation. 8.2 Scheduling of meetings StatsSA did well to prepare a well-balanced and informative program. All the intended meetings took place. It was well organized and the presenters were well-prepared. 9. Assessment of the way forward and NBS and NPC counterpart action The study tour participants agreed to prepare reports for their respective organizations. Over and above the reports it is strongly recommended that the two organizations should explore ways and means of working together in the field of GIS. GIS expertise and data is scarce and since the two organizations are both operating in the field of statistical data collection cooperation and coordination, whilst respecting each others’ mandate, makes sense. 3
It is recommended that the NBS prepares and a proposal for GIS implementation. The GIS strategy and implementation document prepared by the consultant during earlier missions can be used as the basis for this. Once the document has been prepared it must be submitted to development partners in an effort to mobilize funding. 10. Deliverables The following table depicts the expected deliverables, if they were achieved or not and accompanying reasons. DELIVERABLE Priority1: To learn from RSA and Lesotho’s experience in establishing GIS To empower NBS and NPC staff to draw up their own GIS implementation strategy based
COMPLETED Yes, the study tour provided the participants with ample documentation and inputs
Priority 2: To learn from the experience of South Africa and Lesotho in the use of GIS in censuses and surveys
Yes. This was achieved through a combination of lectures as well as field trip where the theory was demonstrated in the field
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11. Annexes 11.1 Annexure A: Original Terms of Reference for Study Tour
General Data Dissemination System, (GDDS phase 2) SocioDemographic Statistics Project for Anglophone Africa: Provision of technical assistance as a lead expert for the topic (module) Geographic Information Systems to the Nigerian Bureau of Statistics, Abuja.
Background
With financial support from the Department for International Development (DFID) of the United Kingdom, the World Bank is implementing a project to assist 21 Anglophone Africa countries to participate in the General Data Dissemination System (GDDS). Participating countries are being assisted to participate in the GDDS through two separate, but linked projects both financed by DFID. The IMF is providing project management and technical support in the area of economic and financial statistics. The World Bank is providing technical support in the area of sociodemographic statistics. Both projects run concurrently until February 2010.
Technical Assistance
Technical assistance is being provided through the World Bank to help countries implement plans for improvement in population, health, agriculture, labor market, justice and security, management of statistical systems, GIS and small area statistics. The GDDS framework developed by the IMF provides the framework for the detailed elaboration of long-term statistical development strategies. Participating countries have already expressed their requests for technical assistance and both the IMF and the World Bank have developed their assistance strategies. Nigeria was one of the countries which asked for technical assistance in the field of GIS and small area statistics.
Terms of Reference
Background Nigeria attended the GDDS 2 GIS Module launch workshop in Accra, Ghana during the end of May, 2007 where they, in conjunction with the lead consultant, drew up their Country Work Plan regarding the deliverance of three technical assistance missions covering three country identified priorities. Two technical consultancies were done – one in 2008 and one in 2009. One of the recommendations of the second mission was a study tour to Statistics South Africa and Lesotho Bureau of Statistics. GDDS agreed to fund the study tour. In order to provide maximum benefit to Nigeria the World Bank agreed to sponsor four participants in total: two from the National Bureau of Statistics and two from the National Population Commission. It has been agreed that there are two types of reports. First there is the report of the consultant about the study tour, secondly, the report by the staff of the Nigerian Bureau of Statistics and the National Population Commission. Separately, the consultant has agreed to draft their own mission report. This report will use the format that will be provided in detail by the World Bank before the mission. It will comprise of: a) introduction, b) background, c) detailed study tour schedule (in annex), d) recording of the main points discussed during meetings, e) recording of the main points discussed during discussion forums, f)implications and
relevance to NBS and NPC, g) assessment of the way forward, h) list of recommendations on how main findings of study tour can be taken forward by NBS and NPC to contribute to GIS implementation/expansion at the respective agencies, i) list of deliverables achieved/not achieved (and why), j) List of StatsSA and Lesotho BoS staff involved in study tour. The reason why the Nigerian Bureau of Statistics has decided upon this module is due to the fact that there is currently no GIS unit within the Nigerian Bureau of Statistics and the Bureau is committed to the establishment of such a unit. GDDS2 can provide technical assistance in the establishment of the GIS, coordination between stakeholders and capacity building. The National Population Commission has a GIS but it is currently not fully developed and utilized. It is therefore argued that a study tour of two participants each from the NBS and the NPC will aid both organisations in their efforts of establishing and maintaining a fully operational GIS. By involving both organizations they will not only learn from their colleagues from RSA and Lesotho but they will also learn from each other. This will enable them to gain optimally from the study tour because they will be able to jointly adapt the experiences of Southern Africa to fit the Nigerian situation. Furthermore they will also have the opportunity to look into opportunities of sharing resources such as training and spatial data. Participants The following participants were nominated by the NBS and NPC respectively: NBS Mr Folusho Ladejobi Director Feild Services and Methodology Passport No: F0016198 Date of Birth:22 February 1950 Mr Elisha Ajebiyi Fafunmi NBS officer managing GIS Passport No: A00510179 Date of Birth:10 February 1965 NPC Ogunsina Joseph Assistant Director (GIS / Automated Mapping) Passport No A2919024A Date of Birth: 27 March 1962 Ibrahim Hamisu Sale Chief Cartographer (GIS / Automated Mapping) Passport No A00977233 Date of Birth: 27th May, 1963. Purpose of the assignment The purpose of the assignment would be to give the NBS and the NPC first hand exposure to GIS in statistical agencies from other African countries.
The mission will cover two pre-set priorities. These are: o o
Priority 1: Institutional considerations for GIS in a statistical agency Priority 2: GIS in censuses and surveys
Priority 1 will comprise 40% of the time and priority 2 will comprise 60% of the time. The total consultant time for the consultancy is 7 days divided as follows: o o
5 days accompanying the Nigerian delegation to Lesotho and South Africa 2 days preparation and report writing time
Following are the objectives and planned activities by priority for the mission: Priority 1 Objectives • To learn from RSA and Lesotho’s experience in establishing GIS • To empower NBS and NPC staff to draw up their own GIS implementation strategy Activities • Drawing up of a schedule for meetings and discussions • Meetings with management and staff of StatsSA and Lesotho BoS • Studying documentation and other materials provided by StatsSA and LesothoBoS • Dedicated discussion forums with StatsSA and Lesotho BoS facilitated by the consultant Priority 2 Objectives • To learn from the experience of South Africa and Lesotho in the use of GIS in censuses and surveys Activities • Drawing up of a schedule for meetings and discussions • Meetings with technical staff from StatsSA • Meetings with technical staff from Lesotho BoS • Field visit to observe how technology is used in the field • Dedicated discussion forums facilitated by the consultant Skill requirements The consultant would need experience in GIS in statistical agencies as well as the use of GIS in censuses and surveys within the African context and need to read and write English fluently. GIS experience needs to be hands-on and practical instead of purely theoretical. Deliverables The deliverables is listed by priority: Deliverables for Priority 1:
o
NBS and NPC staff exposed to GIS in StatsSA and Lesotho BoS
Deliverables for Priority 2: o
Exposure and hands-on experience of participants in the use of GIS in censuses and surveys
A concluding Mission Report will form part of the final deliverable as well as a report by the participants from the NBS and NPC respectively on the study tour. Administrative arrangements The consultant have agreed to do the administrative arrangements related to the study tour. This includes the relevant liaison with StatsSA, Lesotho BoS, NPC and NBS. It also includes hotel reservations, managing of per diems on behalf of the World Bank and, if required flight bookings. Duration As noted, the total consultant time for the mission is 7 days with 5 days mission time accompanying the study tour delegation and 2 days preparation time. The time allocation for the two countries to be visited is: Lesotho:1 day South Africa: 3 days (with 1 day allocated for travel between the two countries). Timing To be completed between 8 May and 18 May 2009.
11.2 Annexure B: List of Participants NBS Mr Folusho Ladejobi - Director Feild Services and Methodology Mr Elisha Ajebiyi Fafunmi - NBS officer managing GIS NPC Ogunsina Joseph - Assistant Director (GIS / Automated Mapping) Ibrahim Hamisu Sale - Chief Cartographer (GIS / Automated Mapping) StatsSA 1. Mr Pali Lehohla - Statistician General 2. Mr Ashwell Jenneker - DDG (Statistical Support and Informatics) 3. Ms Sharthi Laldaparsad - Executive Manager (Geography) A. Geography Division: Components 1. Dwelling Frame - Mr Michael Segage: Acting Manager - Ms Tshisikhawe Mphapuli: GIS Specialist 2. Place-name and EA Demarcation - Ms Helene Verhoef: Manager - Mr Walter Mashawana: Team Leader (Place-name) - Mr Jackie Mokgokolo: Team Leaders (EAs) 3. Geodatabase and DDC (Digital Data Capture): - Mr Nick Grobbelaar: Manager - Ms Marlanie Moodley: GIS Specialist - Mr Denzyl Papier: DBA - Ms Mercy Matheri: GIS Specialist - Mr Carel Basson: GIS Specialist 4. Survey Support - Mr Vishanth Singh: Manager - Ms Molefsane Mautla: GIS Specialist/Team Leader - Ms Tebogo More: GIS Specialist - Mr Owen Maswanganye: GIS Specialist - Mr Joel Mahlopo: DDC Specialist 5. Census Support - Mr Coleman Dube: Professional - Mr Seef Coeztee: Professional - Mr Moses Sidindi: Manager B. Stats SA Gauteng Provincial Office: - Mr Jack Montja: DF supervisor GeoSpace International Hennie Loots – Senior Consultant Francois Bezuidenhout – Senior Consultant
11.3 Annexure C: Program and Presentations
11.4 Annexure D: Nigeria Country Report Introduction The study tour took place from 11-15 May. We arrived at Johannesburg airport around 05:00 on 11 May. We were not allowed to travel to Maseru as a result of visa problems. The consultant from GeoSpace, Mr. Hennie Loots, picked us up at Johannesburg Airport and arranged for our luggage to be delivered at our hotel in Pretoria. The program was subsequently altered. Instead of spending one day at the Lesotho Bureau of Statistics we spent the day at the offices of GeoSpace International. The main objectives of the study tour was to get exposure on the role of GIS in statistical agencies and to learn more about the use of GIS in censuses and surveys. These objectives were successfully reached during the study tour. The mission Terms of Reference detailed the specific activities and deliverables for this mission. The following tables are a breakdown of the mission activities and deliverables with an indication of successful completion or not. Specific Activities according to the ToR ACTIVITY Drawing up of a schedule for meetings and discussions Meetings with management and staff of StatsSA and Lesotho BoS Studying documentation and other materials provided by StatsSA and LesothoBoS
SUCCESSFULLY COMPLETED Yes, the program with the schedule of meetings were provided to us on arrival in Pretoria Yes – except that the the BoS part had to be changed. This part was handled on short notice by Francois Bezuidenhout of GoeSpace. Yes, StatsSA and GeoSpace provided ample documentation on all the topics discussed.
Dedicated discussion forums with StatsSA and Lesotho BoS facilitated by the consultant
Yes, there was discussion time after and during each lecture.
Drawing up of a schedule for meetings and discussions
Yes, the previous assessment was revisited. It is recorded in the GIS Strategy and Technical Specification document
Meetings with technical staff from StatsSA
Yes, several StatsSA staff members contributed to the program. They were well prepared and provided interesting and relevant lectures No, the Lesotho part of the trip had to be cancelled. This was however not as a result of the arrangements done by GeoSpace. It was as result of visa regulations communicated in Nigeria being different to the regulations applied by the airline. Francois Bezuidenhout of GeoSpace, who played an important role in the implementation of the GIS in Lesotho, did however provide useful information on Lesotho.
Meetings with technical staff from Lesotho BoS
Field visit to observe how technology is used in the field
Dedicated discussion forums facilitated by the consultant
Yes, this was done. It provided us with firsthand experience of how the technology is being used in the field. This was of huge benefit to us because many questions about the feasibility and effectiveness of the technology were answered during the field trip. Yes, time was allocated after each lecture and during the field trip for discussion of the topic in the Nigerian context. There was also a wrap-up discussion session on the afternoon of the last day of the study tour.
Specific deliverables according to the ToR DELIVERABLE SUCCESSFULLY COMPLETED NBS and NPC staff exposed to GIS in Yes, although the Lesotho leg of the study statistical agencies tour did not take place Francois Bezuidenhout explained the GIS setup at the BoS in detail. StatsSA also provided valuable inputs in this regard. Over and above the time spent with StatsSA operational staff two important sessions of more than an hour each was arranged with the Statistician General and the Executive Director Geography respectively. Exposure and hands-on experience of Yes. The briefing by GeoSpace International on the use of GIS in 2006 Lesotho census participants in the use of GIS in censuses and surveys provided comprehensive insights. Ample time was spent at StatsSA on this topic. It culminated in the field trip on the last day where the methodologies were demonstrated in the field. Additional Support The main focus of the mission was to get exposure to GIS in statistical agencies and to learn more about the use of GIS in censuses. This was achieved. No additional areas were covered. Timing The time allocated to the study tour was sufficient and allowed us to cover all the topics successfully. General remarks The study tour was a success. The logistical support from GeoSpace International was outstanding. The moment we experienced problems at Johannesburg airport the GeoSpace consultants came to the airport. Mr Loots arranged for our luggage to be delivered to our hotel in Pretoria. GeoSpace arranged the hotel in Pretoria and Mr Loots transported us from the airport to the hotel. He collected us every morning at the hotel and dropped us again at the end of each day. GeoSpace arranged a taxi to take us from Pretoria to the airport on the last day of the study tour.
The consultants guided the discussions and enabled us to gain maximum benefit from the study tour. The last day in the field was excellent because it provided us with the opportunity to discuss and explore how the technology can be utilized in the Nigerian context. We now realize the importance of inter-agency cooperation with regards to GIS. This is something that we (NBS and NPC) will pursue to the benefit of both organizations as well as the wider GIS industry in Nigeria It is obvious that the GeoSpace consultants have vast experience in GIS in statistical agencies and we were able to benefit from this experience.
