The Society of Industrial Security Professionals
Meeting Registration Gaylord Texan Resort & Conference Center Grapevine, Texas Complete Registration Details Inside
Join us for the 54th Annual Training Seminar June 5-7, 2018
Hotel Information All meetings and functions for the seminar will be held at the Gaylord Texan. Gaylord Texan Resort & Conference Center 1501 Gaylord Trail Grapevine, TX 76051 817-778-1000 Toll Free Reservations: 877-491-5138 The rate is $175/night single or double occupancy. The above rate does not include state and local fees and taxes (currently 13%), subject to change without notice. The above rate does not include a daily resort fee of $18/room plus tax, which includes the following amenities (subject to change without notice): • • • • • • • • • •
Basic high speed internet access in guest rooms Local telephone calls (817 area code only) Domestic long distance calls Admission to Glass Cactus Nightclub (ages 21 and up only) Friday - Saturday, excluding ticketed events Discounted tickets to various local attractions Discounted greens fee at Cowboys Golf Club Shuttle service to Cowboys Golf Club Grapevine Mills Discount Passbook Bottled water in the room (2 per day) Discounted transportation service ($5) to designated Grapevine locations provided by City of Grapevine shuttle
This rate may be available to attendees three days before and three days after the conference dates if you want to extend your stay. The extended stay rate is not guaranteed and is subject to hotel availability. If you have any problems with your reservation, please contact the hotel directly.
Reservations By Phone
Call either of the phone numbers to the left. Please refer to the Group Name: “NCMS Annual Training Seminar” and the Mini Hotel Code “CMS” when making your reservation. Important: The reservations cutoff date is May 16, 2018 or until the room block is sold, whichever comes first. Make sure you book early!
While at the Gaylord Find distinctive shopping, dining, recreation and Grapevine entertainment all under their majestic, climate-controlled glass atriums. Savor fine and casual dining venues. Visit unique shops. Pamper yourself at their award-winning day spa and fitness center. Feel the energy at Glass Cactus Nightclub. And a visit to Paradise Springs - the Gaylord’s 10-acre resort pool and lazy river complex - is a must! Discover why they say everything is bigger, and better, in Texas at the Gaylord Texan! Dining Options: • Old Hickory Steakhouse and Wine Bar • Zeppole Coastal Italian • Texan Station Sports Bar & Grill • Riverwalk Cantina • Silver Bar • Mission Plaza Marketplace • Cocal Bean Express
Parking at the Gaylord
Check In/Out
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Check-in time is 4:00 pm and Check-out time is 11:00 am. Guests arriving before check-in time will be accommodated as rooms become available. The Bell Captain can arrange to check your baggage until your room is ready if you arrive early.
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Self-parking at the Gaylord Texan is discounted to $12/day for all registered attendees. Current valet parking rate is $31/day and subject to change.
Cancellation Policy The cancellation policy requires sleeping rooms be cancelled no later than 24 hours prior to the day of arrival to avoid a cancellation penalty. Failure to give proper notification will result in the penalty of one night’s room and tax.
On-Line Reservations https://aws.passkey.com/e/49472958 You can also access this page by visiting ncms-seminar.org.
54th Annual Training Seminar
Rental Car - Special Offers HERTZ is the preferred car rental provider for the NCMS meeting. Reservations can be made by calling 1-800654-2240 or book online at www.hertz.com. Attendees must use the code CV#04SA0005 when calling or making reservations on-line. Go to ncms-seminar.org for individual rates and vehicle options. There is also a Hertz counter on-site at the Gaylord Texan.
Airports Dallas/Fort Worth International Airport (DFW) • DFW is located 6 miles South of the hotel. • See shuttle service options below. • Estimated taxi fare: $25 (one way) Dallas Love Field Airport (DAL) • DAL is located 21 miles Southeast of the hotel. • See shuttle service options below.
Shuttle Services The Gaylord Texan does not have complimentary shuttle service but does offer the following options: Airport Arrivals: • DFW (Dallas/Fort-Worth) arrivals (Domestic): $86.14, all-inclusive • DFW (Dallas/Fort-Worth) arrivals (International): $129.80, all-inclusive • DAL (Dallas Love Field) arrivals: $129.80, all-inclusive Pricing above is based on first two guests, $2/person for each additional, for maximum of six people per van. Airport Departures (from the Gaylord): • DFW reserved departure (guaranteed vehicle): $77.88, all-inclusive • DFW walk up departure (next available): $39, driver gratuity is not included Pricing for the above two options is based on first two guests, $2/person for each additional, for maximum of six people per van. •
DFW shared ride shuttle (shared vehicle with one stop at DFW): $15/person
This shared ride shuttle runs 7 days a week from 5:00 am2:00 pm on the hour and half hour. Reservations are not accepted for this option. • •
DAL reserved departure (guaranteed vehicle): $109.74, all-inclusive DAL walk up departure (next available): $89, driver gratuity is not included
Gaylord does not offer a shared ride option to DAL. For reservations, call 817-778-2400 or email
[email protected].
Dallas Weather It is going to be hot in Texas, so be prepared! Average daytime highs for June are 92 degrees with average evening lows of 73 degrees. The average precipitation is about 4.11” .
Seminar Program For the latest program schedule, go to ncms-seminar.org. Although the seminar officially opens on Tuesday morning, June 5, and concludes Thursday, June 7, at 5:00 pm, there are many activities outside of these official dates: Sunday, June 3 - ISP®Boot Camp (8:00 am - 3:00 pm) Conducted by the ISP© Committee The fee for this course is $150/NCMS members and $200/non-members. This course is NOT included in the full registration rates. You must register for this course separately by going to ncms-seminar.org. Monday, June 4: Pre-Seminar Training Classes The seminar committee will offer several pre-seminar training options to the Gaylord Texan on Monday for attendees. These classes will require a separate registration fee of $150/NCMS members and $200/nonmembers. Please check ncms-seminar.org for the classes as they are confirmed and add to your seminar registration at any time! Monday, June 4 - Exhibits Open (2:00 pm - 7:30 pm) Monday, June 4 - ISP® Exam (Times TBD) ISP® applications and collateral materials for candidates interested in sitting for this exam must be received by the National Office no later than May 4, 2018. Please refer to the ISP® web site at ncms-isp.org for more information. Monday, June 4 - Welcome Reception (6:00 pm - 7:30 pm) Please make your travel arrangements accordingly, and continue to check out the program on line at ncms-seminar.org for changes and updates.
Suggested Dress Recommended dress for the seminar (general sessions and workshops) is business casual (collared shirts and slacks for men [ jackets optional]; slacks and tops/casual dresses/skirts for ladies). Dress for the President’s Reception on Tuesday is also business casual, but if you want to dress up a little or wear your cowboy attire, no one will mind! Please note: It is difficult to regulate the temperature in hotel conference rooms so that it is comfortable for everyone. Please bring a jacket or sweater to seminar functions that can be worn when needed.
Registration Information on Back Cover! June 5-7, 2018 | Grapevine, Texas
The Society of Industrial Security Professionals Registration
Guest Tickets
To attend at member rates, 2018 dues must be paid in full. The early registration deadline is Thursday, May 3, 2018. Full registration fees include all seminar sessions, the Welcome Reception, three breakfasts, three lunches, and the President’s Reception. Fees are as follows:
Guests are welcome to attend any of the meal and reception functions. Tickets may be purchased in advance and are based on availability. They may not be available to purchase on-site. Ticket prices are as follows:
Member Rate, early registration: Member Rate, late registration: Non-member Rate, early registration: Non-member Rate, late registration:
$875 $975 $1100 $1200
Single Day Registration includes breakfast and lunch for the day(s) registered, but all evening functions are an additional cost. Rates are available as follows: Member Rate, early registration: Member Rate, late registration: Non-member Rate, early registration: Non-member Rate, late registration:
$325 $375 $400 $450
Lunch (Tue., Wed., Thur.): $65 Welcome Reception: $90 President’s Reception: $90 If you pay for a full registration, you do NOT need to purchase any of the above meal tickets for yourself. If you register for a single day, breakfast and lunch are included on that day, but not the reception and dinner.
To Register Go to ncms-seminar.org and click on Registration. If you are an NCMS member, log in first in order to register at member rates. All attendees must register for the seminar in advance. There will be no registrations accepted on-site.
Registration Cancellation Policy: To receive a full refund, you must notify NCMS in writing and postmark, email, or fax no later than midnight, Thursday, May 3, 2018 (Eastern Time Zone). Direct your letter or email to Sue Morris, NCMS, 994 Old Eagle School Rd, Ste. 1019, Wayne, PA, 19087; Fax: 610971-4859; Email:
[email protected]. You are responsible for verifying receipt of your cancellation request; if we do not receive it by the deadline, you will NOT receive a refund. Cancellations after May 3, 2018, will be charged a $150 cancellation fee, and all refunds will be processed after the conclusion of the seminar. There are no refunds for cancellations received after Friday, May 18, 2018 (Eastern Time Zone).
Contact
For any and all questions not related to booth services, equipment, or hotel reservations, please contact Exhibit Manager, Sue Morris at 610-971-4856/
[email protected].
NCMS® is also the host of the prestigious DSS James S. Cogswell Award Ceremony.
