AJAB Close Asset Fiscal Year 7/27/20118:54 PM Page 1 of 14 Purpose ... AJAB Close Asset Fiscal Year Keywords: SAP FA AJAB Close Asset Fiscal Year Crea...
AJRW Work Instruction AJRW Change Asset Fiscal Year 7/27/20116:57 PM Page 1 of 12 ... AJRW Change Asset Fiscal Year Keywords: SAP FA AJRW Change Asset Fiscal Year
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Purpose Use this procedure to close asset fiscal year in the FI-AA module.
Trigger Perform this procedure when no further asset transactions are to be posted for a fiscal year.
Prerequisites
All asset transactions have been posted for the fiscal year to be closed. The Periodic Asset Posting transaction (ASKB) has been run for the last time for the fiscal year. The Depreciation Posting transaction (AFAB) has been run for the last time for the fiscal year.
Menu Path N/A
Transaction Code AJAB
Helpful Hints
R/O/C column in tables represents Required, Optional, or Conditional entry. Ensure that the Test Run check box is selected until it is time to close the fiscal year for all asset postings.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Procedure 1.
Start the transaction using the menu path or transaction code. The Year-end closing Asset Accounting screen displays.
Year-end closing Asset Accounting
2.
As required, complete/review the following fields: Field Company code
R/O/C R
Description Company code represents an independent accounting entity. There is only one Company code for the City of Portland: "COP1." Example: COP1
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Field
R/O/C
Fiscal year to be closed
R
Description Closes the fiscal year rendering it unavailable for posting or changes to depreciation and asset values. Example: 2007
3.
Ensure Test run
4.
Click Execute (F8)
check box is selected . . The Limitation online dialog box displays.
Limitation online
5.
Click Yes displays.
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. The Year-end closing Asset Accounting for fiscal year XXXX screen
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Year-end closing Asset Accounting for fiscal year XXXX
6.
Click Back (F3)
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. The Year-end closing Asset Accounting screen displays.
Page 4 of 14
AJAB Work Instruction
AJAB Close Asset Fiscal Year Year-end closing Asset Accounting
7.
As required, complete/review the following fields: Field Company code
R/O/C R
Description Company code represents an independent accounting entity. There is only one Company code for the City of Portland: "COP1." Example: COP1
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Field
R/O/C
Fiscal year to be closed
R
Description Closes the fiscal year rendering it unavailable for posting or changes to depreciation and asset values. Example: 2007
8. 9.
Ensure Test run
check box is deselected.
Click Program Execute in Background F9 Background Print Parameters dialog box displays.
. The
Background Print Parameters
10. As required, complete/review the following fields: Field
R/O/C
Output Device
R
Description Program or machine that produces documents (e.g., LOCL - Local printer). Example: LOCL
11. Click Time of print combo box
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.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year 12. Click X Print out immediately
. The Information dialog box
displays. Information
13. Click Continue (Enter)
. The dialog box closes, with the printing format defaulted to 65 lines by
132 columns. Background Print Parameters
14. Click Continue (Enter)
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. The Start Time dialog box displays.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Start Time
15. Click Immediate
.
A date/time every year could automatically open the new fiscal year and carry forward all asset values.
16. Click Save (Ctrl+S)
. The dialog box closes.
The system displays the message, “Background job was scheduled for program XXXX”.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Year-end closing Asset Accounting
17. Click System Services Output Control
. The Output controller:
Spool requests screen displays.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Output controller: Spool request selection screen
18. Click Execute (F8)
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. The Output Controller: List of Spool Requests screen displays.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Output Controller: List of Spool Requests
19. Click the appropriate Spool no.
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check box .
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Output Controller: List of Spool Requests
20. Click Display contents
. The Graphical display of spool request XXXX in system YYYY screen
displays.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Graphical display of spool request XXXX in system YYYY
21. Click Exit (Shift+F3)
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. The SAP Easy Access screen displays.
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AJAB Work Instruction
AJAB Close Asset Fiscal Year Result You have successfully closed the fiscal year and printed/viewed the spool request list for the fiscal yearend program.
