IBM ECM Roadmap and Strategy

New insights. Better outcomes.

IBM ECM Roadmap and Strategy John Greene

© 2012 IBM Corporation

Please note

IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at IBM’s sole discretion. Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision. The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract. The development, release, and timing of any future features or functionality described for our products remains at our sole discretion. Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here. 2


Leading organizations rely on IBM ECM

24 out of the top 30 banks worldwide* 15 out of the top 16 telecommunications companies worldwide* 19 out of the top 23 insurance companies worldwide* 56 of the top 58 government agencies* 21 out of the top 27 retail companies worldwide* 1200+ manufacturers worldwide* 3

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* Lists of top companies/agencies sourced from Dun & Bradstreet Worldbase. ECM customer information sourced from IBM Finance. © 2013 IBM Corporation

Leading organizations rely on IBM ECM

24 out of the top 30 banks worldwide* 15 out of the top 16 telecommunications companies worldwide* 19 out of the top 23 insurance companies worldwide* 56 of the top 58 government agencies* 21 out of the top 27 retail companies worldwide* 1200+ manufacturers worldwide* 4 * Lists of top companies/agencies sourced from Dun & Bradstreet Worldbase. ECM customer information sourced from IBM Finance.

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Great Market Opportunity and Growth • The ECM landscape is a $11B market opportunity growing at a 7.8% CAGR, and will reach over $14B by 2015 • IBM is the largest vendor in the industry and is achieving double-digit growth in markets where competitors are declining

OVERALL ECM Market Oppty.

2012 Market

CAGR

2015 Market

Ranking

$4.25B

5.6%

$5.23B

#1

$1.48B

13.5%

$2.44B

#1

$2.5B

4%

$2.84B

#5

$2.63B

10.7%

$3.91B

#3

$10.82B

7.8%

$14.41B

#1

Source: IBM GMV Market Insights 2012 5

IBM CONFIDENTIAL


High Value Solutions built on best-of-breed capabilities

and gain control of the content to determine the value

Capture • Document capture automation • Production imaging • Enterprise report management • Platform standardization and consolidation

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and put the content in context

for better collaboration and access

and identify patterns to gain insights

for reduced cost and risk

Activate

Socialize

Analyze

Govern

• Comprehensive case management • Integrated collaboration and rules • Case analytics • Document centric workflow

• Office document management

• Content analytics and assessment

• Smart archive

• Social content and collaboration

• Enterprise search • Content classification and tagging • Master content

• Records and retention management • eDiscovery • Disposition and governance


ECM Portfolio spans three Primary Usage Categories

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Capture and manage unstructured business information

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Put content into action across specific business opportunities

Reduce cost and risk associated with business information


1 CONTENT

ESSENTIALS

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Key Buying Occasions ECM Consolidation / Standardization Establishing a common platform for enterprise content management services. Consolidating vendors and establishing shared services to save cost and improve enterprise infrastructure capabilities Capture and Imaging solutions Automating the life cycle of paper-based documents from capture to business process to archive.. reduced costs and faster cycle times eBilling and Enterprise report management Using digital archive and statement presentment for cost savings & improved customer service Smarter Workforce – Social content solutions Improving workforce effectiveness by adding social capabilities to content-related processes. Managing and governing social content for reduced cost and risk.

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Apache Energy

Enabling cost reductions through Platform Consolidation The need • Respond to acquisitions resulting in the inheritance of diverse content repositories. • To prevent content silos from disrupting access to enterprise content The solution • Consolidate content from non-IBM repositories into FileNet Content Manager • Leverage content migration to move content into FileNet Content Manager • Leverage content Federation Services to federate metadata into FileNet Content Manager

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The benefits • Improved access to enterprise content • Reduced costs by consolidating content • Improved productivity by simplifying IT infrastructure • Reduced costs by implementing business processes which could leverage all enterprise content • Implemented an Information Lifecycle solution based on the FileNet Content Manager platform. “Apache Energy met it‘s objective of having an true and complete Enterprise management solution by implementing FileNet Content Manager and related P8 offerings such as IBM Case Foundation and IBM records management solutions.


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Invacare Corporation Automates Accounts Payable “Processing is much faster and invoices are almost immediately available as electronic images.”

— Seth Linebrink, Manager of Financial Reporting and Accounts Payable, Invacare

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Global health equipment manufacturer

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Thousands of paper invoices every day

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Replaced a manual process with Datacap Accounts Payable Capture

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Eliminated double data entry: once into Oracle and again to index for ECM storage

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Replaced a paper process with a digital solution

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Results: • Improved customer service • Improved vendor relations • Accelerated payment process • Eliminated data entry headcount • Reduced cost

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Market Leading Offerings ECM Consolidation / Standardization •IBM Content Navigator 2.1 •IBM FileNet Content Manager 5.2 •IBM Content Manager 8.4.3 Capture and Imaging solutions •IBM Datacap Taskmaster 8.1 •IBM Production Imaging Edition eBilling and Enterprise Report Management •IBM Content Manager OnDemand 9.0 Smarter Workforce – Social Content Solutions •IBM Connections Content Edition •IBM Connections Enterprise Content Edition

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IBM Content Navigator • Federated access to multiple content sources: FileNet CM, CM8, CMOD

• Self-provisioned Document Team Spaces • OOTB Enterprise Search/Facets via ICA • Open Standards Support • HTML 5, CMIS

• Native Microsoft Office Integration • Visual Component Toolkit via • Extend Navigator OOTB UI • Build & integrate with custom UIs

• Web Administration: • User Experience Configuration • Optimize Desktop for Business Roles

• Mobile Content Mgmt.: • Browse, Sort, Search/Template • View Properties & Native File Types • Add or Capture via library/camera

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IBM Content Navigator for Office Consistent experience for Navigator web and office integration – Common searches, favorites, teamspaces – Centralized admin – Data interaction – External Data Services support – Microsoft Office properties to class property mapping CM8 repository support technical preview

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IBM Confidential

October 2012


Business self provisioning My Documents replacement Quarterly and annual business reviews Events and conferences Standard operating procedures Contracts/ vendor management

…

Teamspace 15


Mobile solutions matching business needs

Horizontal and vertical Partner solutions

IBM Content Navigator for iOS Browse Search View Add using camera 16

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…


Navigator visual component toolkit ECM Dojo components

• • • •

Change or extend Content Navigator Build complete applications ECM-enable applications in any framework Use ECM Dijits, full Dojo library, other JavaScript packages to build your solutions

http://dojotoolkit.org/

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What to expect in 2013

1 Capturing and managing unstructured business information

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Greater Choice for IBM ECM Customers IBM FileNet Content Mgr 5.2

IBM Content Foundation (Coming Soon!)

Shipped: March 2013

Release Timeframe: Q2 2013

Enterprise Manageability – Common Content & Process Engine – Web-based administration – Event-based document retention – Content file compression – Storage migration – Search optimization Social & mobile capabilities

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Power of P8 harnessed in a new nimble, consumable, cost-effective offering – Document Management – Custom application development – ECM Consolidation Leverages Enterprise manageability and social & mobile capabilities

Both solutions leverage the same “Content Platform Engine” Both solutions can interoperate and co-exist in a customer environment Both are strategic solutions aimed at meeting different customer requirements IBM Content Foundation is NOT a replacement for FileNet Content Manager Both offerings can support solutions such as Enterprise Records or Case Manager


FileNet Content Manager

IBM Content Navigator Workplace

Workplace XT

MS Office

Web

Mobile

APIs WebApp toolkit

Filenet Integration for MS Office (FIMO)

SharePoint Webparts

Administration

JAVA

CMIS

.Net

WebSvcs

FileNet Enterprise Manager

Admin Console for CPE (web)

IBM Content Analytics text search (limited use)

Content Platform Engine Application Engine Services

Content Engine Services

Content Search Services

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Tivoli Directory Services (limited use)

Process Engine Services (limited use) Content Federation Services

DB2 ESE and WSE (limited use)

WebSphere Application Server (limited use)

Rendition Engine (additional license)


IBM Content Foundation

IBM Content Navigator Workplace

Workplace XT

MS Office

Web

APIs WebApp toolkit

Filenet Integration for MS Office (FIMO)

Mobile

SharePoint Webparts

Administration

JAVA

CMIS

.Net

WebSvcs

FileNet Enterprise Manager

Admin Console for CPE (web)

IBM Content Analytics text search (limited use)

Content Platform Engine Application Engine Services

Content Engine Services

Content Search Services

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Tivoli Directory Services (limited use)

Process Engine Services (limited use) Content Federation Services

WebSphere Application Server (limited use)

Rendition Engine (additional license)


New! Single Content Platform Engine – 5.2 Use case – As an administrator I have to maintain core FileNet server components – I maintain all the services and also High Availability and Disaster Recovery services

FileNet Implementation – Combine all core services into a single J2EE engine deployment – Provide consistent HA and DR for all – Share resources such as database connection pools

Benefit – Very significant reduction in administration complexity – Simplifies delivery and application of upgrades and patches – Consumability improvements

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FileNet 5.1

JAVA

J2EE Content Engine

FileNet 5.2 and IBM Content Foundation

Process Engine

Case Analyzer

Component Manager

J2EE Content Content Content Platform Platform Platform Engine Engine Engine


IBM Content Manager “next” Release Timeframe: 2H 2013 Content Navigator • Access Control Enhancements • Improvement for Content Navigator Teamspaces • Improvements in Hierarchical Folders • Improved Document Handling Support (SSA and Intact) Enterprise Manageability • Critical Performance Requirements – Prioritized by Customers • Secure Transport and Encryption Improvements • Compliance with new NIST standard 800-131a • Logging Enhancements • Improved Installation and Configuration Tools

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Content Navigator “next” Release Timeframe: Q3 2013 Socializing around content • Track who is downloading documents • Comment on and discuss documents • Subscription and notification for changes Productivity • Teamspace document review and approvals • Cross repository search • Multi document updates in a single action • Office: IBM Content Manager support • Mobile: eMail a document, create searches, ... Enhanced self provisioning and deployment • Navigator configuration export/import • Teamspace template export/import • Business user document class provisioning

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2 HIGH VALUE

SOLUTIONS

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Key Buying Occasions Addressing Content-related Processes / Case Management workloads Leveraging deeply integrated content and process technologies to reduce cycle time, save costs and deliver optimized case outcomes. Gleaning Insight from Business Content Employing advanced text analytics and discovery technologies to extract meaning and valuable business insights – e.g. voice of the customer, product and service innovation, warrantee service and fraud detection. Using Pre-built Software Solutions to rapidly address Business Challenges Pre-integrated solutions that address horizontal and industry-specific business needs. Improved time-to-solution and reduced integration costs help satisfy lineof-business buyers while supporting IT standards and enterprise platform requirements.

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IBM Case Manager 4 Key Areas of Differentiation Together in One Solution

Support the Way Knowledge Workers Work 2

Manage All Types of Information to Make Better 1 Decisions 27

Goal-Driven, Optimize Case Outcomes 3

Shorten Timeto-Value, Business Can 4 Take Control © 2013 IBM Corporation

IBM Case Manager 5.1.1 • Builds on the proven capabilities of the IBM Case Manager product • Delivers trusted information to the case – both content and structured data in the context of a case • Shortens time-to-value with better tools, out-of-the box solutions and templating capabilities • Built-in infrastructure for creating and reusing case templates • Leverages unique dynamic work management concepts and capabilities

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SEB improves efficiency with case approach Challenge Update case handling capabilities, including more than 250 case types, to a more flexible solution Provide easy-to-use capabilities for 200 back office employees as well as 5,000 more casual users in branches and various bank business units

Solution IBM Case Manager manages cases through entire lifecycles Provides business dashboards to monitor SLAs (service level agreements) as well as historical and real time analytics to help manage case processing loads effectively

Anticipated Results Reduce FTEs required to support application needs Increase customer satisfaction by lowering numbers of customer call-backs and increasing case/document transparency

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• Founded in 1856, SEB is now a leading Nordic financial institution. Entrepreneurship, an international presence and long-term relationships are the most important factors to its success. • The bank offers financial advice and broad range of financial services in Sweden and the Baltic countries. Today, SEB has just over 17,000 employees. • SEB is represented in 20 countries around the world, from London to New York and Shanghai. • Five divisions supported by common operations & IT: Merchant banking; Wealth management; Life; Retail banking; Baltics


Typical Case Management Use Cases Banking

• Commercial / consumer lending • New account origination • Online brokerage account administration • Investor servicing • Mortgage processing • Asset record certification and deficiency resolution

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Energy and utilities

• Engineering project management • Rate case submission management • Preconstruction project management • Emergency permit requests and processing • Critical safety compliance management

Government

• Administrative and trial court management • Budgeting and planning • Licensing • Child support payment collections • Citation management • Fraud investigation • Grant management • Retirement administration

Healthcare

Insurance

• Credentialing • Electronic health record integration • Patient financial services • Release of information • Health information management • Patient records billing • Medical records management • Patient records management

• Claims processing • Customer care • New product development • Policy management • Complaints and appeals • Healthcare enrollment • New business • Underwriting • Wholesale insurance management

Chemicals & petroleum

• Asset management • Plant lifecycle management • Engineering project management • Document lifecycle control • Critical safety compliance management • CAD drawing management • Workplace safety management

Retail

Telecom-munications

• Product Information • Automated invoice processing • Single view of customer • Supplier management • Records Management • Contracts management • Customer service

• Subscriber contracts • MNP • E-billing • Voice of Customer Analysis • Confirmation letters • Customer service • Regulatory compliance • New product introduction


Documents

IBM Content Analytics 3.0 New release of IBM’s Content Analytics offering – integrates enterprise search!

Facets

Time Series

Deviations / Trends

• Merging of search and analytics • Big Data analytics

Connections

• Sentiment analytics Facet Pairs

• Contextual View • Usability improvements • Enterprise Connectivity improvements • Content Analytics Studio improvements

Enterprise Search Dashboard

• Improved result ranking controls • …and more

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Leading Car Rental Company and Mindshare Technologies

Smart is: identifying customer satisfaction trends “We wanted to leverage this insight at both the

strategic level and the local level to drive operational improvements”

Industry context: travel services, car rental Value driver: access to customer survey data Solution onramp: content analytics Business Challenge A car rental company needed to better understand customer feedback to adapt its business accordingly. Most of its valuable information was trapped inside freeform customer feedback surveys. This company’s location managers read each customer comment submitted via email or phone and then manually categorized it, proving to be very labor-intensive and inconsistent. What’s Smart? Transforming customer information into actionable intelligence. Using IBM Content Analytics together with Mindshare Technologies sentiment-based tagging solution, the company created a “Voice of the Customer” analytics system to automatically capture customer experiences in real-time. Smarter Business Outcomes The company realized improved accuracy and speed of the customer feedback analysis process, almost doubling what had been achieved manually.

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ECM Technology at Work … Four New Lines of Business Solutions •IBM Patient Care and Insights •IBM Intelligent Investigation Manager •Incident Insight •Account Payable, HR Files, and Contracts

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IBM Intelligent Investigation Manager … a new solution powered by ECM and i2, provides deeper insights for fraud discovery and optimizes the process of fraud investigations.

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Fraud costs private and public sector enterprises hundreds of billions in revenues each year …. $ 994 Billion in US alone - Association of Certified Fraud Examiners

BANKING

INSURANCE Latest national estimate for claims fraud in the U.S. is $79 billion.

There was a 25% rise in the fraudulent use of UK credit and debit cards last year (2007), with losses amounting to £535m…

WARRANTIES Upwards of 10% to 15% of claims are in some way suspect

ENERGY & UTILITIES

WORKER’S COMPENSATION

Customers have stolen power for decades, costing utilities 1% to 3% of revenue — or about $6 billion industry-wide

TAXATION Approximate estimates say that the EU loses €100 billion annually in value added tax (VAT) revenues to fraud.

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25 percent of all workers compensation claims are fraudulent.

TRAVEL

HEALTHCARE

The average expense reimbursement fraud scheme costs a company $60,000, lasting on average two years before detection.

Estimates place the loss due to health care fraud at a staggering $226 billion each year.


Example: Detection and Investigation of P&C Claims Fraud Case Management Content Analytics Raw Data: Claims, Case history billing statements, Correspondence, Content in social media

Crawls new claims, case histories, and other content. Extracts entities and adds them to the data repository.

Predictive Analytics

Case populated with all claim info. Supervisor triages the claim & creates work item for forensic analysis

Risk of 85% fraud “If more than 3 claims in 6 months and over a certain $ amount, flag as high risk.”

Intelligent Investigation Analyst detects relationships

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Accounts Payable, HR Files, Contracts Providing best of breed IBM ECM capture and imaging solution for SAP users

In collaboration with partner

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Accounts Payable Invoice 1 Scan 3a Access order data

Extraction of header and line item data 3b Verify against order 2

Datacap 4 • Create invoice record with verified data • Import image file

5

Link and archive invoice

Invoice

Retrieve 6 archived invoice

ICC4SAP ICC4SAP FileNet P8 or Content Manager 8

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What to expect in 2013

2 Putting content into action across specific business opportunities

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IBM Case Foundation 5.2 (formerly FileNet Business Process Name change to describe our focus on Case based solutions. Process Engine runs in JEE combined with Content engine . • Greatly reduces TCO of platform for customers • Unified CE-PE server administration console (ACCE) Other key enhancements • Enable Database simplification and consolidation • Case Analyzer/Monitor improvements Products removed from the BPM bundle being announced at eGa • ECM Widgets, path forward is Navigator • Business Process Framework, path forward is IBM Case Manager

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IBM Confidential

Anno the 5 unced w Manager) M .2 relea ith se arch 2013 in


IBM Case Manager “next” Release Timeframe: 2H 2013 Enhanced UI Toolkit

Case Visualizer

Collaborative Solution Design

Rules SDK Integration

Case Operations

Complex Data Layouts with Business Objects

Mobile Client Access

Simplified Install and Configuration, including HA Configuration

User Defined Ad-hoc Task Creation Content Navigator based document dialogs and capabilities

Enhanced Step Editor

WAS 8 Support WebLogic Support

Working requirements list… subject to change! 41


Benefits of Content Navigator for IBM Case Manager “next” Web based case client built on the new IBM Content Navigator Framework • Use of common components provides consistency across ECM client applications Case client UI customization directly in Case Builder Case client can be configured to display other Content Navigator features to create a more integrated Case and Content environment More extensive customization using standard and well-accepted web development methods • Deliver ICM JavaScript toolkit that extends IBM Content Navigator toolkit • Componentized design makes components within ICM widgets replaceable and provides more advanced customization options • Container-independent, can be embedded into other environment easily.

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3 INFORMATION ECONOMICS 43


Pain points: Information value declines over time, but cost and risk do not; rising volume puts tremendous economic pressure on legal, business and IT Risk

• Information volume doubles every 18-24 months in most organizations • 90% of the world’s information was created in the last 2 years1

Risk-to-Value Gap

Cost

• It costs $18,000 to do ediscovery on 1 gigabyte3 • e-discovery consumes as much as half of litigation budget

• It costs $4 million to store 1 petabyte of data • Data storage will consume 20% of most IT budgets

Value

Cost-to-Value Gap

Typical organization dynamics: 1% of data is on litigation hold and 5% is subject to regulatory obligation 25% has current business value 68% of data is debris that should be disposed – its cost and risk exceed its value2 1 Source: Big data: The next frontier for innovation, competition, and productivity McKinsey & Company, 2011 Study 2 CGOC 2012 Summit Survey 3 Gartner e-discovery Report

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IBM’s Information Lifecycle Governance solution improves information economics by better aligning information cost with its value IBM Information Lifecycle Governance Solution ILG lowers the total cost of information while increasing the value derived from it: •Eliminate unnecessary cost and risk by defensibly disposing of data debris •Align cost to value through value-based archiving and tiering •Reduce information risk by instrumenting privacy, e-discovery and regulatory policy across the data environment •Enable business to realize information value as context erodes with analytics-inplace, content management and collaboration

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StoredIQ brings powerful, innovative capabilities to govern data in place to drive value up and cost out

IBM announces intent to acquire StoredIQ – Dec 19th 2012 Capabilities: Enable organizations to gain visibility and control over big data and rapidly connect people to business-critical information. Customers: More than 120 companies are now able to identify, analyze and act on dynamic data to meet their e-discovery, information governance and data management requirements. Technology impact: Dynamically manages data in-place to dramatically improve the speed and reliability of information management and lower legal costs and compliance risks. People: Founded in 2002, with more than 50 people, headquartered in Austin, TX.

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IBM CONFIDENTIAL


DataIQ – Understand Your Data Spot compliance violations – how much PII is stored in unsecure locations, where is it, who are the biggest offenders? Make infrastructure planning decisions – are you making the best use of your primary storage environments, or is there data that should be archived, how fast are your SharePoint sites growing? Get out in front of the eDiscovery process – where do your serial custodians have data stored, how much data do they have and how old is it, is there anything you can potentially delete? Jump start or monitor records initiatives – what types of data is on your file shares, how old is your data, are people storing data where they shouldn’t?

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IBM ECM in 2013

1

Capture and manage unstructured business information

2

3

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Put content into action across specific business opportunities

Reduce cost and risk associated with business information


Breakout sessions Deepen Customer Relationships Listening to the voice of the customer is key to staying ahead of the competition, but hearing the voice of the customer in today's noisy, multichannel, social world is increasingly difficult. Discover how IBM's Analytics platform allows you to access and analyse customer sentiment from review sites, social media, emails and other unstructured data sources, and then use that insight to build a personalized dialogue with the customer, deepen customer relationships, increase revenue and reduce costs

Putting Paper to Work Today's business needs the agility to handle all types of communication including traditional paper forms in an intelligent and efficient manner as part of any business improvement. Capture of the content anywhere it exists, an ability to extract key data and the automatic classification of that content will improve the efficiency of making the information available throughout the organization as quickly as possible and so improving the whole customer experience

Gain work Efficiencies through Case Traditional workflow applications have grown up and Case Management solutions allow the business process to be modelled to reflect the way we all work in today. Knowledge workers need to have tools to allow them to collaborate and use their expertise to ensure the right decision is made with the correct information by the appropriate person.

Optimising Fraud Investigations As fraudsters become more sophisticated and the amount of data flowing into your enterprise grows, so does the threat of damage to your organisation's balance sheet, brand and reputation. Find out how IBM solutions are helping organisations cut the cost of fraud

The Mobile Revolution Why and how should you harness mobile power? The ubiquitous access to information through mobile devices and 24-hour on-line connectivity, is changing the way businesses use information and how they interact with their customers. Accessibility, security, compliance and effective marketing strategies, all have a new ally in mobile technologies. What's the best way to maximise the value, without introducing new risks?

Improving Information Economics Legal, Compliance and Business requirements drive information governance decisions. How do organisations combine these drivers to make the best value-based decisions for their information lifecycle governance? Find out how our customers have dramatically reduced storage and litigation costs, by proactively and defensibly managing their information assets, based on business value

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Solution Showcase

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IBM ECM: SOLUTIONS OVERVIEW AND ROADMAP

Q&A

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Acknowledgements and Disclaimers Availability. References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in which IBM operates. The workshops, sessions and materials have been prepared by IBM or the session speakers and reflect their own views. They are provided for informational purposes only, and are neither intended to, nor shall have the effect of being, legal or other guidance or advice to any participant. While efforts were made to verify the completeness and accuracy of the information contained in this presentation, it is provided AS-IS without warranty of any kind, express or implied. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this presentation or any other materials. Nothing contained in this presentation is intended to, nor shall have the effect of, creating any warranties or representations from IBM or its suppliers or licensors, or altering the terms and conditions of the applicable license agreement governing the use of IBM software. All customer examples described are presented as illustrations of how those customers have used IBM products and the results they may have achieved. Actual environmental costs and performance characteristics may vary by customer. Nothing contained in these materials is intended to, nor shall have the effect of, stating or implying that any activities undertaken by you will result in any specific sales, revenue growth or other results. © Copyright IBM Corporation 2013. All rights reserved.

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IBM ECM Roadmap and Strategy

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