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Project Lessons-Learned Checklist Template Rev. 1.1, 2/10/2005
PROJECT LESSONS-LEARNED CHECKLIST Project Name: Prepared by: Date (MM/DD/YYYY): Use this Lessons Learned Checklist as an aid to understanding those factors that either helped or hindered your project. • Best used in group discussion among those who have a stake in the project • May be used anytime as an aid to discussion, or may be used during Project Close as a part of the Lessons Learned exercise
1. Project Lessons-Learned Checklist Impact
Lesson Learned
No.
Yes
No
N/A
Low
1
High
2
3
4
5
Place your cursor in the appropriate boxes and type an X. (Insert additional rows as needed.)
Yes = the project team agrees with the statement No = the project team does not agree with the statement N/A = this statement does not apply to the project Impact = the extent to which this factor had an impact on your project Add a >comment to any question where supporting detail would be helpful Project Planning 1.
Business Objectives were specific, measurable, attainable, results-focused and time-limited >
2.
Product concept was appropriate to Business Objectives >
3.
Project Plan and Schedule were well-documented, with appropriate structure and detail >
4.
Project Schedule encompassed all aspects of the project >
5.
Tasks were defined adequately >
6.
Stakeholders (e.g., Sponsor, Customer) had appropriate input into the project planning process >
7.
Requirements were gathered to sufficient detail >
8.
Requirements were documented clearly >
9.
Specifications were clear and well-documented >
10.
Test Plan was adequate, understandable, and welldocumented >
11.
External dependencies were identified, agreements signed >
12.
Project budget was well defined >
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Project Lessons-Learned Checklist Template Rev. 1.1, 2/10/2005
1. Project Lessons-Learned Checklist Impact
Lesson Learned
No.
Yes
No
N/A
Low
1
High
2
3
4
5
Place your cursor in the appropriate boxes and type an X. (Insert additional rows as needed.)
Yes = the project team agrees with the statement No = the project team does not agree with the statement N/A = this statement does not apply to the project Impact = the extent to which this factor had an impact on your project Add a >comment to any question where supporting detail would be helpful 13.
End of Phase Criteria were clear for all project phases >
14.
Project Plan had buy-in from the stakeholders >
15.
Stakeholders had easy access to Project Plan and Schedule >
Project Execution and Delivery 16.
Project stuck to its original goals >
17.
Changes in direction that did occur were of manageable frequency and magnitude >
18.
Project baselines (Scope, Time, Cost, Quality) were wellmanaged (e.g., changed through a formal Change Control Process) >
19.
Design changes were well-controlled >
20.
Basic project management processes (e.g., Risk Management, Issue Management) were adequate >
21.
Project tracked progress against baselines and reported accurate status >
22.
Procurement (e.g., RFP, Contract with vendor) went smoothly >
23.
Contracted vendor provided acceptable deliverables of appropriate quality, on time, and within budget >
24.
Stakeholders were satisfied with the information they received >
25.
The project had adequate Quality Control >
26.
Requirements – specifications – Test Plan were wellmanaged (e.g., Requirements Management System was used) >
27.
Risks were manageable >
Human Factors 28.
Project Manager reported to the appropriate part of the organization >
29.
Project Manager was effective >
Template source: http://www.cvr-it.com
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Project Lessons-Learned Checklist Template Rev. 1.1, 2/10/2005
1. Project Lessons-Learned Checklist Impact
Lesson Learned
No.
Yes
No
N/A
Low
1
High
2
3
4
5
Place your cursor in the appropriate boxes and type an X. (Insert additional rows as needed.)
Yes = the project team agrees with the statement No = the project team does not agree with the statement N/A = this statement does not apply to the project Impact = the extent to which this factor had an impact on your project Add a >comment to any question where supporting detail would be helpful 30.
Project Team was properly organized and staffed
>
31.
Project Manager and staff received adequate training >
32.
Project Team’s talent and experience were adequate >
33.
Project team worked effectively on project goals >
34.
Project team worked effectively with outside entities >
35.
There was good communication within the Project Team >
36.
Management gave this project adequate attention and time >
37.
Resources were not over-committed >
38.
Resources were consistently committed to project aims >
39.
Functional areas cooperated well
40.
Conflicting departmental goals did not cause problems >
41.
Authority and accountability were well defined and public >
>
Overall 42.
Initial cost and schedule estimates were accurate >
43.
Product was delivered within amended schedule >
44.
Product was delivered within amended budget >
45.
Overall Change Control was effective >
46.
External dependencies were understood and well-managed >
47.
Technology chosen was appropriate >
48.
The project was a technological success >
49.
Customer’s needs/requirements were met >
50.
Customer was satisfied with the product >
51.
Project Objectives were met >
52.
Business Objectives were met >
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Project Lessons-Learned Checklist Template Rev. 1.1, 2/10/2005
2. Project Lessons-Learned Checklist – Agreement Form / Signatures Project Name: Project Manager: I have reviewed the information contained in this Project Lessons-Learned Checklist and agree: Name
Title
Signature
Date (MM/DD/YYYY)
The signatures above indicate an understanding of the purpose and content of this document by those signing it. By signing this document, they agree to this as the formal Project Lessons-Learned Checklist.
Template source: http://www.cvr-it.com
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