STANDARD OPERATING PROCEDURES (SOP) TEMPLATE

standard operating procedures (sop) template. sop topical outline (sample only) (activity name and address) approved: (pso) (yymmdd)...

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STANDARD OPERATING PROCEDURES (SOP) TEMPLATE SOP TOPICAL OUTLINE (Sample Only)

(ACTIVITY NAME AND ADDRESS)

APPROVED: (PSO)

(YYMMDD)

SOP TABLE OF CONTENTS - SAMPLE CHAPTER 1 - GENERAL PROVISIONS AND REQUIREMENTS Section 1. Introduction 1-100 Purpose ....................................................................................... 1-101 Scope ....................................................................................... 1-102 SAP Program Area .................................................................... 1-103 Waivers .................................................................... 1-104 Facility background and operating concept ............................. a. Temporary Secure Working Area (TSWA) ........................... b. Shared/Alternating/Co-utilization of Facilities ....................

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Section 2. General Requirements 1-200 Responsibilities ............................................................................. a. SAP Central Office (SAPCO) ....................................... b. Program Security Officer (PSO) ....................................... c. Government SAP Security Officer (GSSO) .................... d. Contractor Program Security Officer (CPSO) .................... e. Program Management (GPM/CPM)....................................... f. Individual Program Personnel ....................................... 1-201 Badge Systems ............................................................................ a. Badge Control .................................................................... b. Badge Issue and Identification ....................................... c. Escort Procedures & Visitor Badges .................................... 1-202 Communications Security .......................................................... a. Secure Communications ................................................ b. STE/STU-III Operations ................................................. c. Secure Telephone Lines/Closets ....................................... 1-203 Security Inspections .......................................................... a. Government .......................................................... b. Self-Inspections ..........................................................

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Section 3. Reporting Requirements 1-300 General ....................................................................................... 1-301 Security Violations and Improper Handling of Classified Information a. Security Violations and Infractions ............................. b. Inadvertent Disclosures ................................................... c. Preliminary Inquiries/Investigations ............................. d. Fraud, Waste, Abuse and Corruption (FWAC) ……………

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CHAPTER 2 - SECURITY CLEARANCES Section 1. Facility Clearances 2-100 General ....................................................................................... 2-101 Defense Security Services .......................................................... Section 2. Personnel Clearances and Access 2-200 General ....................................................................................... 2-201 SAP Access Procedures .......................................................... 2-202 Program Access Requests and Nomination Process ...................... 2-203 Suspension and revocation ..........................................................

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CHAPTER 3 - SECURITY TRAINING AND EDUCATION Section 1. Security Training and Briefings 3-100 General ....................................................................................... 3-101 Security Training ............................................................................. 3-102 Refresher Training .................................................................... 3-103 Computer-based training (CBT) ................................................ 3-104 Debriefing and/or access termination ....................................... 3-105 Personnel Security Reporting Requirements ............................... 3-106 Foreign Travel/Contacts ............................................................. 3-107 Specialized or event-driven training .......................................

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CHAPTER 4 - CLASSIFICATION AND MARKINGS Section 1. Classification 4-100 Classification management .......................................................... 4-101 Security Classification Guidance ................................................ 4-102 Nicknames, Code Words, and other Program Identifiers .......... 4-103 DD Form 254 requirements .......................................................... 4-104 Changes, challenges, and reviews ................................................ 4-105 Subcontractor classification guidance ....................................... 4-106 Use of Cover Sheets ………………………...

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Section 2. Marking Requirements 4-200 General ....................................................................................... 4-201 Program Specific ............................................................................. 4-202 File Exemption Series ...................................................................

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CHAPTER 5 - SAFEGUARDING CLASSIFIED INFORMATION Section 1. General Safeguarding Requirements 5-100 General ....................................................................................... 5-101 Clean desk policy ....................................................................

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5-102 5-103 5-104 5-105 5-106 5-107 5-108 5-109 5-110

Facility access controls .......................................................... Building access ............................................................................. Program SAPFs ............................................................................. Shared/alternating use area access ................................................ Common use area access .......................................................... Unescorted access .................................................................... After-Hours access .................................................................... Facility opening/securing procedures ....................................... Alarm System Procedures .......................................

Section 2. Control and Accountability 5-200 General ....................................................................................... 5-201 Program material tracking system ................................................ a. SAP Accountability .......................................................... SAP Transmission .......................................................... b. c. SAP Reproduction .......................................................... 5-202 Collateral material .................................................................... 5-203 Annual inventories .................................................................... 5-204 Working Papers and Engineer Notebooks …………………. Section 3. Storage and Storage Equipment 5-300 Storage policy ............................................................................. 5-301 Control of locks and combinations ................................................ 5-302 Security container records of use ................................................ Section 4. Transmission 5-400 General ............................................................................. 5-401 Preparation ............................................................................. 5-402 Couriers ............................................................................. 5-403 Secure facsimile and/or electronic transmission ............................. 5-404

U.S. Postal Services (USPS) .......................................................... a. Post Office box usage .......................................................... b. Receipt procedures (as required) .......................................

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Section 5. Disclosure 5-501

a.

Need-to-Know

…………………………………………..

Section 6. Reproduction Section 7. Disposition and Retention 5-700 Termination of security agreement ................................................ 5-701 Retention of classified material ................................................ 5-702 Document reduction ....................................................................

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5-703 5-704 5-705

Bids and proposals .................................................................... Methods of destruction .......................................................... Destruction procedures ..........................................................

Section 8. Construction and other Security Requirements 5-800 General ....................................................................................... 5-801 Physical security ............................................................................. 5-802 SAPFs identification .................................................................... 5-803 Prohibited items (Control of PEDs, etc) ........................................ 5-804 Magnetic media ............................................................................. 5-805 Access control and alarm system ................................................ 5-806 Security checks and inspections ................................................ 5-807 Alarm responses .............................................................................

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Normal Duty Hours .......................................................... After Hours .......................................................... Alarm Malfunctions/Alarm System Shutdown .................... Semi-Annual Alarm Response Checks .............................

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CHAPTER 6 - VISITS AND MEETINGS Section 1. Visits 6-100 General ....................................................................................... 6-101 Visit request procedures .......................................................... 6-102 Identification and control of visitors ....................................... 6-103 Non-program-briefed visitors ................................................ 6-104 Visitor records .............................................................................

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Section 2. Meetings 6-200 General ....................................................................................... 6-201 Host responsibilities ....................................................................

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CHAPTER 7 - SUBCONTRACTING Section 1. Prime Contracting Responsibilities 7-100 General ....................................................................................... 7-101 Determining clearance status of prospective subcontractors .......... 7-102 Security agreements and briefings ................................................

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CHAPTER 8 - AUTOMATED INFORMATION SYSTEMS (AIS) 8-100 General ....................................................................................... 8-101 Data Transfer Procedures (High to Low, etc) .................................

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a. b. c. d.

CHAPTER 9 - MISCELLANEOUS

Section 1. Emissions Security (EMSEC) Section 2. Operations Security (OPSEC) Section 3. Emergencies 9-300 General ............................................................................. 9-301 Protection of classified during emergencies ............................. 9-302 Access by emergency response personnel ............................. 9-303 Emergency after-hours access ................................................ FIGURES 1 2 3 4 5 6. 7.

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Nomination Form ....................................................................................... Visitor Register ................................................................................................. Security Container Record ............................................................................. Facility End-of-Day Security Checklist .......................................................... Temporary Relocation of Classified Material Log ....................................... Certificate of Destruction ............................................................................. Media Control Log .......................................................................................

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ANNEXES 1 Special Access Program and Facility Security Debriefings ............................. 2 Foreign Travel, Contact and Defensive Briefings ...................................... 3 Automated Information Systems Standard Operating Procedures (AIS SOP) ...

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